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Home My WebLink About2006 08 16 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AUGUST 16, 2006 CALL TO ORDER Chairman Rande Thompson called the Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee to order at 7:00 p.m., Wednesday, August 16, 2006 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Rande Thompson, present Vice Chairperson Helen Baker, present Committee Member Brantley Tillis, present Committee Member Mary Brook, present A moment of silence was followed by the Pledge of Allegiance. PUBLIC INPUT Ms. Brenda Hayes Brown was in attendance. Ms. Brown has been Appointed to this Advisory Committee and after completing her paperwork will be sworn in for the next Meeting. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. None None. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 200. None None. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 16,2006 PAGE 2 0F 6 REGULAR AGENDA REGULAR 300. Community Development Department - Urban Beautification Services Division Review Of Budget. Mr. Steven Richart, Urban Beautification Division Services Manager, Community Development Department presented this Agenda Item and stated, "We now have two (2) Budgets; one (1) for Phase I, and one (1) for Phase II. We have two (2) Improvement Fund Budgets just the same." Mr. Richart continued, "Every year, our 'Fund balance' is dropping for the 'Phase I' side. We are spending more than we are taking in on Phase I. They actually kept the Assessments on Phase I artificially low; they are at ninety three [dollars] thirty six [cents] ($93.36) - and the limit is set at one [hundred and] ten [dollars] ($110.00) and that is what the Consultants recommended that we do originally. It is time next year for that Assessment to go up or we are going to be going negative at some point. We have had power increases from Progress Energy that in the last three (3) years of ten thousand dollars ($10,000.00) just on Winter Springs Boulevard. You need to be aware that it will have to go up very soon." Chairman Thompson stated, "We are probably going to have to address this and make some recommendations to the Commission about doing just that." Advisory Committee Member Brantley Tillis asked, "Next year, do you mean this Budget we are looking at for [20]06 - [20]07 or [20]07 - [20]08?" Mr. Richart stated, "We are not going up at all this year, but [20]07 - [20]08." Mr. Richart added, "At this point, we are going into an all maintenance mode. And, we need to make sure that we are healthy to continue to go on without going negative." Chairman Thompson said, "That is one of the things that we do want; to spend that 'Fund balance' down because we do not want to carry a large one." Discussion. Mr. Richart added, "Utility went up five thousand [dollars] ($5,000.00) - that is the fountains; the entrance lights. The fountains are expensive to run. One way that we can affect that number is that we can shut them off earlier at night if we want to. Is midnight the right time or is it ten o'clock. They kick on around seven o'clock." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 16, 2006 PAGE 3 0F 6 Mr. Richart stated, "How late do you want them on?" Mr. Richart continued, "What happens is, the lighting and the fountain lights coincide. The lighting of the signs is relatively cheap." Mr. Richart added, "We can work with the fountains and you can tell me what you want; it does not need to be today." Chairman Thompson asked, "Do we want to wait another month; another month's power bill?" Vice Chairperson Helen Baker stated, "I would be interested in addressing that right now. That is a substantial savings." DISCUSSION ENSUED REGARDING WHAT TIME TO HAVE THE LIGHTS IN OPERATION NOTING THAT THE CURRENT TIME IS 7:05 A.M. TO COME ON AND SHUT OFF TIME IS APPROXIMATELY - MIDNIGHT. "I MAKE A MOTION - 7 [A.M.] TO 10 [P.M.]." MOTION BY VICE CHAIRPERSON BAKER. SECONDED BY ADVISORY COMMITTEE MEMBER TILLIS. DISCUSSION. MR. RICHART STATED, "THIS MOTION IS FOR THE ENTRANCE FOUNTAINS AT TUSKA WILLA [ROAD] AND WINTER SPRINGS BOULEVARD TO RUN EVERY DAY FROM 7 A.M. TO 10 P.M." VOTE: COMMITTEE MEMBER TILLIS: AYE CHAIRMAN THOMPSON: AYE VICE CHAIRPERSON BAKER: AYE COMMITTEE MEMBER BROOK: AYE MOTION CARRIED. Discussion ensued regarding how much is currently being spent on annuals (plantings) and the fact that there is a need to utilize perennial plantings for most of the year. Committee Member Tillis asked, "Is this a good time to ask about thinking ahead toward the Holidays and decide what we are going to do for the Holidays?" Mr. Richart added, "I am proposing that we minimize the 'Poinsettias' that we do; and reduce to key locations." There were no objections noted by the Advisory Committee Members. Discussion continued regarding not doing as many annuals and using more perennials. Chairman Thompson asked Mr. Richart to return with photographs of recommended plantings. Tape I/Side B CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 16,2006 PAGE 4 OF 6 .:..:. AGENDA NOTE: THE FOLLOWING ADDITIONAL PUBLIC INPUT WAS HEARD NEXT, AS DOCUMENTED. .:..:. PUBLIC INPUT Mr. Tony Marasco, 1311 Deer Run, Winter Springs, Florida: spoke on having a few more trees planted on Trotwood Boulevard. Mr. Marasco also commented that in his Community there are people who are not taking care of their lawns and he would like assistance with this matter. Then, Mr. Marasco suggested having benches installed along the Golf Course on Northern Way. Mr. Richart stated that he will present this idea of the Benches to the City Manager, Mr. Ronald W. McLemore. .:..:. AGENDA NOTE: THE FOLLOWING CONTINUING DISCUSSION FOR REGULAR AGENDA ITEM 300 WAS NEXT, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. .:..:. REGULAR AGENDA REGULAR 300. Community Development Department - Urban Beautification Services Division Review Of Budget. Continuing the previous discussion, Chairman Thompson asked, "So, next month you will come back with perennial and annual suggestions?" Mr. Richart said, "I do not know about next month, but we will get it to you soon." Discussion continued regarding the Budget. Committee Member Tillis asked, "Do you need any Motions from us on the Budget?" Mr. Richart said, "It would be nice to have you approve this Budget and if you want to make any changes we can, but I think this represents what we have to do this year. If you see something I missed, let me know." Committee Member Tillis then asked, "Is there no 'Sign' Budget?" Mr. Richart said, "You make a very good point - we did not break out the 'Sign maintenance' from the 'Streetlighting'. So, I will have to make that change." Discussion continued on the Budget. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 16,2006 PAGE 5 0F 6 MR. RICHART SAID, "AS YOU SEE IT, DO YOU HAVE ANY QUESTIONS TONIGHT ABOUT ANY OF THESE PAGES AND IF YOU DO NOT, THEN I WOULD ASK THAT YOU APPROVE THIS GOING FORWARD AS TO WHAT YOU RECOMMEND FOR THE COMMISSION TO APPROVE." "SO MOVED." MOTION BY ADVISORY COMMITTEE MEMBER TILLIS. SECONDED BY VICE CHAIRPERSON BAKER. DISCUSSION. VOTE: VICE CHAIRPERSON BAKER: AYE CHAIRMAN THOMPSON : AYE COMMITTEE MEMBER BROOK: AYE COMMITTEE MEMBER TILLIS: AYE MOTION CARRIED. REGULAR 301. Community Development Department - Urban Beautification Services Division Maintenance Items And Progress Report. Mr. Richart introduced this Agenda Item. REGULAR 302. Community Development Department - Urban Beautification Services Division Update On Street Lighting And Decorative Sign Project. Mr. Richart presented this Agenda Item. Discussion. REGULAR 303. Community Development Department - Urban Beautification Services Division Update On Resident Request For Additional Landscaping At The Seneca Entranceway. Mr. Richart introduced this Agenda Item and commented that the landscaping at the "Seneca Entranceway" needs to be addressed. Tape 2/Side A Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 16,2006 PAGE 6 0F 6 CONSENT AGENDA CONSENT 400. Office Of The City Clerk Approval Of The April 19, 2006 Regular Meeting Minutes. "I MAKE A MOTION THAT WE APPROVE THE APRIL [2006] MINUTES." MOTION BY VICE CHAIRPERSON BAKER. SECONDED BY CHAIRMAN THOMPSON. DISCUSSION. VOTE: COMMITTEE MEMBER BROOK: NAY COMMITTEE MEMBER TILLIS: AYE CHAIRMAN THOMPSON: AYE VICE CHAIRPERSON BAKER: AYE MOTION CARRIED. INFORMATIONAL AGENDA INFORMATIONAL 500. None None. 600. REPORTS None were noted. ADJOURNMENT Chairman Thompson adjourned the Meeting at 8:46 p.m. RESPECTFULLY SUBMITTED: CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the September 20, 2006 TuscawiIIa Lighting and Beautification District Advisory Committee Meeting,