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HomeMy WebLinkAbout2004 09 22 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes . , CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING SEPTEMBER 22, 2004 I. CALL TO ORDER Chairman Gary Hillery called the Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee to order at 7:00 p.m., Wednesday, September 22, 2004 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Gary Hillery, present Vice Chairnlan Rande Thompson, present Committee Member Moti Khemlani, present Committee Member Helen Baker, present Committee Member Brantley Tillis, present Chairnlan Hillery led the Pledge of Allegiance. Chairman Hillery welcomed the new Committee Members and discussed the various projects to date. II. PUBLIC INPUT No discussion. III. CONSENT AGENDA CONSENT A. Resubmit For Approval Of The June 16,2004 Regular Meeting Minutes. "I MOVE TO APPROVE THE MINUTES OF JUNE 16TH [2004] WITH THE RESUBMISSION." MOTION BY VICE CHAIRMAN THOMPSON. SECONDED BY COMMITTEE MEMUER KHEMLANI. DISCUSSION. . , CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETfNG - SEPTEMBER 22, 2004 PAGE 2 OF 7 VOTE: COMMITTEE MEMBER TILLIS: AYE CHAIRMAN HILLERY: AYE VICE CHAIRMAN THOMPSON: AYE COMMITTEE MEMBER KHEMLANI: AYE . COMMITTEE MEMBER BAKER: AYE MOTION CARRIED. CONSENT B. Approval Of The July 21, 2004 Regular Meeting Minutes. "I MOVE TO APPROVE THE MINUTES OF JULY 21ST [2004]." MOTION BY VICE CHAIRMAN THOMPSON. SECONDED BY COMMITTEE MEMBER KHEMLANI. DISCUSSION. VOTE: COMMITTEE MEMBER KHEMLANI: AYE VICE CHAIRMAN THOMPSON: AYE CHAIRMAN HILLERY: AYE COMMITTEE MEMBER BAKER: AYE COMMITTEE MEMBER TILLIS: AYE MOTION CARRIED. IV. REGULAR AGENDA REGULAR A. Budget. Mr. Steven Richart, Urban Beautification Coordinator, Public Works Department presented this Agenda Item. Discussion. REGULAR B. Maintenance Items And Progress Report. Mr. Richart introduced this Agenda Item. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - SEPTEMBER 22, 2004 PAGE30F7 On the cleanup from the Hurricane in Tuscawilla, Mr. Richart stated, "Public Works Department did a great job." Mr. Richart said, "Just a massive effort. Grubbs and FEMA (Federal Emergency Management Agency) have been great. From what I'm told from a FEMA (Federal Emergency Management Agency) representative, we were one of the most prepared cities. And we are actually further along than most of the cities in Florida in the cleanup process. So, we got some commendations from FEMA (Federal Emergency Management Agency) Staff on that. Very proud of what the guys have done in Public Works and in the City of Winter Springs. It really shows - where our dollars are being spent and the planning that the City Manager and our Directors have done for emergencies. " With further discussion about the cleanup, Mr. Richart said, "I want to thank Gary [Chairman Hillery) for helping out. He has continued to help Tuscawilla." Discussion. REGULAR C. Hurricane Update. Mr. Richart discussed this Agenda Item. Mr. Richart said, "Let's vary our tree - species. Mr. Richart stated, "In fact, we are going to quit planting Laurel Oaks. The Laurel Oaks are most of what we saw blow down in the rights-of-way. And the problem we found - the root system is about that deep. That's two (2) feet for the record." With discussion on the Budget, Mr. Richart stated, "I've got at least eighty thousand dollars ($80,000.00) to spend on upgrades this next Budget which is what we [Committee Members] talked about. And I'll bring the plans to you - and tell you what we are looking at and see if you like it and you can tell me where you want to head with it." Committee Member Brantley Tillis asked, "When you are talking about these upgrades or enhancements, do you normally - historically - have pictures of before and after?" Mr. Richart responded, "Sometimes I can do - an enhancement - of what it will look like after, but normally I bring the Board [Committee] an example of - but, specifically on the entrance I thought I may go ahead and do some conceptuals." Mr. Richart stated to Committee Member Helen Baker and Committee Member Tillis, "We did a - Showcase. In fact, I could give it to you on disk." Mr. Richart added, "We did a - Showcase a couple of - three (3), four (4) months ago, about where Tuscawilla was, where we're going. And I can give you that - both of you." Mr. Richart said, "I would like if we could meet individually and I can bring you both up to speed and show you these things." . T CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMI1TEE REGULAR MEETING - SEPTEMBER 22, 2004 PAGE40F7 Discussion ensued regarding the City's Insurance. Mr. Richart indicated that, "The Premium on that is four thousand nine hundred sixty two dollars ($4,962.00) a year. The deductible is twenty five thousand dollars ($25,000.00) - it's under the City's Master Property Damage Policy. Mr. Richart stated, "Our - portion is two million [dollars] ($2,000,000.00) for Tuscawilla." Mr. Richart said, "Do we want to lower that coverage to one million [dollars] ($1,000,000.00) - and lower our premium, or do we want to keep it where it is?" Committee Member Baker asked, "Is it two million [dollars] ($2,000,000.00) per occurrence?" Mr. Richart said, "That's a good question. I believe it's per occurrence. I'll have to ask Tim (Fire ChiefLallathin)." Tape 1/Side B Mr. Richart said, "You need to have the current replacement value." Committee Member Moti Khemlani asked, "Can you [Mr. Richart] find that out?" Committee Member Baker asked, "Can we see the policy?" Chairman Hillery asked, "When do we need to make a decision on this?" Mr. Richart stated, "Let me email each of you - I need your new email addresses. Then you can be prepared to decide next Meeting based upon the information I give you." Vice Chairman Thompson asked, "Can we have him (Chief Lallathin) assess this for us as well and get his opinion?" Mr. Richart said, "I can do that." Discussion. Mr. Richart stated, "I'll get with Chief Tim (Lallathin, Fire Chief) and just see where he thinks it should be. We can not tell you to do a million [dollars] ($1,000.000.00) or to do seven hundred and fifty thousand dollars ($750,000.00) - it's got to be your decision." Committee Member Baker asked, "When you are doing the email, if you could include information about the irrigation system, whether that is an 'Insmible' item." Mr. Richart said, "I'll ask the question. But I don't see landscaping and irrigation being Insurable." Mr. Richart informed the Committee Members that, "The Assessment Rolls and Resolution 2004-31 passed for the Assessment for Tuscawilla. It did not change." REGULAR D. Update On Street Lighting And Decorative Sign Project. Mr. Richart presented this Agenda Item. Further discussion ensued. , ' CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - SEPTEMBER 22, 2004 PAGE50F7 .:..:. AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEM WAS DISCUSSED AGAIN, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. .:. .:. III. CONSENT AGENDA CONSENT A. Resubmit For Approval Of The June 16, 2004 Regular Meeting Minutes. Committee Member Khemlani stated, "It says here 'Wedgewood Tennis Villas Homeowner's Association'. [Mr.] Edward Turner is 'Wedgewood Golf Villas'." Committee Member Khemlani said, "We can go back and Amend." Vice Chairman Thompson asked, "Can we just go back and Amend the Minutes for - June 16th [2004]?" "UNDER 'DISCUSSION', MR. EDWARD L. TURNER, PRESIDENT OF WEDGEWOOD GOLF VILLAS VERSUS TENNIS VILLAS." MOTION BY VICE CHAIRMAN THOMPSON. SECONDED BY COMMITTEE MEMBER KHEMLANI. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. With further discussion on Signs, Vice Chairman Thompson said, "Steve that might be something to email also so they have a copy of that." Mr. Richart discussed putting together a packet for the new Committee Members. For clarification on Insurance, Chairman Hillery stated, "Are you going to send us an email?" Mr. Richart said, "I'll send you an email and answer the questions. The next Meeting we will decide." Discussion. Tape 2/Side A , . CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICf ADVISORY COMMITTEE REGULAR MEETING - SEPTEMBER 22, 2004 . PAGE60F7 .:..:. AGENDA NOTE: THE FOLLOWING AGENDA ITEMS WERE DISCUSSED' IN THE ORDER AS DOCUMENTED. .:..:. V. FUTURE AGENDA ITEMS Committee Member Khemlani asked, "We were thinking about looking at your colored lights." Committee Member Khemlani stated, "I just want to make sure that Ron McLemore [Manager] gets a reminder that Florida Power owes us a quote so - he can get involved in that." Committee Member Khemlani stated, "You were talking about the color before Thanksgiving and you wanted us to take a look at it." Mr. Richart responded, "Since that has come up, I have had a lot of 'No's'. So, 1 don't think the people want colored lenses on the fountains. But, if we want to do a test site, we can." Mr. Richart stated, "I think it's a dead issue." Chairman Hillery said, "Let's just drop it." Further discussion ensued about the Holiday Poinsettia. Mr. Richart said, "Instead of the THOA (Tuscawilla Homeowner's Association) paying for our Poinsettias, we are going to pay for it. Weare going to do the Poinsettias this year as part of our color program. We appreciate the THOA (Tuscawilla Homeowner's Association) doing it last year. Thank you." Chairman Hillery asked about Agenda Items for the next Meeting. Mr. Richart stated, "I was going to keep - what we normally have. If you have any to add. We do need to come back and revisit the Reclaimed Water Study that we were doing previously." VI. REPORTS No discussion. VII. ADJOURNMENT "MOTION TO ADJOURN." MOTION BY VICE CHAIRMAN THOMPSON. SECONDED BY COMMITTEE MEMBER BAKER. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRfNGS MfNUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - SEPTEMBER 22,2004 PAGE70F7 Chairman Hillery adjourned the Meeting at 8:45 p.m. RESPECTFULLY SUBMITTED BY: NOTE: These Minutes were approved at the October 20,2004 Tuscawilla Lighting and Beautification District Advisory Committee Meeting.