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HomeMy WebLinkAbout2004 02 10 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes ~ CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING FEBRUARY 10,2004 I. CALL TO ORDER Vice Chairman Gary Hillery called the Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee to order at 7:04 p.m., Thursday, February 10, 2004 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Donald A. Gilmore, absent Vice Chairman Gary Hillery, present Committee Member Moti Khemlani, absent Committee Member Rande Thompson, present Committee Member Linda Tillis, present Vice Chairman Hillery led the Pledge of Allegiance. Discussion. II. CONSENT AGENDA CONSENT A. Approval Of The January 15,2004 Regular Meeting Minutes. "I MOVE TO APPROVE THE MINUTES OF JANUARY 15 [2004]." MOTION BY COMMITTEE MEMBER TILLIS. COMMITTEE MEMBER THOMPSON INDICATED, "THERE WAS ONLY ONE THING AND IT WAS - MINOR." COMMITTEE MEMBER THOMPSON FURTHER STATED, "IT WAS A STATEMENT ABOUT MEETING WITH STEVE [RICHART] ABOUT THE SIGNS AND THEY HAD REGISTERED THAT AS YOU, AND I THINK IT WAS ME." COMMITTEE MEMBER THOMPSON SAID, "ON PAGE THREE (3), AT THE VERY TOP, I THINK THAT WAS ME THAT HAD ASKED ABOUT THAT." FURTHERMORE COMMITTEE MEMBER THOMPSON SAID, "MINUS THAT CHANGE, EVERYTHING ELSE WAS FINE." SECONDED BY COMMITTEE MEMBER THOMPSON. DISCUSSION. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETfNG - FEBRUARY 10,2004 PAGE 2 OF 6 COMMITTEE MEMBER TILLIS STATED, "I HAD MOTIONED TO APPROVE THE MINUTES AS WRITTEN, BUT RANDE [COMMITTEE MEMBER THOMPSON] HAD AN AMENDMENT FOR IT. SO DO YOU WANT TO MAKE A MOTION TO APPROVE IT AS AMENDED?" "I WILL MAKE A MOTION TO APPROVE THE MINUTES AS AMENDED." MOTION BY COMMITTEE MEMBER THOMPSON. SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. III. REGULAR AGENDA REGULAR A. Budget. Mr. Steven Richart, Urban Beautification Coordinator, Public Works Department, reviewed the budget funds for the new fiscal year. Discussion. "I MOVE TO APPROVE THE PROPOSED FISCAL YEAR 04 - 05 [2004 - 2005] BUDGET AS PRESENTED FOR THE MAINTENANCE FUND, AS WELL AS THE IMPROVEMENT FUND." MOTION BY COMMITTEE MEMBER TILLIS. SECONDED BY COMMITTEE MEMBER THOMPSON. DISCUSSION. VOTE: VICE CHAIRMAN HILLERY: AYE COMMITTEE MEMBER THOMPSON: AYE COMMITTEE MEMBER TILLIS: AYE MOTION CARRIED. REGULAR B. Maintenance Items And Progress Report. Mr. Richart presented the "Maintenance Items and Progress Report n. Discussion. CITY OF WINTER SPRINGS MfNUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUARY 10,2004 PAGE 3 OF6 REGULAR C. Street Lighting Project. Mr. Richart indicated that he is waiting for preliminary numbers from Mr. Gil Defreitas of Progress Energy. REGULAR D. Surge Protection For Tuskawilla Road. Mr. Richart discussed the surge protection for the entrance fountains at Tuskawilla Road. Mr. Richart stated, "I would like to suggest to the Board is that we consider going with the HPS120 Models that Don [Chairman Gilmore] brought before you a few months ago and - the boxes that we were going to [use] to - protect the controls only. I have an installed price of Six Hundred and Fifty ($650.00) a piece; that will be two (2) of them that we would need." Further, Mr. Richart added, "Since Don [Chairman Gilmore] is not here, I would say let us defer this until he comes back, but I had prepared to try to have a vote tonight so we could do this; the rainy season is coming pretty soon and we do need to consider it." Committee Member Hillery asked, "Is - this what Don [Chairman Gilmore] was pushing for himself?" Mr. Richart, replied, "We had talked about originally, a rail system that was - inferior to this. We got a quote, two months ago, from Hicks Electric to do that. Don [Chairman Gilmore] came back the next month with more information. I think the units were Five or Six Thousand Dollars ($5,000.00 - 6,000.00). From what I took from Don [Chairman Gilmore] last meeting, that was - excessive and he did not know if we should go that far." Committee Member Hillery stated, "We are not protecting any computers and I think - anything more than this is an overkill, but I believe we should wait until he returns." Mr. Richart stated, "I do too. He [Chairman Gilmore] has put a lot of work into the project. We will defer that until the next meeting and we can make that a 'Regular Agenda' Item again." Discussion. Vice Chairman Hillery also noted, "We will make it an Agenda Item." Mr. Richart agreed and said, "Absolutely." Mr. Richart briefly discussed the "Fountain Pump Emergency Suction Cutoff Circuit". Mr. Richart indicated, "We could possibly set up the system like a battery backup." Committee Member Hillery stated, "Rather than have 110 volt, we have a twelve (12) volt relay." Mr. Richart replied, "We could do that." Discussion. Mr. Richart added, "If we can make that a 'Regular Agenda' item for next month's meeting - the Fountain Pump Emergency Suction Cutoff Circuit." CITY OF WfNTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUARY 10,2004 PAGE 4 OF 6 .:..:. AGENDA NOTE: THE FOLLOWING ADD-ON AGENDA ITEM WAS DISCUSSED NEXT, AS DOCUMENTED. .:..:. III. REGULAR AGENDA REGULAR ADD-ON Quotes For The Cleanine Of The Entrance Bricks And Walls. Mr. Richart gave a brief report regarding quotes for cleaning the bricks and walls for all the entrances. Discussion. Mr. Richart stated, "The reason I think we need two (2) cleanings is because I have been here approximately nine (9) to ten (10) months and the time I have been here, we have cleaned some of the entrances already once and they are in desperate need of it again, especially at Tuskawilla Road." With discussion, Committee Member Linda Tillis stated, "Now, where it is listing the different entrances, there is Tuskawilla Boulevard and then the Winter Springs Boulevard main entrance. What are those two (2) different sections?" Mr. Richart stated, "I will have to figure out what that is and get back to you on that." Committee Member Tillis stated, "Okay." Discussion. Vice Chairman Hillery stated, "I am not even sure I want them to spray that - on those signs." Mr. Richart asked, "You mean the gold work and the sign itself?" Vice Chairman Hillery responded, "Yes." Mr. Richart replied, "We can avoid that. The brickwork is definitely an issue though. We can keep it off the signs. They [Contractor] guarantee whatever they do." Discussion ensued regarding the single or annual cleaning. Committee Member Rande Thompson stated, "If you go with a single cleaning and then you go back and decide to do the annual, they [Contractor] say no you need to go with the annual up front. That is where you get your discount a lot of times. That would be a concern. Do you think he [Contractor] would honor that?" Mr. Richart asked, "If we went to the annual program?" Committee Member Thompson replied, "Yes". Mr. Richart indicated, "He [Contractor] would," Mr. Richart added, "I can make that a condition of us doing the one time." CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUARY 10,2004 PAGE 5 OF6 "MOTION TO GO WITH A SINGLE CLEANING WITH AN OPTION TO GO TO THE SEMI-ANNUAL CLEANING WITH A - CLARIFICATION OF THE TUSKA WILLA BOULEV ARDIWINTER SPRINGS BOULEVARD MAIN ENTRANCE CHARGES. I MAKE A MOTION TO APPROVE SEVENTY- THREE HUNDRED THIRTY DOLLARS ($7,330.00). MOTION BY COMMITTEE MEMBER THOMPSON. SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION APPROVED. A brief discussion ensued regarding the removal of both pine needle mulch and dead pine trees. Tape 1/Side B Discussion continued regarding landscaping. IV. FUTURE AGENDA ITEMS · Street Lighting Proposal. · Surge Protection. · Fountain Pump Emergency Suction Cutoff Circuit/Optional Twelve (12) Volt Relay And Battery Backup For System. V. REPORTS Mr. Richart reported on the progress of some phases of the Town Center including, two (2) water fountains and lights. Mr. Richart added, "That might be what that quote is for; the Tuskawilla. He [contactor] may have put that quote in there for those fountains. So, I will clarify that." Mr. Richart added, "That may be able to be backed out." Brief discussion ensued regarding the State Road 434 Beautification Project. Discussion ensued regarding the several entities that will be built at the Town Center. Mr. Richart stated, "We have Conceptuals in the lobby in different areas that we can look at. Maybe I can bring a couple at the next Meeting." CITY OF WINTER SPRfNGS MfNUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUARY 10,2004 PAGE60F6 VI. ADJOURNMENT With consensus of the Committee, Vice Chairman Hillery adjourned the Meeting at 8:00 p.m. RESPECTFULLY SUBMITTED: I11lk~ DEBBIE FRANKLIN DEPUTY CITY CLERK \Advisory Boards and Committees\Tuscawilla Lighting and Beautification District Advisory Committee\alll\minutes\021 004 REGULAR.doc NOTE: These Minutes were approved at the April 21, 2004 Tuscawilla Lighting and Beautification District Advisory Committee Meeting.