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HomeMy WebLinkAbout2004 01 15 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JANUARY 15,2004 (RESCHEDULED FROM JANUARY 13,2004 AND JANUARY 20, 2004) I. CALL TO ORDER Chairman Donald A. Gilmore called the Regular Meeting to order at 7:00 p.m., Thursday, January 15, 2004 (Rescheduled from January 13, 2004, and January 20, 2004) in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Donald A. Gilmore, present Vice Chairman Gary Hillery, present Committee Member Moti Khemlani, present Committee Member Rande Thompson, present Committee Member Linda Tillis, present Chairman Gilmore led the Pledge of Allegiance. II. CONSENT CONSENT A. Approval Of The November 20, 2003 Regular Meeting Minutes. "I MOVE TO APPROVE THE MINUTES OF NOVEMBER 20TH [2003]." MOTION BY COMMITTEE MEMBER TILLIS. SECONDED BY COMMITTEE MEMBER KHEMLANI. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. CONSENT B. Approval Of The December 17, 2003 Regular Meeting Minutes. "I MOVE TO APPROVE THE MINUTES OF DECEMBER 17TH [2003]." MOTION BY COMMITTEE MEMBER TILLIS. SECONDED BY COMMITTEE MEMBER THOMPSON. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WfNTER SPRINGS MfNUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 15,2004 (RESCHEDULED FROM JANUARY 13,2004 AND JANUAR Y 20, 2004) PAGE 2 OF 2 .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS ARE DOCUMENTED AS DISCUSSED. .:. .:. III. REGULAR REGULAR A. Budget. Mr. Steven Richart, Urban Beautification Coordinator, Public Works Department, addressed the encumbered funds of the Budget. Committee Member Moti Khemlani stated, "I think this - is the best report we have seen. " REGULAR B. Maintenance Items And Progress Report. Mr. Richart presented the "Monthly Report n. Mr. Richart stated, "Weare receiving pricing to clean our brick walls at the main entrance." Vice Chairperson Gary Hillery stated, "As you are driving north on Tuskawilla Road, the first brickwork that you see has white - on the south end; has [a] white grayish color. It is a result of spray from the irrigation." Mr. Richart responded, "I will come back with the proposals and the information to do that. Additionally, I am going to be doing an inspection of all the brick work in the next month or so." Discussion ensued regarding the replacement of Oleanders. Committee Member Khemlani stated, "The lighting improvements are very good." Chairman Gilmore also stated, "You [Mr. Richart] are to be complimented for what you have done on it." Discussion. REGULAR C. Street Lighting Project. Tape ]/ Side B Mr. Richart discussed with the Committee his communication with Mr. Gil Defreitas of Progress Energy and the status of the light installation. A brief discussion ensued regarding the feedback from the community on the existing lighting enhancements. CITY OF WINTER SPRfNGS MfNUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETfNG - JANUARY 15,2004 (RESCHEDULED FROM JANUARY 13,2004 AND JANUARY 20, 2004) PAGE30F3 Committee Member Rande Thompson asked, "Can [you] get me the phone number of the company that did the street signs?" Mr. Richart replied, "Absolutely." Committee Member Linda Tillis stated, "We will want to plan for - the future to trim around those lights." Mr. Richart stated, "I will pass this along to Alan [Hill], Public Works Superintendent, Public Works Department, that there is a concern and let him know that we need to address that." Committee Member Tillis also commented, "The lighting on Winter Springs Boulevard especially, because they are shorter lights, we need to make a plan to trim those periodically." REGULAR D. Landscape Replacement - Phase 2 (Oleanders). This Agenda Item was discussed under Regular Agenda Item "B". REGULAR E. Surge Protection For Tuscawilla Road. Mr. Richart discussed the surge protection package for the fountains. Chairman Gilmore requested, "I would like to hold this [Item] till the next one [meeting]." Mr. Richart responded, "Okay." Discussion. Mr. Richart briefly addressed the approximate quote he received from Florida Water Features of Two Thousand Nine Hundred Dollars ($2,900.00) for the raised intakes for the suctions on the water fountains. Discussion ensued regarding problems with sand and leaves clogging the water fountain. Chairman Gilmore stated, "My suggestion is we go to a larger screen - but I would further suggest that potentially we look at pressure switches on the suction side of the pump which will detect a low suction pressure and take the pump off line." Vice Chairman Hillery indicated, "My suggestion is we get a big screen in a half circle shape and let us see if that does not solve our problem." Committee Member Rande Thompson asked, "Now if it does not, then what are we going to do?" Vice Chairman Hillery replied, "Then we are going to the switch." Chairman Gilmore stated, "I am not suggesting one or the other, I am suggesting both." Discussion. CITY OF WfNTER SPRINGS MfNUTES TUSCA WILLA LIGHTING AND BEAUTIFICA nON DISTRICT ADVISORY COMMITTEE REGULAR MEETING-JANUARY 15,2004 (RESCHEDULED FROM JANUARY 13,2004 AND JANUARY 20. 2004) PAGE 4 OF 4 Mr. Richart stated, "What I need - is a Motion to approve the first part of this project which is the quote for Florida Water Features for Two Thousand Nine Hundred and Fifty Dollars ($2,950.00), plus Five Hundred Dollars ($500.00) for the dome upgrade." Discussion. "MOTION THAT WE MOVE FORWARD WITH FLORIDA WATER FEATURES' PROPOSAL FOR THE DOME VERSION OF THE INTAKE SCREEN." MOTION BY COMMITTEE MEMBER KHEMLANI. SECONDED BY COMMITTEE MEMBER THOMPSON. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. REGULAR F. Discussion To Designate A New Monthly Meeting Date. The Committee Members discussed the possible dates for a monthly meeting. WITH CONSENSUS OF THE COMMITTEE, THE THIRD WEDNESDAY OF EACH MONTH WAS DESIGNATED FOR MONTHLY MEETINGS, BEGINNING IN MARCH 2004. Tape 2/ Side A REGULAR G. Elections Of Officers. "I MOVE THAT WE KEEP OUR CHAIRMAN AS DON GILMORE FOR NEXT YEAR - THE CURRENT YEAR." MOTION BY COMMITTEE MEMBER KHEMLANI. SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. VOTE: CHAIRMAN GILMORE: AYE VICE CHAIRMAN HILLERY: AYE COMMITTEE KHEMLANI: AYE COMMITTEE MEMBER THOMPSON: AYE COMMITTEE MEMBER TILLIS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 15,2004 (RESCHEDULED FROM JANUARY 13,2004 AND JANUARY 20, 2004) PAGE 5 OF 5 "I MOVE THAT WE KEEP VICE CHAIRMAN GARY HILLERY FOR THIS CURRENT YEAR." MOTION BY COMMITTEE MEMBER KHEMLANI. SECONDED BY COMMITTEE MEMBER THOMPSON. DISCUSSION. VOTE: CHAIRMAN GILMORE: AYE VICE CHAIRMAN HILLERY: AYE COMMITTEE MEMBER KHEMLANI: AYE COMMITTEE MEMBER THOMPSON: AYE COMMITTEE MEMBER TILLIS: AYE MOTION CARRIED. IV. FUTURE AGENDA ITEMS This Agenda Item was not discussed. v. REPORTS Discussion ensued regarding the switches for the suction at the water fountains. Chairman Gilmore stated, "I would like to see us go ahead and at least authorize some monies so we do not lose another month and a half to do this. Let us appropriate some money." Mr. Richart requested, "Someone make a Motion to authorize up to Five Hundred Dollars ($500.00)." "I MOVE THAT FIVE HUNDRED DOLLARS ($500) BE APPROPRIATED FOR FOLLOWING UP WITH THE INST ALLA TION OF THE PROPOSAL BY CHAIRMAN GILMORE ON THE SWITCHING DEVICE FOR THE SUCTION SENSING DEVICE." SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION W AS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 15,2004 (RESCHEDULED FROM JANUARY 13,2004 AND JANUARY 20, 2004) PAGE60F6 VI. ADJOURNMENT With consensus of the Committee, Chairman Gilmore adjourned the Meeting at 8:46 p.m. RESPECTFULLY SUBMITTED: DEBBIE FRANLKIN, DEPUTY CITY CLERK, AND \AdvisOlY Boards and Committees\Tuscawilla Lighting and Beautification District Advisory Committeela1lI\minutes\0 11504 REGULAR.doc /) J ! NOTE: These Minutes were approved at the oL / / D {; tf; 2004 Tuscawilla Lighting and Beautification District Advisory Committee Meeting.