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HomeMy WebLinkAbout2003 08 26 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AUGUST 26,2003 (POSTPONED FROM AUGUST 19,2003.) I. CALL TO ORDER Chairman Donald A. Gilmore called the Regular Meeting to order at 7:06 p.m., Tuesday, August 26, 2003 (Postponed from August 19, 2003) in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Donald A. Gilmore, present Vice Chairman Gary Hillery, absent Committee Member Moti Khemlani, present Committee Member Rande Thompson, present Committee Member Linda Tillis, present II. CONSENT CONSENT A. Approval Of The July 22, 2003 Regular Meeting Minutes. "I MOVE THAT WE APPROVE." MOTION BY COMMITTEE MEMBER KHEMLANI. SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. The Pledge of Allegiance followed. III. REGULAR REGULAR A. Maintenance Items And Progress Report. Mr. Steve Richart, Urban Beautification Coordinator, Public Works Department presented a "Monthly Report". CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 28,2003 (POSTPONED FROM AUGUST 19. 2003) PAGE20F4 Discussion. Next, discussion developed regarding the trees at the Winter Springs Boulevard west entrance that had to be replaced. Chairman Gilmore stated, "Kangee Graham [Former Landscape Management Consultant] has documented evidence of her talking to them [Cathcart Contracting Company] about their equipment on the roots. I suggest to you [Mr. Richart] that you take all that documented evidence and hand it to the City Attorney [Anthony Garganese]. " REGULAR B. Construction Of Secondary Entrances. Discussion developed in regards to a "Blanket Authorization" for discretionary spending for maintenance. "I MOVE THAT - WE AUTHORIZE A BLANKET APPROVAL OF UP TO $3,000.00 DOLLARS FOR NECESSARY REPAIRS TO TLBD [TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT] PROPERTY AT THE DISCRETION OF STEVEN RICHART. I WOULD LIKE TO ADD TO THIS MOTION, THIS MOTION IS SUBSEQUENT TO A PREVIOUS MOTION AND NEGA TES THA T PREVIOUS MOTION IN LIEU OF." MOTION BY COMMITTEE MEMBER KHEMLANI. SECONDED BY COMMITTEE MEMBER THOMPSON. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. REGULAR C. Lighting Conversion At Trotwood Entrance - Test Area. Mr. Richart informed the Committee Members that "The Winter Springs Boulevard and Seneca [Drive] entry lights are powered by the supply at Chestnut Estates. In other words, the Chestnut Estates Homeowner's Association is paying the power bill for the City. " Mr. Richart stated further, "It is only going to cost us just over $600.00 dollars to put our own service in at that entranceway. Discussion. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 28. 2003 (POSTPONED FROM AUGUST 19. 2003) PAGE30F4 "I WILL MAKE A MOTION THAT WE APPROVE THE FUNDING OF $674.53 FOR A NEW METER." MOTION BY COMMITTEE MEMBER KHEMLANI. MOTION DIED FOR A LACK OF A SECOND. Mr. Richart stated, "They [Chestnut Estates Homeowner's Association] asked that we give them a refund for the amount they have already spent". Discussion. "I MOVE THAT WE AUTHORIZE STEVE RICHART TO SPEND UP TO A $1000.00 DOLLARS TO FURNISH AND INSTALL ALL NECESSARY LABOR AND MATERIALS REQillRED FOR THE SEPERATE METER AT SENECA [DRIVE] AND WINTER SPRINGS BOULEVARD." MOTION BY COMMITTEE MEMBER KHEMLANI. SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. Tape I/Side B Discussion developed regarding the additional lighting in place at the Winter Springs Boulevard west entrance. "I WOULD LIKE TO MOVE THAT THE ADDITIONAL LIGHTING FOR THE TWO (2) SIGNS A T THE INTERSECTION OF WINTER SPRINGS BOULEVARD AND TUSKA WILLA ROAD BE KEPT AND MADE PERMANENT AND THE RELATED EXPENSE OF $920.00 DOLLARS BE AUTHORIZED FOR PAYMENT FOR BOTH." MOTION BY COMMITTEE KHEMLANI. SECONDED BY COMMITTEE MEMBER THOMPSON. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. REGULAR D. Landscape Upgrades. Mr. Richart presented a proposal for plant replacements at Winter Springs Boulevard Islands numbered "One and two". Discussion. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 28. 2003 (POSTPONED FROM AUGUST 19. 2003) PAGE 4 OF4 "I MOVE THAT WE ACCEPT THE PROPOSAL PREPARED BY STEVE RICHART FOR A TOTAL OF $10,132.50 ASSOCIATED WITH THE REMOVAL AND REFURBISHMENT OF ISLANDS 'ONE AND TWO'." MOTION BY COMMITTEE MEMBER KHEMLANI. SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED MOTION CARRIED. Mr. Richart presented to the Committee a "Detailed breakdown of where the money has gone since 5/27 of 2003 - up to the date on this Report. Committee Member Khemlani stated, "This is an outstanding Report :- I appreciate it." Chairman Gilmore added, "I think it is safe to say this Board is giving you a big vote of confidence." Discussion. IV. FUTURE AGENDA ITEMS This Agenda Item was not discussed. V. REPORTS Committee Member Khemlani presented aerial photographs of the Winter Springs Boulevard west entrance. Tape 21Side A VI. ADJOURNMENT With consensus of the Committee, Chairman Gilmore adjourned the Meeting at 9:47 p.m. /. City Clerk\Advisory Boards and Committees\Tuscawilla Lighting and Beautification District Advisory Committee\alll\minutes\082603 REGULAR.doc NOTE: These Minutes were approved at the September 30. 2003 Tuscawilla Lighting and Beautification District Advisory Committee Meeting.