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HomeMy WebLinkAbout2003 06 24 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JUNE 24, 2003 (POSTPONED FROM JUNE 17, 2003.) I. CALL TO ORDER Chairman Donald A. Gilmore called the Regular Meeting to order at 7:13 p.m., Tuesday, June 24, 2003 (Postponed from June 17, 2003) in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Donald A. Gilmore, present Vice Chairman Gary Hillery, present Committee Member Moti Khemlani, arrived at 7:35 p.m. Committee Member Rande Thompson, arrived at 7:25 p.m. Committee Member Linda Tillis, present Chairman Gilmore announced for the record that there were only three (3) Members present. Discussion. Committee Member Rande Thompson arrived at 7:25 p.m. .:. .:. AGENDA NOTE: THE FOLLOWING TWO (2) CONSENT AGENDA ITEMS WERE DISCUSSED, BUT NOT NECESSARIL Y IN THE ORDER DOCUMENTED." .:. .:. II. CONSENT CONSENT A. Approval Of The April 22, 2003 Regular Meeting Minutes. "I MOVE TO APPROVE THE MINUTES OF APRIL 22ND." MOTION BY COMMITTEE MEMBER TILLIS. SECONDED BY VICE CHAIRMAN HILLERY. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. Committee Member Moti KhemZani arrived at 7:35 p.m. CITY OF WINTER SPRINGS MINUTES TUSCA Wll..LA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JUNE 24. 2003 (POSTPONED FROM JUNE 17.2003) PAGE20F6 CONSENT B. Approval Of The May 28, 2003 Regular Meeting Minutes. Chaiman Gilmore mentioned, "In the Minutes of [May 28, 2003] we visited the entrance of Tuska Bay on Tuskawilla Road. That lighting, low lighting, larger number of small lighting fixtures will be used at Howell Creek, Dyson [Drive] and Deer Run." Chairman Gilmore added, "If you [Nuri Gibbs, Assistant to the City Clerk] would add that to the Minutes." "I WILL MAKE A MOTION TO APPROVE THEM AS AMENDED." MOTION BY COMMITTEE MEMBER THOMPSON. SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. Discussion. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS ARE DOCUMENTED IN THE ORDER THEY WERE DISCUSSED. .:. .:. III. REGULAR REGULAR B. Enhancements To Existing Facilities. Discussion developed regarding entranceway lighting. Chairman Gilmore stated, "It is the wish of this board for Steve [Richart, Urban Beautification Coordinator, Public Works Department] to proceed with the small lighting. Let us do one (1) entrance and see how that looks." After discussion it was agreed that Vice Chairman Gary Hillery would "Work with Steve [Richart] on the lights." REGULAR A. Maintenance. Mr. Steve Richart distributed his "Monthly Report". In regards to signage, Mr. Richart advised the Committee that "The signs will be finished and installed within a month." Discussion. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JUNE 24. 2003 (POSTPONED FROM JUNE 17.2003) PAGE 3 OF6 Chairman Gilmore asked if Insurance companies had been contacted in regards to damages to the entranceways on Shetland Drive and Trotwood Boulevard. Mr Hill responded, "We already have gotten in contact with the Insurance company for damages at Trotwood [Boulevard]. Shetland [Drive] and Citrus [Road] - we have not received the Police report." Chairman Gilmore added, "Why don't we turn it over to Anthony [Garganese, City Attorney] and let Anthony [Garganese] go get it. It is the City's property that got damaged." Committee Member Khemlani asked Mr. Richart if he had received a letter from an owner on Howell Creek [Drive] regarding the potable water line. Mr. Richart responded, "They [Del-Air, 101 Commece Street, Suite 1101, Lake Mary, Florida] will be out there tomorrow to reroute that potable water line. I will make sure everybody is happy and taken care of." Mr. Richart spoke of trees blocking "Sight distances" on Winter Springs Boulevard and requested direction from the Committee. Tape 1/ Side B With consensus of the Committee, Chairman Gilmore advised Mr. Richart to "Do what you need to do." Discussion. The Committee and Staff discussed the Tuscawilla Lighting and Beautification District Budget. Chairman Gilmore asked, "Can we see a Financial Statement?" Mr. Hill responded, "We can e-mail them." Chairman Gilmore also requested a "Spreadsheet that identifies all of our potential costs and where the Budget money is." Chairman Gilmore stated, "It is the desire of the TLBD [Tuscawilla Lighting and Beautification District] that we receive a monthly financial statement of expenses versus Budget". Committee Member Khemlani suggested the statements "Be mailed" to the Committee Members. Mr. Richart requested direction from the Committee regarding if any lights at the entranceways were to "Go out" or need to be "Brought up to specifications". With consensus of the Committee, Chairman Gilmore advised Mr. Richart to "Fix things as they go bad. In the meantime you go after Cathcart [Construction Company] to get that stuff made the way it is supposed to be". Mr. Richart stated, "I can call them [Light Manufacturer] and see if they will send a Field Engineer out to look at it [Lighting]." Mr. Hill distributed the Tuscawilla Lighting and Beautification District Budget. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JUNE 24. 2003 (POSTPONED FROM JUNE 17.2003) PAGE40F6 Vice Chairman Hillery stated, "I gave you [Mr. Hill] a sketch of a schematic of the electrical timers - I would like Steve [Richart] to look into that". Further discussion developed regarding the Budget. Chairman Gilmore said, "I would like to see at the next Meeting, a Budget for next year." Discussion. Tape 2/ Side A Chairman Gilmore recessed the Meeting at 8:47 p.m. Chairman Gilmore reconvened the Meeting at 8:50 p.m. .:..:. AGENDA NOTE: WITH CONSENSUS OF THE COMMITTEE, IT WAS AGREED TO DISCUSS REGULAR AGENDA ITEM "B" AGAIN. .:. .:. REGULAR B. Enhancements To Existing Facilities. Mr. Hill distributed the "TLBD Maintenance Fund". Discussion. Chairman Gilmore suggested, "Steve [Richart] and Alan [Hill] put together what they believe are our requirements until the next Fiscal Year, to bring it up to grade; which would include the lighting work and the plants; and then we will hold a short temporary Meeting in two (2) weeks starting at - how much time do you need to tell us how much money you need until October?" Mr. Richart responded, "What I said was that immediately we spend at least ten [thousand dollars] to do the basic things that are waiting to be done. There are a lot of things that may come up, so $20,000.00 is probably a fair estimate". Committee Member Khemlani added, "I agree. I would even go thirty [thousand dollars] just to have that there". Chairman Gilmore stated, "Why don't we do that and then if it is your wish, if we have that money and we don't need another Meeting at this point if you want we will go to the Commission for $30,000.00 more in maintenance out of our $500,000.00 dollars reserve - and ask Ron [Mclemore, City Manager] to go to the Commission and I will be present to support that". "SO MOVED." MOTION BY COMMITTEE MEMBER TILLIS. SECONDED. DISCUSSION. WITH DISCUSSION OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. Committee Member Khemlani added, "That should be an Item on the Agenda for the next Meeting". CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JUNE 24. 2003 (POSTPONED FROM JUNE 17.2003) PAGE 5 OF6 Mr. Richart further discussed his "Monthly Report". Chairman Gilmore commented to Mr. Richart, "I think that you should be commended for the work you have done in the month that you have been on board". ADD-ON REGULAR Request For Payment Of A Bill Submitted By Ms. Kangee Graham, Landscape Maintenance Consultant For $5,000.00 Dollars. Discussion. "I MOVE THAT WE APPROVE THE EXPENDITURES REQUESTED BY KANGEE [GRAHAM] FOR FIVE-THOUSAND DOLLARS [$5,000.00] IN HER LETTER DATED 4-23-03. AND I ADD TO THAT MOTION THAT IT IS BASED ON THE UNDERSTANDING THAT THIS WORK WAS DONE ON OUR BEHALF AND BY OUR REQUEST." MOTION BY COMMITTEE MEMBER KHEMLANI. SECONDED BY COMMITTEE MEMBER TILLIS. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. REGULAR C. Construction Of Secondary Entrances. This Agenda Item was not discussed. IV. FUTURE AGENDA ITEMS This Agenda Item was not discussed. V. REPORTS No Reports were given. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JUNE 24. 2003 (POSTPONED FROM JUNE 17.2003) PAGE 6 OF6 VI. ADJOURNMENT With consensus of the Committee, Chairman Gilmore adjourned the Meeting at 9:20 p.m. RESPECTFULLY SUBMIITED: ROLLY N. PIERSTORFF, ASSIST ANT TO THE CITY CLERK; AND ,. I GIBBS AS 1ST ANT TO THE CITY CLERK \Advisory Boards and Commillees\Tuscawilla Lighting and Beautification District Advisory Commillee\aI1l\minutes\062403 REGULAR (Postponed From 06I703).doc NOTE: These Minutes were approved at the July 22, 2003 Tuscawilla Lighting and Beautification District Advisory Committee Meeting.