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HomeMy WebLinkAbout2003 04 04 Tuscawilla lighting and Beautification District Advisory Committee Special Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING MARCH 4, 2003 I. CALL TO ORDER Chairman Donald A. Gilmore called the Special Meeting to order at 7:00 p.m., Tuesday, March 4,2003 in the East Conference Room of the Municipal Building (pty Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Donald A. Gilmore, present Vice Chairman Gary Hillery, present Committee Member Moti Khemlani, present Committee Member Rande Thompson, present Committee Member Linda Tillis, present .:..:. AGENDA NOTE: UNDER AGENDA CHANGES, THE COMMITTEE AGREED TO ADD REGULAR AGENDA ITEM "B" REGARDING MAINTENANCE/PROJECT CLOSEOUT. .:..:. II. REGULAR ADD-ON REGULAR B. Maintenance/Project Closeout. Discussion developed regarding the Contract Closeout Letter and Survey of Conditions Report; the temporary Landscape/Hardscape Maintenance Coordinator position; and consolidating the Pest Control and Lawn Maintenance Contracts into one (1) contract. Discussion. Ms. Kangee Graham, Interim Landscape/Hardscape Maintenance Coordinator spoke of the Monthly Reports she will submit to the Committee. Chairman Gilmore suggested that the "Reports be dated" and "Put on a Spreadsheet". The Committee discussed non-working lights at Seneca Boulevard, Tuscora Drive, and Trotwood Boulevard. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGlITING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING - MARCH 4, 2003 PAGE20F4 Discussion developed regarding missing "Weep holes" for drainage within the planters. Chairperson Gilmore advised Mr. Hill to "Get the weep holes in". Tape 1/ Side B REGULAR A. Capital Improvements. Mr. Alan Hill, Superintendent, Public Works Department distributed the Tuscawilla Lighting And Beautification District Advisory Committee Budget to the Committee Members. Discussion. .:..:. WITH CONSENSUS OF THE COMMITTEE, REGULAR AGENDA ITEM "B" WAS DISCUSSED AGAIN. .:..:. II. REGULAR REGULAR B. Maintenance! Project Closeout. Committee Member Moti Khemlani presented slides depicting maintenance issues. Discussion. Tape 21 Side A The Committee again discussed lighting issues at the entrances. Ms. Graham informed the Committee that she would go forward with getting a Contractor to fix the lighting therefore, "Next week you will have lights everywhere." .:..:. WITH CONSENSUS OF THE COMMITTEE, REGULAR AGENDA ITEM "A" WAS DISCUSSED AGAIN. .:..:. II. REGULAR REGULAR A. Capital Improvements. "I MOVE THAT WE REVISE THE BUDGET TO INCLUDE $50,000 FOR LIGHTING AND LANDSCAPE." MOTION BY COMMITTEE MEMBER KHEMLANI. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING - MARCH 4, 2003 PAGE 3 OF4 MOTION DIED FOR LACK OF A SECOND. Discussion. "I MOVE THAT WE ADD $50,000 TO LINE ITEM 55251 FOR SIGNS AND WALLS." MOTION BY COMMITTEE MEMBER KHEMLANI. CHAIRMAN GILMORE ADVISED, "GO TO SIXTY GRAND ($60,000) ON IT. DO I HAVE A SECOND?" SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. AFTER BRIEF DISCUSSION, CHAIRMAN GILMORE STATED, "WE DO NOT HA VE TO VOTE ON EACH ITEM - LET US VOTE ON THE FINAL BUDGET." BY CONSENSUS, THE COMMITTEE AGREED. Discussion developed on the individual Line Codes and the amount of monies that should be transferred from the Fund Balance. After discussion, Chairman Gilmore summarized the new appropriations for the Line Codes as follows: "54686 [Repairs and Maintenance - Landscaping] is $135,000; 54693 [Repairs and Maintenance - Fountains] is $35,000; 55251 [Repairs and Maintenance - SignslWalls] is $60,000; and 59310 [Statutory Reserves] is $14,600." Chairman Gilmore then asked, "So what is our final total?" Committee Member Khemlani replied, "$383,600.00." Chairman Gilmore asked, "May I hear a Motion?" "I MOVE THAT WE CHANGE THE BUDGET FROM 293 TO 383,600.00." MOTION BY COMMITTEE MEMBER KHEMLANI. SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. VOTE: COMMITTEE MEMBER TILLIS: AYE COMMITTEE MEMBER KHEMLANI: AYE COMMITTEE MEMBER THOMPSON: AYE VICE CHAIRMAN HILLARY: AYE CHAIRMAN GILMORE: AYE MOTION CARRIED Mr. Lockcuff requested that Chairman Gilmore attend the City Commission Budget Workshop to present the Tuscawilla Lighting and Beautification District Advisory Committee's Budget. Tape 21Side B CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING - MARCH 4, 2003 PAGE40F4 III. FUTURE AGENDA ITEMS This Agenda Item was not discussed. IV. REPORTS No Reports were given. v. ADJOURNMENT With consensus of the Committee, Chairman Gilmore adjourned the Meeting at 9:23 p.m. \Advisory Boards and Committees\Tuscawilla Lighting and Beautification District Advisory Committee\a1l1\minutes\2003\030403 SPECIAL.doc . NOTE: These Minutes were approved at the April 22, 2003 Tuscawilla Lighting and Beautification District Advisory Committee Meeting.