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HomeMy WebLinkAbout2002 12 17 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING DECEMBER 17, 2002 I. CALL TO ORDER Vice Chairman Gary Hillary called the Regular Meeting to order at 7:10 p.m., Tuesday, December 17, 2002 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Donald A. Gilmore, absent Vice Chairman Gary Hillery, present Committee Member Moti Khemlani, absent Committee Member Rande Thompson, present Committee Member Linda Tillis, present II. CONSENT CONSENT A. Approval Of The November 19, 2002 Regular Meeting Minutes. MOTION BY COMMITTEE MEMBER TILLIS. "I MOVE TO APPROVE THE MINUTES OF NOVEMBER 19TH." SECONDED BY COMMITTEE MEMBER THOMPSON. DISCUSSION. VOTE: COMMITTEE MEMBER TILLIS: AYE CO~ITTEEMEMBERTHO~SON:AYE VICE CHAIRMAN HILLARY: AYE MOTION CARRIED. CONSENT B. Approval Of The December 2, 2002 Special Meeting Minutes. MOTION BY COMMITTEE MEMBER TILLIS. "I MOVE TO APPROVE THE MINUTES OF DECEMBER 2ND." SECONDED BY COMMITTEE MEMBER THOMPSON. DISCUSSION. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITIEE REGULAR MEETING - DECEMBER 17,2002 PAGE 2 OF4 VOTE: COMMITTEE MEMBER THOMPSON: AYE VICE CHAIRMAN HILLERY: AYE COMMITTEE MEMBER TILLIS: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS ARE DOCUMENTED IN THE ORDER THEY WERE DISCUSSED. .:. .:. III. REGULAR REGULAR B. Landscaping Discussion With Ms. Karina Veaudry, Landscape/Hardscape Maintenance Coordinator. Several issues were discussed as Ms. Karina Veaudry, Landscape/Hardscape Maintenance Coordinator distributed a Monthly Summary. Ms. Veaudry spoke of "Scale infestation" on the Sago Palms and advised Members of the Committee that she would be "Submitting a report" to the Committee Members. In regards to street lighting, Vice Chairman Hillery stated, "One of the globes looked like it was - about ready to fall off. It was right across from the County Club." Ms. Veaudry stated she would "Take a look at that". Brief discussion ensued regarding the removal of dead landscaping. Committee Member Tillis inquired as to "When we can expect to at least pull out the dead ones". Mr. Alan Hill, Superintendent, Public Works Department responded, "It has been directed to Karina [Veaudry] to get that done. It has yet to happen." Mr. Hill then informed the Committee that the "Entire Maintenance contract and HHI [Herbert Halback, Inc.] - we have substantial improvements to be made". Committee Member Rande Thompson asked, "Has a letter been sent to these other Contractors?" Mr. Hill stated, "That is her [Ms. Veaudry] responsibility." Committee Member Thompson asked, "When will that go out?" Ms. Veaudry advised, "Probably tomorrow." Committee Member Thompson spoke of the need to make lighting adjustments at several entrances. Vice Chairman Hillery said, "Once the lights are all operating, [Bill] Starmer and I are going out at night and we are going to aim the lights." The missing ironwork at the Seneca Boulevard entranceway was discussed, which resulted in Mr. Hill stating; "I do not know where we stand on that. Hopefully, I can get that information from him [Bill Starmer, Starmer Ranaldi Planning And Architecture (sri) Inc.]. I will cal1." CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICA nON DISTRICT ADVISORY COMMITIEE REGULAR MEETING - DECEMBER 17,2002 PAGE30F4 REGULAR A. Presentation With Government Services Group (GSG) Regarding The Annual Special Assessment Process (Members Of The Oak Forest Wall And Beautification District Advisory Committee Will Be In Attendance). Ms. Laura McKinley, Project Manager, Government Services Group: distributed a booklet introducing the consulting company and addressed the Board regarding the annual Special Assessment process. Discussion developed. Ms. Louise Frangoul, Director, Finance Department informed both the Tuscawilla Lighting and Beautification District Advisory Committee, and the Oak Forest Wall and Beautification District Advisory Committee, that the City Commission desires the Committees to "Get involved in setting the Maintenance Budgets along with Staff, and has requested that one (1) individual from each of the Boards come to the Commission Meeting to present your Budgets." Chairperson Louise Allen, Oak Forest Wall and Beautification District Advisory Committee asked, "We do not have as many houses as the Tuscawilla side does, why would we be charged the same amount?" Ms. McKinley answered, "There is a base level of service that does not really tie into the number of parcels. Basically once you get over a certain amount regardless, it is always going to take a certain amount of administrative services. I will always have to go back to the debt service schedules and coordinate with the Property Appraisers, and always check in with the Tax Collectors, and transmit electronically - so although the quantity on the Roll is - the level of work to keep them and maintain them is the kicker." Tape IIISide B Discussion. Ms. Frangoul requested the Tuscawilla Lighting and Beautification District Advisory Committee make a Motion of approval to enter into a contract with Government Services Group, Inc., at a rate of $12,500.00. The Oak Forest Wall and Beautification District Advisory Committee was advised to make their Motion for approval at their next Regular Meeting. MOTION BY COMMITTEE MEMBER THOMPSON. "I MAKE A MOTION TO APPROVE THE SERVICES OF - TO TAKE THE RECOMMENDATION OF SERVICES OF GSG [GOVERNMENT SERVICES GROUP, INC.] TO THE CITY COMMISSION AT A RATE OF $12,500.00." SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMIITEE REGULAR MEETING - DECEM BER 17, 2002 PAGE 4 OF4 VOTE: COMMITTEE MEMBER THOMPSON: AYE VICE CHAIRMAN HILLERY: AYE COMMITTEE MEMBER TILLIS: AYE MOTION CARRIED. Ms. Frangoul distributed and reviewed the "TLBD Financial Statements As Of 12/17/2002" to the Committee Members. The Committee discussed how to inform the residents of Tuscawilla that there is a surplus in the Improvement Fund, resulting in the ability to "Pay down" the capitaL Ms. Frangoul suggested the City Newsletter and stated, "I think we could easily say a few sentences - about the fact that we had some excess monies." REGULAR C. Construction. This Agenda Item was not discussed. IV. FUTURE AGENDA ITEMS · Landscaping Discussion With Ms. Karina Veaudry, LandscapelHardscape Maintenance Coordinator. · Construction Status With Mr. Bill Starmer, Starmer Ranaldi Planning And Architecture (sri). V. REPORTS No Reports were given. VI. ADJOURNMENT With consensus of the Committee, Vice Chairman Hillery adjourned the Meeting at 8:33 p.m. HOLL . PIERSTOR ASSIST ANT TO THE CITY CLERK NOTE: These Minutes were approved at the January 21, 2003 TuscawiIla Lighting and Beautification District Advisory Committee Meeting.