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HomeMy WebLinkAbout2002 11 19 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING NOVEMBER 19, 2002 I. CALL TO ORDER Chairman Donald A. Gilmore called the Regular Meeting to order at 7:06 p.m., Tuesday, November 19, 2002 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Donald A. Gilmore, present Vice Chairman Gary Hillery, present Committee Member Moti Khemlani, absent Committee Member Rande Thompson, absent Committee Member Linda Tillis, present Under Agenda Changes, the Committee agreed to move the Consent Agenda to after the Regular Agenda Items. III. REGULAR REGULAR A. Discussion With Ms. Karina Veaudry, Landscape/Hardscape Maintenance Coordinator. Ms. Veaudry updated the Committee on maintenance issues, and briefly spoke of landscaping improvements she is currently working on, as well as the lighting inspections. REGULAR B. Discussion With Mr. Alan Hill, Superintendent, Public Works Department. "Ponding" at the front entrance was discussed. Mr. Alan Hill, Superintendent, Public Works Department, informed the Committee that the landscaping was trimmed on the Winter Springs Boulevard medians, at the following entrances due to line of site complaints at Tuscora, Georgetowne, Arrowhead, and the Wedgewood Tennis Villas. Chairman Gilmore asked, "Has there been any complaints recently at all?" Mr. Hill stated, "Not since I have done it." Vice Chairman Gary Hillery asked, "Every complaint that you have received, there has been some action taken?" Mr. Hill stated, "Yes." CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - NOVEMBER 19,2002 PAGE20F4 Chairman Gilmore questioned whether the "Scrub oak area" was "Bush-hogged out" at the Shetland Drive entrance. Mr. Hill stated, "I think I put a work order in - I have to see if my guys have done that." .:. .:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS ARE DOCUMENTED IN THE ORDER THEY WERE DISCUSSED. .:. .:. III. REGULAR REGULAR D. Construction Punch List Issues. Mr. Bill Starmer, President, Starmer Ranaldi Planning and Architecture Inc. (sri), 890 Northern Way, Winter Springs, Florida: in regards to the project closeout, Mr. Starmer informed the Board, "We are presently at a standstil1." Discussion. The Committee and Mr. Hill discussed issues with the lighting, fountains, meters, and declining landscaping. REGULAR C. Secondary Entranceway Construction Schedule. Discussion ensued regarding possibly awarding a different contract for the completion of the secondary entranceways. Tape IISide B Chairman Gilmore requested "A summary of exactly what we must do yet to bring this project to a conclusion. I would like to see that before the next Meeting." Mr. Starmer responded, "We can certainly do that." .:..:. AGENDA NOTE: WITH CONSENSUS OF THE COMMITTEE, REGULAR AGENDA ITEM "B" WAS DISCUSSED AGAIN. .:..:. III. REGULAR REGULAR B. Discussion With Mr. Alan Hill, Superintendent, Public Works Department. Next, the hatches to the pump rooms not being locked was discussed, which resulted in Mr. Hill stating he would purchase keyed locks for those doors. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - NOVEMBER 19,2002 PAGE 3 OF 4 City Staff and the Committee discussed the performance of the LandscapelHardscape Maintenance Coordinator. The Committee spoke of the next Meeting, which will include a discussion regarding the Tuscawilla Lighting and Beautification District finances. Chairman Gilmore requested "Something in writing ahead of time that tells us where we are going". Vice Chairman Hillery questioned the City paying for the "Redoing of the drains - on Tuskawilla Road" due to it possibly being an error on the Contractor's part. Mr. Hill stated, "I will get with the powers that were involved in the process, and find out if it was verbal, in writing, who initiated it, who is paying for it, what was agreed upon - and get it back to you." II. CONSENT CONSENT A. Approval Of The September 17, 2002 Regular Meeting Minutes. MOTION BY COMMITTEE MEMBER TILLIS. "I MOVE TO APPROVE THE MINUTES OF SEPTEMBER 17TH." SECONDED BY VICE CHAIRMAN HILLERY. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. CONSENT B. Approval Of The October 1, 2002 Special Meeting Minutes. MOTION BY COMMITTEE MEMBER TILLIS. "I MOVE TO APPROVE THE MINUTES OF OCTOBER 1ST." SECONDED BY VICE CHAIRMAN HILLERY. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. CONSENT C. Approval Of The October 15, 2002 Regular Meeting Minutes. MOTION BY COMMITTEE MEMBER TILLIS. "I MOVE TO APPROVE THE MINUTES OF OCTOBER 15TH." SECONDED BY VICE CHAIRMAN HILLERY. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMIITEE REGULAR MEETING - NOVEMBER 19,2002 PAGE 4 OF4 IV. FUTURE AGENDA ITEMS · Presentation With Governmental Service Group (GSG) Regarding The Annual Special Assessment Process. · Landscaping Discussion With Ms. Karina Veaudry, LandscapelHardscape Maintenance Coordinator. . Construction. V. REPORTS No Reports were given. VI. ADJOURNMENT With consensus of the Committee, Chairman Gilmore adjourned the Meeting at 8: 17 p.m. \Boards and Committees\Tuscawilla Lighting and Beautification District Advisory Committee\alll\minutes\111902 REGULAR.doc NOTE: These Minutes were approved at the December 17, 2002 TuscawilIa Lighting and Beautification District Advisory Committee Meeting.