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HomeMy WebLinkAbout2002 10 15 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING OCTOBER 15, 2002 I. CALL TO ORDER Chairman Donald A. Gilmore called the Regular Meeting to order at 7:03 p.m., Tuesday, October 15, 2002 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Donald A. Gilmore, present Vice Chairman Gary Hillery, present Committee Member Moti Khem1ani, arrived at 7:04 p.m. Committee Member Rande Thompson, present Committee Member Linda Tillis, absent By consensus of the Committee, the Consent Agenda will be heard after the Regular Agenda. Committee Member Moti Khemlani arrived at 7:04 p.m. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS WERE DISCUSSED AS DOCUMENTED. .:. .:. III. REGULAR REGULAR F. Secondary Entrances. Mr. John Nesmith, Starmer Ranaldi Planning and Architecture Inc. (sri), 890 Northern Way, Winter Springs, Florida: informed the Committee that the secondary entryways were built incorrectly and are being corrected by adding two (2) "Courses of brick". Discussion developed. REGULAR D. Update On Punch List Items. In regards to the lighting issues, Mr. Nesmith advised the Committee, "The Contractor agreed at Thursday's Meeting to readjust and fix all of the lighting." Chairman Gilmore requested a copy of those Meeting Minutes. Mr. Nesmith stated, "1 will put together some Minutes of that Meeting." CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - OCTOBER 15,2002 PAGE 2 OF 5 In regards to the front entrance lighting, Mr. Nesmith infOlmed the Committee, "I will call the Contractor tomorrow and direct him to get out there this week, and go through all of the lighting and get it ready." Committee Member Rande Thompson stated, "We were promised a Punch List tonight, do you have that?" Mr. Nesmith said, "No, I was not aware of that." Committee Member Thompson said, "We talked about the August - that is the one I want to see." Mr. Nesmith informed the Committee, "I can promise you starting tomorrow, I will work very hard to close this job out." Committee Member Thompson spoke of the Seneca Boulevard entrance. Mr. Nesmith advised, "The signage, I believe is made - soon to be installed any day. And I will update you on that with an email." Committee Member Khemlani requested Mr. Nesmith "Double check with Bill Starmer and find out from him what he had promised us, and just follow through with that". Mr. Alan Hill, Superintendent, Public Works Department addressed the front entrance planters filling up with water and advised Mr. Nesmith that "Bill [Starmer] is aware of it and told this Committee that he would be coming up with the recommended fix for it." REGULAR E. Maintenance Issues. Discussion developed regarding draining the ponds at the main entrance. Chairman Gilmore stated, "It would seem to me the most logical thing would be for Karina [Veaudry, LandscapelHardscape Maintenance Coordinator] to put into her program, draining ofthe ponds during the winter months when we are in the dry season." Discussion. Mr. Nesmith stated he would contact Freeport Fountain 10 reference to the pond maintenance issues. In summary, the Committee's concerns are as follows: . Weeping of the wall at the comers of the fountains. . Drainage of the ponds (Who, when, and why not). . Swa1e washing mulch down to the catch basin. . Plants in water. . Lights are not anchored, positioned correctly, or working. . Bricks missing from the face of the wall. Tape 1/Side 8 CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - OCTOBER 15,2002 PAGE 3 OF 5 Discussion. Ms. Veaudry informed the Committee, "I will be giving you a monthly report on the fountain maintenance as well as landscape, after next Thursday. I will be reporting all of this to you. And eventually what I will give you is a written schedule from the contractor so that you will know what is coming up, what to expect, and you will have a verbal report from me each month of what happened and what he is doing." It was requested of Ms. Veaudry to email her reports to the Committee Members, prior to each Meeting. Brief discussion followed regarding dirt washing out at the east side of Citrus Road. Mr. Nesmith advised that there "Is a fix for it" and we will be presenting that to Mr. Hill. The Committee reiterated their request for the date as to when the Cathcart Contracting Company's "Contract was to be completed". Mr. Nesmith agreed to email that information to the Committee Members. REGULAR C. Flowering Annuals Recommendation. Ms. Veaudry submitted two (2) plant recommendations for replacement of the Crinum Lilies. After discussion, the Committee decided to delay the replacement until the completion of the project. .:..:. AGENDA NOTE: BY CONSENSUS, THE COMMITTEE AGREED TO DISCUSS REGULAR AGENDA ITEM "E" AGAIN. .:. .:. III. REGULAR REGULAR E. Maintenance Issues. Ms. Veaudry disseminated a "Written copy of the official notification of turning the secondary entrances over for maintenance" and provided the Committee with the cost of mowing the unincorporated area within Seminole County, at Citrus Road and Shetland Drive. Mr. Hill advised the Committee that he would contact Seminole County to inquire about removing the Scrub Oaks at Shetland Drive and Citrus Road. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - OCTOBER 15,2002 PAGE40F5 MOTION BY COMMITTEE MEMBER THOMPSON. "I MAKE A MOTION TO APPROVE THE ADDITIONAL TWENTY-FIVE DOLLARS ($25.00) PER CUTTING FOR THE WEST AND EAST SIDE OF SHETLAND [DRIVE] ENTRANCE - OF CITRUS." SECONDED BY VICE CHAIRMAN HILLERY. DISCUSSION. COMMITTEE MEMBER THOMPSON CLARIFIED, "SOUTH OF CITRUS ROAD." WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. Tape 2/Side A Ms. Veaudry informed the Committee that sprinkler heads were damaged and had to be replaced. Committee Member Khem1ani requested Ms. Veaudry email those exact locations to him. A "Monthly Summary " was distributed to the Committee from Ms. Veaudry. Committee Member Khemlani stated, "1 just want to say that I am very pleased with the work that Karina [V eaudry] has done." REGULAR A. Financial Review. After discussion, the Committee agreed to coordinate with City Staff to schedule a Special Meeting regarding a "Full financial review". REGULAR B. Annual Assessment Calculations. This Agenda Item was not discussed. .:..:. AGENDA NOTE: THE CONSENT AGENDA WAS DISCUSSED NEXT, AS DOCUMENTED. .:. .:. II. CONSENT CONSENT A. Approval Of The September 17, 2002 Regular Meeting Minutes. By consensus, the Committee agreed to approve the Minutes at the next Regular Meeting. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - OCTOBER 15, 2002 PAGE50F5 IV. FUTURE AGENDA ITEMS This Agenda Item was not discussed. V. REPORTS Vice Chairman Hillery spoke of sight distance issues at Tuscora Drive and Winter Springs Boulevard. Mr. Hill advised the Committee that Mr. Starmer was to "Have a Civil Engineer come out and revisit the sight distance problems within that and get a report back to us. We have not seen that report. The Director of Public Works called him Monday and we emailed him, and told him we need this report, we need this resolved, we need this gone, or I am going to start pulling trees". VI. ADJOURNMENT With consensus of the Committee, Chairman Gilmore adjourned the Meeting at 9:06 p.m. \Boards and Commiuees\Tuscawilla Lighting and Beautification District Advisory Committee\alll\minutes\1 01502 REGULAR.doc NOTE: These Minutes were approved at the November 19,2002 Tuscawilla Lighting and Beautification District Advisory Committee Meeting.