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HomeMy WebLinkAbout2002 10 01 Tuscawilla lighting and Beautification District Advisory Committee Special Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING OCTOBER 1, 2002 I. CALL TO ORDER Chairman Donald A. Gilmore called the Special Meeting to order at 7:02 p.m., Tuesday, October 1,2002 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Donald A. Gilmore, present Vice Chairman Gary Hillery, present Committee Member Moti Khemlani, present Committee Member Rande Thompson, present Committee Member Linda Tillis, present II. AGENDA (CONTINUED FROM THE SEPTEMBER 17, 2002 REGULAR MEETING.) REGULAR A. Water Truck Contingency Plan. Mr. Alan Hill, Superintendent, Public Works Department advised the Committee of his findings in regards to chartering a water truck should the reclaimed water become depleted. Mr. Hill also advised the Committee, "I can work with the Maintenance company to find out if they can provide a driver and an operator to do this during drought situations where we do not have reclaimed [water]." After discussion, Committee Member Moti Khemlani infonned the Committee that he would contact Seminole County and "Find out who is responsible, how they do this, and I will get them to send us - some documentation that suggests how they go about doing this" . Committee Member Linda Tillis stated, "I may be able to come up with some sort of skeletal plan that we could use to fill in the blanks. But I do not know that I would have that in the next two (2) weeks. But I would be willing to commit to coming up with some sort of draft for us." With discussion, the consensus of the Committee was that Ms. Karina V eaudry, LandscapelHardscape Maintenance Coordinator, should keep the Committee abreast of any irrigation problems. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING - OCTOBER 1,2002 PAGE 2 OF 4 III. AGENDA (NEW ITEMS FOR THIS AGENDA.) REGULAR A. Maintenance. Discussion. Committee Member Khemlani spoke of dirt washing out on Shetland Drive, where the pavers were installed. Mr. Bill Starmer, President, Starmer Ranaldi Planning and Architecture, Inc. (sri), 890 Northern Way, Winter Springs, Florida: informed the Committee, "I will look at it." Discussion evolved regarding the ponds and whether the Contractor had them cleaned or not; and also the transition from Construction to Maintenance. Discussion followed addressing how the Committee Members will be kept abreast of maintenance issues. REGULAR B. Update Status Of The Punch List. Mr. Starmer addressed a document entitled "Project Closeout Statement 1". Discussion developed. Tape I/Side B Discussion. Committee Member Thompson made the request for an updated substantial completion Punch List. Chairman Gilmore asked Mr. Starmer, "Will you distribute that Bill [Starmer]?" Mr. Starmer stated, "Yes." REGULAR B. Update Status Of The Punch List. Mr. Hill updated the Committee on the status of the rain sensors. Brief discussion on that subject developed. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING - OCTOBER 1,2002 PAGE30F4 Mr. Starmer updated the Committee on the status of the second~ry entrances, in terms of lighting, landscaping, and irrigation. In regards to the secondary entrances, Chairman Gilmore asked Mr. Starmer, "Have you looked at the elevations of those?" Mr. Starmer stated, "I have not seen anyone of the three (3) other than the foundations." Chairman Gilmore stated, "I think you need to go look at all of them because I think - one (1) of them is already - two (2) bricks below the grade." Mr. Starmer stated, "I will personally go look at them." Mr. Hill distributed a Memorandum addressing the Assessment Roll, from Ms. Louise Frangoul, Finance Department Director. Chairman Gilmore stated to Mr. Hill, "I suggest you bring somebody here that can explain this as well as update us on the total financial picture - where we are today." Mr. Hill stated, "I will get Mr. [Kipton D.] Lockcuff [Public WorkslUtility Department Director], or I will get Louise Frangoul, I will get somebody." Chairman Gilmore stated, "I think we want to know too, where we are against the Budget and all of those kind of things." Discussion developed in regards to the landscaping, with focus on the Crinurn Lillies. Committee Member Tillis spoke of Ms. Veaudry's directive to provide the Committee with a recommendation for replacement. The Committee requested Mr. Starmer and Ms. Veaudry collaborate on landscaping replacements and what the cost estimate would be. Tape 2/Side A IV. FUTURE AGENDA ITEMS . Financial Review. . Annual Assessment Calculations. . Annuals Recommendation. . Update On Punch List Items. . Maintenance Issues. . Discussion Regarding Secondary Entrances. V. REPORTS No Reports were given. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITIEE SPECIAL MEETING - OCTOBER 1,2002 PAGE40F4 VI. ADJOURNMENT With consensus of the Committee, Chairman Gilmore adjourned the Meeting at 8:39 p.m. HOLLY N IERSTORFF ASSIS T TO THE CIT Boards and Committees\Tuscawilla Lighting and Beautification District Advisory Committee\alII\minutes\IOOI 02 SPECIAL.doc NOTE: These Minutes were approved at the November 19,2002 Tuscawilla Lighting and Beautification District Advisory Committee Meeting.