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HomeMy WebLinkAbout2002 09 17 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING SEPTEMBER 17, 2002 I. CALL TO ORDER Chairman Donald A. Gilmore called the Regular Meeting to order at 7:01 p.m., Tuesday, September 17, 2002 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Donald A. Gilmore, present Vice Chairman Gary Hillery, present Committee Member Moti Khemlani, present Committee Member Rande Thompson, present Committee Member Linda Tillis, present II. CONSENT CONSENT A. Approval Of The August 20, 2002 Regular Meeting Mnnutes. MOTION BY COMMITTEE MEMBER THOMPSON. "I MOVE TO APPROVE THE MINUTES OF AUGUST 20TH." SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. .. .:..:. AGENDA NOTE: THE FOLLOWING AGENDA ITEMS ARE DOCUMENTED IN THE ORDER THEY WERlE DISCUSSED. .:. .:. III. REGULAR REGULAR A. Maintenance. Chairman Gilmore requested a "Schedule of construction on the three (3) secondary entrances". Ms. Karina Veaudry, LandscapelHardscape Maintenance Coordinator informed the Committee in regards to the secondary entrances, "The deficiencies are noted." CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMIITEE REGULAR MEETING - SEPTEMBER 17,2002 PAGE 2 OF 6 Discussion evolved regarding the turning over of the secondary entrances. Mr. Alan Hill, Superintendent, Public Works Department, infonned the Committee, "The Sub- Contractor, which is Ground Effects Inc., wanted it in writing before they would actually be responsible for it," which resulted in the Committee's request for a copy of that email. Ms. Veaudry stated, "I can provide you a copy of it." Mr. Hill then referred to a Meeting which included the City, Stanner Rana1di Planning and Architecture Inc., the Contractor, Sub-Contractors, and the Landscape Hardscape Maintenance Coordinator, that was held on September 12, 2002 to address deficiencies. Chainnan Gilmore asked for a copy of the Minutes of that Meeting. Mr. Hill responded, "Mr. [Bill] Starmer will take care of the Minutes and he is drafting a letter." Committee Member Rande Thompson asked, "Is it possible to get a Master List of where each entrance is and each phase, each island?" Mr. Hill stated, "They have all been turned over - all but the last three (3) entrances that you are doing - they have been turned over for maintenance." Mr. Bill Starmer, President, Starmer Ranaldi Planning and Architecture Inc. (sri), 890 Northern Way, Winter Springs, Florida: advised Members of the Committee, "We have a project close-out statement which is the result of the meeting, which is about eighty percent (80%) complete. It dealt with fifteen (15) issues that we've addressed - we are waiting for some numbers and opinions and we will present that to you probably in the next few days." The Committee requested a project update from Mr. Starmer, also the Office of the City Clerk disseminates that infonnation as soon as it is received. The front entrance ponds were discussed, with Vice Chainnan Gary Hillery addressing maintenance issues due to over flooding and the pumps shutting down. Mr. Starmer asked, "Whose responsibility is it to clean it when it was over flowing?" Vice Chainnan Hillary stated, "Kip [Lockcuff, Public WorkslUti1ity Department Director] took the responsibility. " The Committee discussed whether the front entrance would be visually acceptable for the October 19th Dedication Ceremony. Mr. Hill next infonned the Committee that the company hired to clean the ponds "Did come out. They cleaned the ponds like they said they were going to do before it was turned over." It was also suggested by Mr. Hill to "Shock" the ponds and "Get somebody [Maintenance] on board quick". Vice Chainnan Hillary asked Mr. Hill, "Did you see the ponds emptied and cleaned?" Mr. Hill stated, "Personally, no." Vice Chainnan Hillary asked, "Who did?" Mr. Hill said, "It was done on a Saturday - we will check on that and see ifit was or was not done and we will confinn that." CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITIEE REGULAR MEETING - SEPTEMBER 17,2002 PAGE30F6 Chairman Gilmore asked, "Does the chlorination system work?" Mr. Starmer said, "I do not know." Chairman Gilmore asked further, "When was this contract supposed to be completed? What was his [Cathcart Contracting Company] end date?" Mr. Starmer said, "I can look at my files." Tape I/Side B REGULAR B. Punch List. Discussion. REGULAR F. Pool Maintenance Contracts. Mr. Hill informed the Committee, "I have three (3) quotes. We have Florida Water Features which has quoted us at $500.00 per month, Wonders Of Water which was a verbal quote - at $1,000.00 a month. I am waiting for his [Wonders Of Water] scope of services." Mr. Hill stated further, "The third one was from George Morris. In order to work in - and for the City, everyone will be required to meet these contractual obligations. Tonight I was going to make the recommendation that we lpok at bringing on Florida Water Features at $500.00 a month, and having George Morris working as an ancillary Contractor to him," Chairman Gilmore recessed the Meeting at 8:00 p.m. The Meeting reconvened at 8:02 p.m. .:..:. AGENDA NOTE: THE COMMITTEE AGREED TO AGAIN DISCUSS REGULAR AGENDA ITEM "A". .:. .:. III. REGULAR REGULAR A. Maintenance. Ms. Veaudry informed the Committee in regards to the maintenance of the secondary entrances, "I am on top of it." In regards to the thinning grass located on one of the Winter Springs Boulevard medians, Ms. V eaudry informed the Committee, "I will give you in writing certain recommendations that I have for that area - where the grass is being shaded out. I will send those to Holly [Pierstorff, Assistant to the City Clerk] for distribution." CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - SEPTEMBER 17,2002 PAGE40F6 Discussion evolved concerning the Citrus Road and Shetland Drive entranceways. The Committee reiterated their request to have that unincorporated area within Seminole County, "Cleaned up". Ms. Veaudry stated, "I will get you a cost on that." .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS DISCUSSED NEXT. .:. .:. III. REGULAR REGULAR C. Crinum Lily Replacement Recommendation. With discussion, Chairman Gilmore asked Ms. Veaudry to "Give us a recommendation" on the replacement of the Lilies at both the secondary and main entrances. Committee Member Tillis requested Ms. Veaudry's reports for the previous four (4) weeks. Ms. Veaudry stated, "I will get them to Holly [Pierstorff] so she can distribute them for you." Chairman Gilmore suggested they be emailed to the Committee Members. .:..:. AGENDA NOTE: THE COMMITTEE AGREED TO AGAIN DISCUSS REGULAR AGENDA ITEM "F", FOLLOWED BY DISCUSSION ON THE REMAINING AGENDA ITEMS. .:..:. III. REGULAR REGULAR F. Pool Maintenance Contracts. The Committee reviewed Florida Water Feature's proposal, and discussion evolved surrounding the contract length. Committee Member Tillis stated, "I like the idea of having a shorter contract. Whether it is six (6) months or three (3) months does not matter much to me. I would like to go with Alan's [Hill] recommendation, that we hire the Contractor and then back him up with someone like Mr. Morris. It does not matter to me whether it is the same contract length or shorter. Three (3) months I think is a minimum to allow. ..." Chairman Gilmore stated, "...I see nothing wrong with six (6) months." Vice Chairman Hillery suggested, "Yes, let's do it - six (6) months." CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - SEPTEMBER 17,2002 PAGE 5 OF 6 Committee Member Thompson said, "1 understand there is going to be some daily maintenance. I just feel that that is Karina's [Veaudry] job to oversee this and - Florida Water Features. 1just have concern with the extra money being spent." Tape 2/Side A MOTION BY COMMITTEE MEMBER TILLIS. "I WOULD MOVE THAT WE GO FORWARD AND APPROVE A MAINTENANCE CONTRACT WITH FLORIDA WATER FEATURES AS ALAN [HILL] RECOMMENDED." MOTION DIED FOR LACK OF A SECOND. Discussion. MOTION BY COMMITTEE MEMBER TILLIS. "LET US SUMMARIZE TO MAKE SURE THAT WE ARE ALL ON THE SAME PAGE THEN. THAT WE WOULD LIKE TO GO FORWARD WITH - FLORIDA WATER FEATURES' PROPOSAL. WE WOULD LIKE THE CITY TO NEGOTIATE A CONTRACT, IN OUR BEST INTEREST, THAT WOULD COVER ALL THESE BASES FOR NO MORE THAN $700.00 A MONTH, FOR A TIME PERIOD, AS THE CITY NEGOIATES, TO BE NO MORE THAN TWELVE (12) MONTHS; TO COST NO MORE THAN $700.00 PER MONTH." SECONDED BY COMMITTEE MEMBER THOMPSON. DISCUSSION. CHAIRMAN GILMORE CLARIFIED, "IT IS A $500.00 A MONTH CONTRACT WITH $200.00 FOR ANY ADDITIONAL THINGS THAT ARE NECESSARY TO DO." WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. REGULAR E. Update On Moisture Meters. Discussion. Members of the Committee requested the annuals be installed prior to the Dedication Ceremony. Mr. Hill stated, "I will give her [Ms. Veaudry] a shout and see what the schedule is." With discussion, the Committee requested a Special Meeting to be held on Tuesday, October 1, 2002. Mr. Mervin Warner, 673 Keuka Court, Winter Springs, Florida: stated his dissatisfaction with the Citrus Road entranceway and questioned when the signage will be completed on Seneca Boulevard at Winter Springs Boulevard. Discussion. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITIEE REGULAR MEETING - SEPTEMBER 17,2002 PAGE60F6 REGULAR D. Water Truck Contingency Plan. This Agenda Item was not discussed. IV. FUTURE AGENDA ITEMS . Water Truck Contingency Plan. . Maintenance. . Update Status Of The Punch List. V. REPORTS None. VI. ADJOURNMENT With consensus of the Committee, Chairman Gilmore adjoumed the Meeting at 9:11 p.m. Boards and Committees\Tuscawilla Lighting and Beautification District Advisory Committee\all1\minutes\091702 REGULAR.doc NOTE: These Minutes were approved at the November 19, 2002 Tuscawilla Lighting and Beautification District Advisory Committee Meeting.