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HomeMy WebLinkAbout2002 08 20 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AUGUST 20, 2002 I. CALL TO ORDER Chairman Donald A. Gilmore called the Regular Meeting to order at 7:02 p.m., Tuesday, August 20, 2002 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Donald A. Gilmore, present Vice Chairman Gary Hillery, present Committee Member Rande Thompson, present Committee Member Linda Tillis, present II. CONSENT CONSENT A. Approval Of The July 16, 2002 Regular Meeting Minutes. MOTION BY COMMITTEE MEMBER TILLIS. "I MOVE WE APPROVE THE MINUTES OF JULY 16TH." SECONDED BY COMMITTEE MEMBER THOMPSON. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. III. REGULAR REGULAR A. Pond Maintenance Specifications. Discussion developed regarding Landscape/Hardscape Maintenance Coordinator, Ms. Karina Veaudry's summary of work; issues with the ponds due to high water levels; what protocol is in effect should maintenance emergencies occur; and the Committee was informed that the chlorinating system has been installed. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 20, 2002 PAGE2 OF 5 REGULAR B. Status Of The "Punch List". Mr. John Nesmith, Starmer Ranaldi Planning and Architecture Inc. (sri), 890 Northern Way, Winter Springs, Florida: distributed a "Monthly Status Report" that was issued to the Contractor, and informed the Committee that the Contractor needs to finish the project "Within thirty (30) days" and "Liquidated damages will continue if he doesn't finish it within that thirty (30) days". . Discussion developed on drainage issues at the ponds; and entranceway lighting. Mr. Nesmith advised the Committee in regards to drainage "I'll look at that" and stated that Mr. Bill Starmer has committed to discuss the lighting issues with the Contractor. Mr. Mati Khem lani, 605 Morgan Street, Winter Springs, Florida: as a Representative from the Tuscawilla Homeowner's Association, Mr. Khemlani requested the Committee's collaboration as to when to hold the Dedication Ceremony. After discussion, the consensus of the Committee and the Homeowner's Association was to hold the ceremony on October 19, 2002. Discussion regarding the Crinum Lilies developed. Chairman Gilmore spoke of it being the will of the Committee to have those removed and stated, "We're going to ask you [Karina Veaudry] to have that done." Ms. Kangee Graham, Landscape Management Consultant, spoke of the Lilies being "Way out of scale" at the secondary entrances, and advised that "They are coming out", and "I am working on it". Committee Member Rande Thompson reminded the Committee of their previous will to "Leave those [Crinum Lilies] in until we get all the Punch List done, everything taken care of, and that was something to be taken care of after we completed the project. I agreed with it then and I agree with it now." Tape I/Side B REGULAR C. Report From Ms. Karina Veaudry, Landscape/Hardscape Maintenance Coordinator. Ms. Veaudry distributed an Annual Plantings Memorandum for Committee review, resulting in the approval of the proposed annual plantings. Also distributed was a Monthly Report for the month of August. Committee Member Thompson Fequested recommendations and pictures of the plant material that will replace the Crinum Lilies, before the replacements are to be installed. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 20, 2002 PAGE30F5 Discussion developed on the demise of the Azaleas along Winter Springs Boulevard due to lack of water. Chairman Gilmore advised Ms. Graham and Mr. Alan Hill, Superintendent, Public Works Department, to have the flowers replaced. Discussion entailing the reclaimed water system commenced. Chairman Gilmore said, "Somewhere along the lines [Bill] Starmer has to have this on his drawings for the islands so it should be integrated into one drawing. Karina [Veaudry] gets that drawing so that we have a drawing that shows the whole system. I want to make sure that we get that from [Bill] Starmer, that's the 'As-Built' drawings." Mr. Hill advised that "When the job is done they are supposed to provide us with 'As-Builts' in case there were any changes made to the construction so that we know where everything is". Mr. Hill also advised the Committee he would produce entire "CAD drawings" of the system to Ms. Veaudry. The Committee discussed the need for a contingency plan to bring in water should the irrigation become unavailable. Additional work needed and maintenance issues at the Citrus Road entranceway were discussed, resulting in Chairman Gilmore advising Ms. Veaudry, "I think we are looking to you to come back to us with some recommendations in some of these areas too." Ms. Veaudry stated, "I think before I get involved, let Kangee [Graham] her do her thing, get it done, and then I can make a recommendation at that point." Ms. Graham spoke of trees that died due to construction at the Citrus Road entranceway. Mr. Hill advised, "I had a meeting with Bill Starmer regarding the trees - Bill [Starmer] is going to get with Cathcart [Contracting Company] to make something happen whether it is a credit, or whether it is a construction, or - giving you trees. Whatever it takes to get something for something. Now how we go about doing that, I left that to Bill Starmer because he is in charge of the contract, it was part of his deal, and that's up to him." Chairman Gilmore said, "So we will probably pick that up at the next Meeting." Mr. Hill stated, "I will get with him again and remind him to do that - I made it his responsibility. It's a contractual issue." Mr. Khemlani suggested, "We have a new neighbor now instead of the Fuentes. Just be courteous and knock on the door and let them know you know they are new, these were commitments made prior, and we're just making sure that those commitments of the TLBD. . ." Mr. Hill said, "Before any work will get done we will coordinate that and make sure that it is understood." Chairman Gilmore reiterated, "Alan [Hill], we will leave that with you and Kangee [Graham] and company to resolve those and report back." Ms. Veaudry spoke of eighteen (18) tree planting depths being too low. Mr. Hill suggested Ms. Veaudry submit her findings to himself for documentation. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 20, 2002 PAGE4 OF 5 REGULAR D. Moisture Meters Proposal With Ms. Kangee Graham, Landscape Management Consultant. Discussion. Tape 2/Side A The Committee requested, "At the next Meeting, please Alan [Hill] come back with a cost to do this." REGULAR E. Construction Status Committee Member Thompson spoke of the thinning grass on the Winter Springs Boulevard median east of Tuscany's Restaurant. Chairman Gilmore advised, "Karina [V eaudry] will look at that?" Ms. Veaudry agreed. Due to requests from the residents of Tuscawilla to run the fountains for a longer time period each day, the Committee agreed that the fountains should run from 7:00 a.m. until 11 :00 p.m. until the amount of electricity generated is determined. The issue of laundry detergent being emptied into the ponds was discussed. Mr. Hill requested direction from the Committee on whether to purchase de-foaming agents. Chairman Gilmore advised Mr. Hill, "Get something and let's go with it." Mr. Mervin Warner, 673 Keuka Court, Winter Springs, Florida: as the President of the Tuscawilla Homeowner's Association, Mr. Warner advised the Committee that "Anybody caught will be prosecuted" for dumping soap into the ponds. Ms. Graham's request for reimbursement of$159.49 for a field transmitter to monitor the irrigation on the Boulevards was discussed. MOTION BY COMMITTEE MEMBER THOMPSON. "I MAKE A MOTION TO APPROVE $159 - DOLLARS...." CHAIRMAN GILMORE STATED, "...WE HAVE A MOTION ON THE FLOOR - THE AUTHORIZATION TO PAY THE $159 - TO KANGEE [GRAHAM] FOR THE CONTROLLER THAT WAS BOUGHT AND TURNED OVER TO 'GROUND EFFECTS', WHICH WAS OUR RESPONSIBILITY." SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. Committee Member Thompson clarified, "$159.49." Chairman Gilmore stated, "It has passed. " IV. FUTURE AGENDA ITEMS . Maintenance. . Punch List. . Crinum Lily Replacement Recommendation. . Water Truck Contingency Plan. . Update On Moisture Meters. . Pool Maintenance Contracts. V. REPORTS None. VI. ADJOURNMENT CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 20, 2002 PAGESOFS With consensus of the Committee, Chairman Gilmore adjourned the Meeting at 8:57 p.m. Boards and Committees\Tuscawilla Lighting and Beautification District Advisory Committcelalll\minutes\2002\082002 REGULAR.doc NOTE: These Minutes were approved at the September 17,2002 Tuscawilla Lighting and Beautification District Advisory Committee Meeting.