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HomeMy WebLinkAbout2002 07 02 Tuscawilla lighting and Beautification District Advisory Committee Special Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUfIFICA TION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING JUL Y 2, 2002 I. CALL TO ORDER Chairman Donald A. Gilmore called the Special Meeting to order at 7:03 p.m., Tuesday, July 2, 2002 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Donald A. Gilmore, present Vice Chairman Gary Hillery, present Committee Member Moti Khemlani, absent Committee Member Rande Thompson, absent Committee Member Linda Tillis, present II. REGULAR REGULAR A. Modification Of The Winter Springs Boulevard West Entrance Ponds. Discussion developed regarding the pond surface. Vice Chairman Gary Hillery inquired as to when the chlorinating of the ponds would begin. Mr. George Edwards, Capital Projects Coordinator, Public Works Department advised the Committee the installation is "Scheduled for next week." Chairman Donald A. Gilmore recessed the Meeting at 7: J 0 p. m. The Meeting reconvened at 7:14 p.m. MOTION BY VICE CHAIRMAN HILLERY. "I WOULD LIKE TO MAKE A MOTION THAT WE PROCEED WITH THE MARCITE - PROCEED WITH THE COLORING FROM THE CAP DOWN FOUR (4) FEET - AT A PRICE OF TWO THOUSAND THIRTY-FIVE ($2,035.00)." MOTION DIED FOR LACK OF A SECOND. Discussion. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISOnV COMMITTEE SPECIAL MEETING - JULY 2, 2002 PAGE 2 OF 4 MOTION BY CHAIRMAN GILMORE. "THE MOTION, COULD IT READ THAT WE WANT TO SPEND UP TO TWENTY-FIVE HUNDRED DOLLARS ($2,500.00) FOR MARCITING THE PONDS; FOR PUTTING THIS MARCITE COA TING ON FROM THE EDGE OF THE CAP OF THE POOL, DOWN FOUR FEET (4'), ON BOTH POOLS, ALL AROUND, AND PAINT THAT WHITE AREA BEHIND THE WATERFALLS THAT IS SHOWING. SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. VOTE: VICE CHAIRMAN HILLERY: AYE CHAIRMAN GILMORE: AYE COMMITTEE MEMBER TILLIS: AYE MOTION CARRIED. Chairman Gilmore asked Ms. Kangee Graham, Landscape Management Consultant, to be present at the resurfacing. Ms. Graham agreed. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS WERE DISCUSSED AS DOCUMENTED. .:. .:. REGULAR C. Construction Review. The Committee stated concerns with the construction project management, the lack of work being done, and maintenance issues. Tape IISide B In regards to Cathcart Contracting Company, Chairman Gilmore stated, "Do I hear a Motion that we pay no money to this guy until we see some activity? Can that be done?" Committee Member Linda Tillis stated, "I don't think you can according to the contract." Brief discussion developed referencing who has the authority to stop payment to the Contractor. REGULAR B. Replacement Of The Oak Tree Located At The Winter Springs Boulevard West Entrance. Ms. Graham advised the Committee, "Cathcart has agreed that they will replace that inch for inch and I have specified four (4) trees. Three (3) of them are their responsibility, one (1) is the City's." CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING - JUL Y 2,2002 PAGE30F4 .:..:. THE COMMITTEE DISCUSSED REGULAR AGENDA ITEM "C" AGAIN. .:..:. REGULAR C. Construction Review. Discussion developed regarding the withholding of payment due to Cathcart Contracting Company and liquidated damages. Mr. Edwards informed the Committee, "1' II talk to Kip [Lockcuff, Director, Public Works/Utility Department] about withholding payments." Discussion ensued on the need for rain sensors to be installed on all medians. Chairman Gilmore advised Ms. Graham to "Come back with a proposal" at the next Meeting. Mr. Edwards informed the Committee that he obtained the two (2) easements for construction on the secondary entrances and will be sending out a letter to the homeowner's informing them of the expected start date for construction. Chairman Gilmore requested a construction schedule for the secondary entrances, before construction starts. III. FUTURE AGENDA ITEMS . Construction Schedule. . "Punch List" Items. . Secondary Entrances. . Maintenance Issues. . Moisture Meters Proposal. Tape 2/Side A IV. REPORTS None. V. ADJOURNMENT With consensus of the Committee, Chairman Gilmore adjourned the Meeting at 8:42 p.m. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING - JULY 2, 2002 PAGE 4 OF 4 \BOARDS\ Tuscawi II a \alll\m i nutes\2002\070202 S PECI A L. doc NOTE: These Minutes were approved at the July 16,2002 Tuscawilla Lighting and Beautification District Advisory Committee Meeting.