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HomeMy WebLinkAbout2002 06 18 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JUNE 18, 2002 I. CALL TO ORDER Chairman Donald A. Gilmore called the Regular Meeting to order at 7:08 p.m., Tuesday, June 18, 2002 in the East Conference Room of the MWlicipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Donald A. Gilmore, present Vice Chairman Gary Hillery, present Committee Member Rande Thompson, present Committee Member Moti Khemlani, absent Committee Member Linda Tillis, present II. CONSENT CONSENT A. Approval Of The April 30, 2002 Special Meeting Minutes. CONSENT B. Approval Of The May 7, 2002 Special Meeting Minutes. CONSENT C. Approval Of The May 21, 2002 Regular Meeting Minutes. CONSENT D. Approval Of The June 4, 2002 Special Meeting Minutes. MOTION BY COMMITTEE MEMBER THOMPSON. "I MOVE TO APPROVE THE CONSENT AGENDA." SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JUNE 18,2002 PAGE 2 OF 4 III. REGULAR REGULAR A. Introduction Of The Landscape/Hardscape Maintenance Coordinator. Mr. Alan Hill, Superintendent, Public Works Department, spoke briefly on the awarding of the Landscape/Hardscape Maintenance Coordinator Bid; distributed "Section 01010" which lists the summary of work for the Coordinator; and introduced the new Coordinator, Ms. Karina Veaudry. Ms. Karina A. Veaudry, ASLA, Herbert Halbeck 1nc., 315 East Robinson Street, Suite 505, Orlando, Florida 32801: spoke of her responsibilities and duties as the Maintenance Coordinator and informed the Committee of her level of expectations with the Contractors. Chairman Donald A. Gilmore requested the monthly reports Ms. Veaudry receives be mailed to the Committee Members. Much discussion followed. The Committee and Staff discussed whom to contact in case of a Public Works after hour's emergency. Mr. Hill informed the Committee to contact (407) 327-2669, the Public Works 24-hour answering service, for any maintenance emergency. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS WERE DISCUSSED AS DOCUMENTED. .:. .:. REGULAR C. Construction Review. A brief discussion developed with Mr. John Nesmith (Starmer Ranaldi Planning and Architecture Inc. (sri), 890 Northern Way, Winter Springs, Florida) regarding the "Punch List" . REGULAR B. Modification Of The Winter Springs Boulevard West Entrance Ponds. The Committee discussed staining the pond surface with a Marcite finish. Tape I/Side B MOTION BY VICE CHAIRMAN HILLERY. "I MAKE A MOTION THAT WE TELL THE CONTRACTOR TO PROCEED WITH THE SPRAY MARCITE TO THE COLOR MA TCHING THE BRICK IN THE AREAS THA TARE NECESSARY, ON BOTH NORTH AND SOUTH FOUNTAINS, PONDS. THEN AFTER INSPECTION, AFTER VIEW OF THAT, WE CAN DECIDE WHETHER TO PROCEED WITH THE PONDS THEMSEL VlES." SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JUNE 18,2002 PAGE 3 OF 4 COMMITTEE MEMBER TILLIS ASKED FOR CLAJUFICATION, "YOU SAID 'IN THE AREAS NECESSARY', YOU TALKED ABOUT THE WATERFALLS, YOU ALSO WANT TO TRY AND DO THAT RIM?" VICE CHAIRMAN HILLERY STATED, "YES, I DIDN'T KNOW HOVv TO DEFINE THAT..." CHAIRMAN GILMORE CLARIFIED, " ...COVER UP THOSE VISIBLE AREAS THA T ARE NOW MORTARED." WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. .:. .:. THE COMMITTEE AGREED TO DISCUSS REGULAR AGENDA ITEM "c" AGAIN. .:..:. REGULAR C. Construction Review. Discussion developed regarding the spotlights at the Winter Springs Boulevard west, Vistawilla Drive, and the Tuscora Drive entrances, and the minimal amount of City reclaimed water and how that affects landscaping irrigation. Tape 2/Side A Mr. Nesmith informed the Committee of water damage made to the water pumps located at the south side pond, and advised the Committee that he would "Write the Contractor a letter" to replace the pumps. In regards to an Oak tree damaged by Cathcart Contracting Company, tree replacement, the City Arbor Ordinance, and whether the City should pursue legal ramifications was discussed. Mr. Hill informed the Committee, "I'll make this commitment, Staff will get with Michael Mingea [City Forester/ Arborist, Code Enforcement Division, Community Development Department] and we'll go out there, and we'll finally get an Assayer, or Surveyor, or get a survey of the value of the tree; whether it's aesthetically for the Community, whatever the value it has overall, and get a value. Get something written - get us that far, then I will get with Ron McLemore (City Manager] and I will talk to Ron and let him know here's the Ordinance, here's the contractual obligations, here's the value of the contract of the tree, here's the Code of Ordinance, let's move on." IV. FUTURE AGENDA ITEMS This Agenda Item was not discussed. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JUNE 18, 2002 PAGE 4 OF 4 V. REPORTS None. VI. ADJOURNMENT BOARDSITuscawillalallIlminutes\20021061802 REGULAR.doc NOTE: These Minutes were approved at the July 16,2002 Tuscawilla Lighting and Beautification District Advisory Committee Meeting.