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HomeMy WebLinkAbout2002 02 11 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING FEBRUARY 11,2002 I. CALL TO ORDER Chairman Donald A. Gilmore called the Regular Meeting to order at 7:09 p.m., Monday, February 11, 2002 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Donald A. Gilmore, present Vice Chairman Gary Hillery, present Committee Member Rande Thompson, present Committee Member Moti Khemlani, present Committee Member Linda Tillis, present II. CONSENT CONSENT A. Approval Of The January 15, 2002 Regular Meeting Minutes. MOTION BY COMMITTEE MEMBER TILLIS. "I MOVE TO APPROVE THE MINUTES OF JANUARY lSTI1." SECONDED BY VICE CHAIRMAN HILLERY. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED.' MOTION CARRIED. .:. .:. AGENDA NOTE: THE FOLLO\VING AGENDA ITEMS ARE DOCUMENTED IN THE ORDER DISCUSSED. .:. .:. III. REGULAR REGULAR E. Review Bids For The Landscape Maintenance Services Contract. Mr. George Edwards, Capital Projects Coordinator, Public Works Department distributed to the Committee a bid analysis for Bid Number ITB-008-02/GE, "Boulevard and Entrance Ways Fertilization and Pest Control Services". CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT AI)VISORY COMMITfEE REGULAR MEETING - FEBRUARY 11,2002 PAGE 2 OF 4 Ms'. Kangee Graham, Landscape Management Consultant arrived at 7: 16 p. m, Discussion developed and expanded on the lowest three (3) bidders; their bid amounts, credentials, capabilities, and experience. The Committee came to a consensus to request in writing, that McCall Service Inc. should submit experience references similar to the scope of the project. Mr. Edwards agreed to compose and send that letter. In the case that McCall can't provide sufficient experiences, the Committee qualified Greenfields Fertilization and Pest Control. REGULAI~ B. Entrance Signage. Chairman Gilmore recessed the Meeting at 7:55 p.m, Chairman Gilmore reconvened the Meeting at 8:00 p.m. Tape I/Side B Committee Member Linda Tillis departed the Meeting at 8:05 p.m, MOTION BY COMMITTEE MEMBER THOMPSON. "I MAKE A MOTION THA T WE ACCEPT FOR ALL ENTRANCES, THE MARBLING ON THE RIGHT WITH ABOUT TWENTY PERCENT (20'10) LESS MARBLING." MOTION SECONDED BY VICE CHIARMAN HILLERY. DISCUSSION. VOTE: COMMITTEE MEMBER KHEMLANI: AYE COMMITTEE MEMBER THOMPSON: AYE VICE CHAIRMAN HILLERY: AYE CHAIRMAN GILMORE: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE COMMITTEE AGREED TO DISCUSS AGENDA ITEM "E" FURTHER. .:..:. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITrEE REGULAR MEETING - FEBRUARY 11,2002 PAGE 3 OF 4 III. REGULAR REGULAR E. Review Bids For The Landscape Maintenance Services Contract. Mr. Edwards distributed Bid Number ITB-007-02/GE, "Boulevard And Entrance Ways Landscape Maintenance Services" to the Committee Members. Discussion developed on Ground Effects Landscape Maintenance, Inc. MOTION BY VICE CHAIRMAN HILLERY. "I MAKE A MOTION THAT WE ACCEPT THE - BID, GROUND EFFECTS. IT WILL BE NECESSARY TO NEGOTIATE THE ADDITIONAL AREA THAT WAS NOT INCLUDED IN THE ORIGINAL CONTRACT." SECONDED BY COMMITTEE MEMBER THOMPSON. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. Chairman Gilmore suggested to Mr. Edwards, "I would recommend you go ahead and get the Maintenance [Bid] before the Commission and you can just tell them Pest Control (Bid); further investigation is being done on that." .:. .:. AGENDA NOTE: THE FOLLOWING AGENDA ITEMS ARE DOCUMENTED IN THE ORDER DISCUSSED. .:..:. REGULAR A. Report From Mr. Bill Starmer, President, Starmer Ranaldi Planning And Architecture Inc. (sri). The Committee discussed the construction schedule, which advises construction should be for the most part completed by April l, 2002. Chairman Gilmore called a recess at 8:41 p.m. Chairman Gilmore reconvened the Meeting at 8:42 p.m. Tape 2/Side A REGULAR D. Update On Lighting. Discussion. The Committee expressed appreCiatIOn to City Manager Ronald W. McLemore for his persistent effOlis with Florida Power. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING ANI) BEAUTIFICATION DISTRICT ADVISORY COMMITrEE REGULAR MEETING - FEBRUARY 11,2002 PAGE 4 OF 4 REGULAR C. Discussion Regarding The Representative To Oversee The Maintenance And Operations Contract. This Agenda Item was not discussed. IV. FUTURE AGENDA ITEMS . Report From Mr. Bill Starmer, President, Starmer Ranaldi Planning And Architecture Inc. (sri). . Addition Of Minor Entrances. . Discussion Regarding The Representative To Oversee The Maintenance And Operations Contract. V. REPORTS Chairman Gilmore distributed a letter from Mr. George Morris to the Committee addressing the construction of a fence along Tuskawilla Road behind 841 Leopard Trail and the removal of unsightly trees along Winter Springs Boulevard. Chairman Gilmore advised he would draft a letter in response and fax it back to City Hall to be sent out on City letterhead. Mr. Edwards distributed a letter to the Committee from Mr. and Mrs. S.R. Keenan addressing landscaping. VI. ADJOURNMENT With consensus of the Committee, Chairman Gilmore adjourned the Meeting at 9:29 p.m. \BOARDS\Tuscawilla\alll\minutes\2002\021102 REGULAR.doc NOTE: These minutes were approved at the March 19,2002 Tuscawilla Lighting and Beautilication District Advisory Committee Meeting.