Loading...
HomeMy WebLinkAbout2001 12 11 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING DECEMBER 11,2001 I. CALL TO ORDER Chairman Donald A. Gilmore called the Regular Meeting to order at 7:04 p.m., Tuesday, December 11, 2001 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Donald A. Gilmore, present Vice Chairman Gary Hillery, absent Committee Member Rande Thompson, present Committee Member Moti Khemlani, present Committee Member Linda Tillis, present Mr. George Edwards P.E., Capital Projects Coordinator, Public Works Department distributed a schedule for paver installation and a "Monthly Status Report" issued by Starmer Ranaldi Planning and Architecture Inc. (sri), for the month of November. II. CONSENT CONSENT A. Approval Of The November 13, 2001 Regunar Meeting Minutes. MOTION BY COMMITTEE MEMBER TILLIS. "I MOTION TO APPROVE THE MINUTES OF NOVEMBER 13TH." SECONDED BY COMMITTEE MEMBER THOMPSON. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING AGENDA ITEMS ARE DOCUMENTED IN THE ORDER DISCUSSED. .:. .:. III. REGULAR REGULAR B. Construction Progress. Mr. Edwards updated the Committee Members on the status of construction. Discussion followed regarding the "Monthly Status Report". CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION I)ISTRICT ADVISORY COMMITTEE REGULAR MEETING - DECEMBER 11,2001 PAGE20F4 The Committee discussed the poor workmanship of the pavers on the north side of Winter Springs Boulevard. Mr. Bill Starmer, President, Starmer Ranaldi Planning and Architecture Inc. (sri) stated, "We'll take a look at it and give you a recommendation." Discussion ensued regarding a circular design in the brick wall and the quality of landscaping at the Winter Springs Boulevard West Entrance. REGULAR C. Update On Lighting. Mr. Edwards advised, "I called them yesterday and this is the third week, the three (3) weeks that they had for delivery of the poles. I talked to a Wanda - any rate she said that they would be delivered this week and they would start the installation the latter part of this week or the first of next week, on the poles." Discussion followed regarding an agreement with Florida Power on the installation and replacement of wiring. Chairman Gilmore stated, "I would suggest that we ask Florida Power for the statement as to what they're doing and what their Performance Bond is. What are their performance requirements." Committee Member Linda Tillis stated, "If you [George Edwards] get a chance, talk to them and find out what that scope of work is. And if the conductor of replacing all that wire isn't included, I would recommend that we have Mr. [Ronald W.] McLemore [City Manager] talk to his contact at Florida Power which...." Mr. Edwards responded, ".. .I'll talk to Kip [Lockcuff, Public WorkslUtility Department Director] about it. I wasn't even aware that this...." Committee Member Tillis continued, "... They used to be called Area Managers and I don't know what their title is now. But the lady that handles the accounts over here, her name is Sophia Petko v and it's basically her job to make sure that all the Municipalities are very, very happy so they want to renew their Franchise Agreements and they tend to smooth all those things over." Chairman Gilmore stated, "Anything less than new wiring and a whole new system out there is unacceptable because that's not what they agreed to supply us." Mr. Edwards stated, "I will go to Kip [Lockcuff] and talk to him." Chairman Gilmore stated, "My suggestion would be that if it's not new wiring, I would call a Meeting of this Committee; because 1 think it's going to come back to haunt some people before it's all over. It isn't just going to disappear." Discussion ensued on the construction schedule for Cathcart Construction. Chairman Gilmore stated, "1 would like to see a more defined schedule." Tape l/Side B Mr. Starmer stated, "1 think that's an old schedule - we'll get you a good one." CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITIEE REGULAR MEETING - DECEMBER 11,2001 PAGE 3 OF 4 Discussion followed regarding the Dyson Entrance. Mr. Starmer advised, "If you want something on Dyson [Drive] and Tuskawilla [Road], you have to authorize this gentleman [George Edwards] to do a survey and then you have to authorize this not quite such a gentleman [Bill Starmer] to come up with a design for it." Discussion developed. Mr. Edwards distributed a second "Contract Change Order" addressing: · The Seneca Drive/Winter Springs Boulevard Entryway relocation and modification. . Tree removal at Vistawilla Drive entry. . Electrical modification at Trotwood Boulevard/Tuskawilla Road. . Wood fence addition at Trotwood Boulevard/Tuskawilla Road. . Weir pump increase at the Winter Springs Boulevard west entrance. . Irrigation main rework at the Winter Springs Boulevard west entrance. Discussion. Tape 2/Side A The Committee discussed the addition of twenty-one (21) days to Cathcart Construction's completion date due to the relocation and modification of the Winter Springs Boulevard east entrance and Seneca Drive. Chairman Gilmore recessed the Meeting at 8:50 p.m. Chairman Gilmore reconvened the Meeting at 8:54 p.m. Committee Member Rande Thompson asked Mr. Starmer, "Do you think that this time extension is reasonable?" Mr. Starmer stated, "Is it reasonable yes, is it necessary no. I'll go back and see because it is a...." Mr. Starmer stated further, "... What I am going to do is I am going to try and talk to him about the extension in time. If he wants an extension in time, we'll make it very clear that the extension in time is only for his benefit, to protect him against liquidated damages that we won't - and that we are not authorizing, in fact strictly refuse to accept...." Discussion. Chairman Gilmore stated, "Can I hear a Motion to approve the change notice as presented, with the stipulation that [Bill] Starmer talk - legal issues relative to the twenty- one (21) day extension?" MOTION BY COMMITTEE MEMBER KHEMLANI. "SO MOVED." COMMITTEE MEMBER TILLIS SECONDED THE MOTION. DISCUSSION. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIG~ITING AND BEAUTIFICATION I)ISTRICT AI)VISORY COMMllTEE REGULAR MEETING - DECEMBER II, 200l PAGE40F4 VOTE: COMMITTEE MEMBER TILLIS: AYE COMMITTEE MEMBER KHEMLANI: AYE COMMITTEE MEMBER THOMPSON: AYE CHAIRMAN GILMORE: AYE MOTION CARRIED. Mr. Starmer distributed a document addressing the addition of a leaf skimmer and water filtration for the fountains at the west entrance. Discussion. Chairman Gilmore stated, "Consensus was that we not do it." REGULAR A. Authorize A Representative To Oversee Maintenance And Operations Contract. This Agenda Item was not discussed. IV. FUTURE AGENDA ITEMS . Review Construction Progress. . Authorize A Representative To Oversee Maintenance And Operations Contract. V. REPORTS None. VI. ADJOURNMENT With consensus of the Committee, Chairman Gilmore adjourned the Meeting at 9:06 p.m. S:\dept - City CIerk\BOARDS\Tuscawilla\alll\minutes\2001 \12110 I REGULAR. doc NOTE: These minutes were approved at the January 15,2002 Tuscawilla Lighting and Beautification District Advisory Committee Meeting.