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HomeMy WebLinkAbout2001 07 17 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JULY 17,2001 I. CALL TO ORDER Chairperson Donald A. Gilmore called the Regular Meeting to order at 7: 12 p.m., Tuesday, July 17, 2001 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Chairman Donald A. Gilmore, present Vice Chairman Gary Hillery, present Committee Member Lee Jensen, present Committee Member Moti Khemlani, absent Committee Member Linda Tillis, present Discussion ensued regarding a letter sent to all Boards and Ccommittees by Ms. Andrea Lorenzo-Luaces, City Clerk, CMC. The Committee questioned whether they could discuss a subject and take a vote if it is not on the Agenda. Ms. Holly Pierstorff, Assistant To The City Clerk, agreed to answer the Boards questions at the next Meeting. II. CONSENT CONSENT A. Approval Of The June 19,2001 Regular Meeting Minutes. MOTION BY COMMITTEE MEMBER TILLIS. "I MOVE THA T WE APPROVE THE MINUTES OF JUNE 19TH AS WRITTEN." SECONDED BY VICE CHAIRPERSON HILLERY. DISCUSSION. VOTE: COMMITTEE MEMBER TILLIS: AYE COMMITTEE MEMBER JENSEN: AYE VICE CHAIRMAN HILLERY: AYE CHAIRMAN GILMORE: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT AI)VISORY COMMITrEE REGULAR MEETING - JULY 17,2001 PAGE 2 OF 3 III. REGULAR REGULAR A. Approval Of Landscape Maintenance And Pest Control Contracts. Discussion ensued regarding the "Boulevard and Entrance Ways Fertilization and Pest Control Services" Project Manual. The Committee questioned the adequacy of Section 1.1 regarding fertilization and requested more information. Expansion of the ornamental plant section was also discussed. The Committee discussed the "Boulevard Entrance Ways Landscape Maintenance Services" Project Manual. Section 3.0, page 36, regarding edging of turf was discussed. The consensus of the Committee was to add the word "Bi-weekly" to the document specifications. The Committee then discussed Section 1 0.0, page 38 regarding irrigation. Tape I/Side B The Committee discussed refining Section 2.0, page 36 by adding which type of mulch has to be used. Discussion. The Committee stated that they were comfortable with using one (1) contractor to execute both bids. Discussion ensued regarding the possibility of Ms. Kangee Graham, Landscape Management Consultant administering this contract. Regarding drafting a new contract for this issue, Chairman Gilmore stated, "We need to talk with Mr. McLemore and get that issue rolling here." REGULAR B. Shetland Avenue Cost Review And Easement Document. Mr. George Edwards, P.E., LL.B., Capital Projects Coordinator distributed a letter sent to Cathcart Construction from Mr. William Starmer, President, Starmer Ranaldi Planning and Architecture, Inc. (sri). Discussion. REGULAR C. Construction Schedule And Progress. Mr. Edwards gave the Committee a construction schedule from Starmer Ranaldi Planning and Architecture, Inc. (sri), which was sent to Cathcart Construction. Discussion ensued. Tape 2/Side A CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION mSTRICT ADVISORY COMMITTEE REGULAR MEETING - JULY 17,200 I PAGE 3 OF 3 The Committee discussed the lengthy amount of time it will take to get the construction finished. The Committee requested that Mr. Mervin Warner, President of Tuscawilla Homeowners Association, support the Committee in this matter to notify the residents through the "Tuscawilla Today" publication. Further discussion. IV. FUTURE AGENDA ITEMS · Landscape Maintenance And Pest Control Contract Revisions. . Easement Approvals. . Update On Lighting. · Discussion Of Authorized Representative To Oversee Maintenance And Operations. V. REPORTS The Committee requested that Mr. Edwards monitor the construction schedule and determine whether a Special Meeting should be scheduled prior to the next Regular Meeting. Mr. Edwards provided the Committee with the detailed expense budget document requested at the last Regular Meeting. VI. ADJOURNMENT With consensus of the Committee, Chairperson Gilmore adjourned the Meeting at 9:32 p.m. Docs\ Word\BOARDS\Tuscawilla\alll\minutes\200 I \07170 1 REGULAR. doc NOTE: These minutes were approved at the August 21,2001 Tuscawilla Lighting and Beautification District Advisory Committee Meeting.