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HomeMy WebLinkAbout2001 05 02 Tuscawilla lighting and Beautification District Advisory Committee Special Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AN][) BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING MAY 2,2001 I. CALL TO ORDER Chairman Donald Gilmore called the Special Meeting to order at 7:01 p.m., Wednesday, May 2, 2001, in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Chairman Donald A. Gilmore, present Vice Chairman Gary Hillery, present Committee Member Lee Jensen, present Committee Member Moti Khem1ani, arrived at 7:05 p.m. Committee Member Linda Tillis, present Also Present Mr. George Edwards, P.E., LL.B., Capital Projects Coordinator Ms. Kangee Graham, Landscape Management Consultant, arrived at 7:10 p.m. .:..:. AGENDA NOTE: AS THE MINUTES FROM THE LAST REGULAR MEETING WHICH WAS HELD ON APRIL 17, 2001 WERE INCLUDED WITH THE AGENDA, THE COMMITTEE DISCUSSED APPROVAL, AS DOCUMENTED. .:. .:. Approval of the April 17, 2001 Regular Meeting Minutes Discussion ensued on the third paragraph on page three (3) of the Minutes. Committee Member Moti Khemlani arrived at 7:05 p.m. Chairman Gilmore stated, "Let the record show that Mr. Khemlani arrived at 7:05 p.m." Further discussion followed on the section of the Minutes regarding easements and Attorney fees, page three (3) of the Minutes. Mr. George Edwards, P.E., LL.B., Capital Projects Coordinator said, "I think there is a misunderstanding. I was talking about the easement document itself, and Attorney's fees that might occur as a consequence of a dispute in the document, after the document has been executed." Ms. Kangee Graham, Landscape Management Consultant, arrived at 7: 1 0 p. m. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITIEE SPECIAL MEETING - MAY 2, 2001 PAGE20F5 Chairman Gilmore stated, "Is it true in these Minutes, that it is true that the statement was made as specifically, George, as written in here, but the intent was not necessarily what was written here?" Chairman Gilmore further stated, "And it may be that what we were talking about was the Attorney's fees established when we went to get the easement, and as George is talking about now, the Attorney's fees after we get it, and you end up in some form of a litigation situation." \ Chairman Gilmore asked Mr. Edwards, "Could we say that you're saying that the easement specifies that the parties pay their own fees on any situations, after the easement is signed?" Mr. Edwards stated, "Yes." Committee Member Moti Khemlani mentioned that the spelling of "Warner," also on page three (3) was incorrect. Chairman Gilmore stated, "Andrea, correct the one part of the easement - it's after the signing of the easement - Attorney's fees after signing, and other than that, it's okay." "I MOVE THAT WE APPROVE THE MINUTES AS WRITTEN." MOTION BY COMMITTEE MEMBER KHEMLANI. SECONDED. DISCUSSION. THE COMMITTEE AGREED TO THE MOTION BY CONSENSUS. MOTION CARRIED. As there were guests in the audience, Chairman Gilmore asked the guests to introduce themselves. Ms. Isabelle Laub of Blue Spruce Court; Mr. Ted Doss of 701 Sybilwood Circle; and Peter, Patricia and Walter Condon of709 Sybilwood Circle were welcomed. Mr. Ted Doss, 701 Sybilwood Circle, Winter Springs, Florida: addressed the Committee about a request by himself and some neighbors, that if there are funds left over, that the funds be used "To extend the wall that's going to be on mine, all the way along that part of Tuskawilla Road." Mr. Doss also stated that "Part of the petition says, if there is not fully enough money, to at least come to them so they can see what the cost is, and see whether they are willing to pick up the difference." While the Committee, Mr. Doss, and Mr. and Mrs. Condon further discussed this issue, Mr. Edwards handed out a map depicting the area being discussed. Further discussion. Chairman Gilmore advised those in attendance that "In the future, we can consider this and probably should consider this." Mr. Peter Condon, 709 Sybilwood Circle, Winter Springs, Florida: Committee about the formula used. asked the Chairman Gilmore asked, "Is it safe as a Board to say that we are open for future discussion on this subject, but after we get the present project behind this?" Members of the Committee were in agreement. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING - MAY 2, 2001 PAGE 3 OF 5 Ms. Patricia Condon, 709 Sybilwood Circle, Winter Springs, Florida: inquired about a suggested time frame. Chairman Gilmore spoke of getting the current project started, and then considering other projects in about six (6) or nine (9) months. Chairman Gilmore added, "Personally, I'll bring this up." Chairman Gilmore then suggested that Mr. Doss and the Condon's should "Walk in at any time, and throw it on the table." Tape I/Side B .:..:. AGENDA NOTE: THE FOLLOWING AGENDA ITEMS ARE DOCUMENTED IN THE ORDER DISCUSSED. .:. .:. II. REGULAR AGENDA D. Rescheduling Of Meetings Chairman Gilmore asked City Clerk, Andrea Lorenzo-Luaces to summarize her letter to the Committee regarding whether this Committee could change their meeting day. City Clerk Lorenzo-Luaces did this. Discussion. Committee Member Lee Jenson suggested that the Committee returns to meeting on Tuesdays. The remainder of the Committee was in agreement. A. Wall Discussion Discussion ensued on the pilasters and the overall size and look of the wall. Mr. Edwards, Members of the Committee and Ms. Graham reviewed the plans for the wall. With much discussion, Chairman Gilmore agreed that that three (3) Members of the Committee were in agreement that the design of the wall stays "As is." Committee Member Jenson added, "I like the design, except for - if we can fix Father Bluett's sign." Chairman Gilmore advised the Committee that Father Bluett's wall will be addressed; and then said, "We want the wall on the south side to be, as designed - on both sides." Chairman Gilmore then advised Mr. Edwards that, "The message to carry back is that when we do the south wall, we need to bring the north wall into the - specs of the south." Chairman Gilmore clarified that, "The south wall will be built to the specs and the north wall will be brought in conformance with the specs." "SO I MOVE." MOTION BY COMMITTEE MEMBER KHEMLANI. SECONDED. DISCUSSION. THE COMMITTEE AGREED TO THE MOTION BY CONSENSUS. MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITIEE SPECIAL MEETING - MA Y 2, 2001 PAGE 4 OF 5 B. Dyson Entrance Discussion. Tape 2/Side A Chairman Gilmore explained that "We have an Agenda issue on this because I've gotten the sense from others here that if we don't do the Dyson entrance, we'll have to consider three (3) other entrances." Much discussion. Chairman Gilmore added that "Linda, I know seems to think that we may have an obligation to do entrances on Deer Run and others." Committee Member Khemani then suggested that "Some residents will demand a sign at Howell Creek, at the bridge." Committee Member Linda Tillis agreed with this. Chairman Gilmore then said, "We as a group, are in no position to be the driver - of this whole issue. We can support it, but we can't drive it." The consensus of the Committee was that they were in agreement. Committee Member Gary Hillery asked Mr. Edwards, "Do you have anything on Colt Road?" Mr. Edwards explained that he had been informed that a representative of Richland Properties was "Trying to make sure that the property, that if they still own it - is transferred to - the TLB, Tuscawilla Homeowners Association, or whatever." Brief discussion. C. Maintenance Specifications Discussion ensued. Chairman Gilmore commented that Ms. Graham is to forward the disc to Mr. Edwards, who will then make the changes that Committee Member Tillis faxed to Mr. Edwards. In other business, Committee Member Hillery asked about the easement on Winter Springs Boulevard. Mr. Edwards explained that Mr. Mervin Warner had not signed any documents yet. With discussion, it was agreed that Mr. Edwards would get the copies to Committee Member Hillery tomorrow morning, May 3, 2001 between 10:00 a.m. and 10:30 a.m. Committee Member Hillery would then get the documents signed. Ms. Graham spoke on setting up a meeting with Father Bluett. It was agreed that Ms. Graham would continue to try and organize a meeting with Father Bluett. Chairman Gilmore asked for an update on the Bond issue. Mr. Edwards distributed a document to members of the Committee. Discussion followed. Mr. Edwards explained, "The next step that can be taken is acquiring the easement at Winter Springs Boulevard." Chairman Gilmore then stated, "On Shetland - before you get that easement, we have to see the circle drive and the signs." Committee Member Khemlani added, "We have to approve it, and review the plans." CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITIEE SPECIAL MEETING - MA Y 2, 2001 PAGE50F5 Chairman Gilmore asked that City Manager, Ronald W. McLemore or Mr. Kipton D. Lockcuff, P.E., Public WorkslUtility Department Director attend the next Committee Meeting and present an update on the Budget. Ms. Graham then asked the Committee about a reference to line items in the budget, from a previous Meeting. With consensus of the Committee, it was agreed that all budget entries would be itemized. Regarding the issue of Streetlighting, the Committee agreed that Mr. Edwards would speak with Mr. Lockcuff tomorrow about getting the Streetlighting going. Chairman Gilmore stated, "Let's get cranking on the Streetlighting!" III. FUTURE AGENDA ITEMS · Update On Easements · Vistawilla/Eagles Watch Sign Location · Update On Colt Road · Final Drafts Of Landscape; Maintenance; And Pest Control · Update On The Budget With Mr. Ronald W. McLemore, City Manager Or Mr. Kipton D. Lockcuff, P.E., Public Works/Utility Department Director · Update From Mr. Bill Starmer, Starmer, Ranaldi Planning and Architecture, Inc. (sri) On The Fuentes Property IV. ADJOURNMENT Chairman Gilmore asked, "Do I hear a Motion that this Meeting be adjourned?" "SO MOVED." MOTION BY COMMITTEE MEMBER KHEMLANI. SECONDED. DISCUSSION. THE COMMITTEE AGREED TO THE MOTION BY CONSENSUS. MOTION CARRIED. Chairman Gilmore adjourned the Meeting at 9:14 p.m. NOTE: These minutes were approved at the May 15,2001 Tuscawilla Lighting and Beautification District Advisory Committee Meeting.