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HomeMy WebLinkAbout2001 03 20 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes p-- .' '''.. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING MARCH 20, 2001 I. CALL TO ORDER Chairman Donald Gilmore called the Regular Meeting to order at 7:01p.m., Tuesday, March 20, 2001, in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Chairman Donald A. Gilmore, present Vice Chairman Gary Hillery, present Committee Member Lee Jensen, arrived at 7:22 p.m. Committee Member Moti Khemlani, arrived at 7:05 p.m. Committee Member Linda Tillis, present Also Present Mr. George Edwards, P.E., LL.B., Capital Projects Coordinator Ms. Kangee Graham, Landscape Management Consultant Mr. William Starmer, President, Starmer Ranaldi PlaIming and Architecture, Inc. ( sri ) Approval of the February 20, 2001 Regular Meeting Minutes Approval of the March 6,2001 Special Meeting Minutes MOTION BY COMMITTEE MEMBER TILLIS. "I MOVE THAT WE ACCEPT THE MINUTES OF FEBRUARY 20, 2001 AND MARCH 6, 2001 AS WRITTEN." SECONDED BY VICE CHAIRMAN HILLERY. THE COMMITTEE APPROVED THE MOTION BY CONSENSUS. .:. .:. AGENDA NOTE: THE FOLLOWING AGENDA. ITEMS ARE DOCUMENTED IN THE ORDER DISCUSSED. .:. .:. Board Members spoke of the settlement document distributed by George Edwards. Committee Member Moti Khemlani arrived at 7:05 p.m. .' ('~ 1- CITY OF WINTER SPRINGS . MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICf ADVISORY COMMITIEE REGULAR MEETING - MARCH 20, 2001 PAGE20F4 II. REGULAR AGENDA B. Pavers The Committee discussed concrete and brick pavers, and the differences between them. D. Maintenance Specifications Committee Member Linda Tillis handed out a list of typographical errors in the maintenance specifications. Discussion ensued in reference to the walls in Tuskawilla: Northern Way and Trotwood; Father Bluet's wall. Ms. Graham's compensation for services was also discussed. Reference was made to Board Member Tillis's motion the Special Meeting on March 6, 2001. Committee Member Lee Jensen arrived at 7:22 p.m. MOTION BY COMMITTEE MEMBER TILLIS. ,"I'D LIKE TO MAKE A MOTION TO INVALIDATE MY PREVIOUS MOTION FROM THE MARCH 6, 2001, SPECIAL MEETING, THAT WAS REGARDING KANGEE GRAHAM'S SERVICES GOING FORWARD IN THE CONTRACT." SECONDED BY VICE CHAIRMAN HILLERY. DISCUSSION. THE COMMITTEE AGREED TO THE MOTION BY CONSENSUS. MOTION CARRIED. MOTION BY COMMITTEE MEMBER KHEMLANI. "I'D LIKE TO MAKE A MOTION THAT THIS BOARD RECOMMEND THAT WE APPROPRIATE UP TO 5,000 DOLLARS FOR THE SERVICES OF KANGEE GRAHAM, UP TO THIS DATE." SECONDED BY VICE CHAIRMAN HILLERY. DISCUSSION. THE COMMITTEE AGREED TO THE MOTION BY CONSENSUS. MOTION CARRIED. MOTION BY COMMITTEE MEMBER TILLIS. "I'D LIKE TO MAKE A MOTION THAT OUR COMMITTEE RECOMMEND TO THE CITY COMMISSION THAT WE RETAIN KANGEE [GRAHAM] TO CONTINUE TO ASSIST US AND MAKE SURE THAT OUR IDEAS AND INTERESTS ARE COMMUNICATED TO THE CONTRACTOR AND THE ARCHITECT TO THE CONSTRUCTION PART OF THIS PROJECT- IN ADDITON, THAT AS WE GO INTO THE INSTALLATION PHASE OF THE PLANT MATERIALS, THAT SHE WOULD REPRESENT OUR INTEREST DURING THAT PHASE OF THE PROJECT AS WELL." SECONDED BY VICE CHAIRMAN HILLERY. DISCUSSION. ,-.... -It CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITfEE REGULAR MEETING - MARCH 20, 2001 PAGE30F4 AMENDMENT BY COMMITTEE MEMBER KHEMLANI. "I WOULD LIKE TO ADD TO LINDA'S MOTION THAT THE PAYMENT OF SERVICES FOR KANGEE [GRAHAM] DURING THAT PHASE BE ALSO APPROPRIATED IN PROPORTIONATE TO HER PAST SERVICES." DISCUSSION. MOTION FAILED FOR A LACK OF A SECOND. AMENDMENT BY BOARD MEMBER TILLIS. "I WOULD LIKE TO AMEND THE MOTION TO APPROPRIATE FUNDS UP TO 5,000 DOLLARS TO COVER THOSE SERVICES." COMMITTEE MEMBER HILLERY SECONDED. THE COMMITTEE AGREED BY CONSENSUS THAT THE AMENDMENT DID NOT CARRY. AMENDMENT DID NOT CARRY. VOTE (ON THE MAIN MOTION): WITH CONSENSUS OF THE BOARD THE MOTION WAS APPROVED. MOTION CARRIED. A. Construction Timetable Mr. Starmer advised the Members that the "notice to proceed" should be around April 1, 2001. They also spoke of the selling of the bonds. Tape 2/Side A Note: Due to technical difficulties, Tape 1 Side B failed to work properly and was replaced with Tape 2. Ms. Graham departed at 7:46 p.m. C. Easement Agreements Discussion ensued regarding the handout provided by Staff Member George Edwards; concerns of the easement at Winter Springs Boulevard; architectural drawings; and easement agreements sent to the Catholic Dioceses. E. Other Business The Committee discussed up-lighting in the median at the entrance of Tuskawilla at Winter Springs Boulevard; Committee Member Tillis representing the Committee's interests at a meeting with George Edwards and Kangee Graham; progress of obtaining an easement at Shetland Avenue; and the median at Dyson Drive Committee Members agreed by consensus to hold a Special meeting on April 3, 2001. i- "'.. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITIEE REGULAR MEETING - MARCH 20. 2001 PAGE 4 OF 4 III. FUTURE AGENDA ITEMS . Maintenance Specifications . Easement Agreements . Median of Winter Springs Boulevard . Dyson Drive Entrance . Update on the Vistawilla Drive Entrance IV. ADJOURNMENT MOTION BY COMMITTEE MEMBER K.HEMLANI. "I MOVE THAT WE ADJOURN THIS MEETING." SECONDED. THE COMMITTEE AGREED TO THE MOTION BY CONSENSUS. MOTION CARRIED. Chairman Gilmore adjourned the meeting at 8:24 p.m. NOTE: These minutes were approved at the Advisory Committee Meeting. ~ .2001 Tuscawilla Lighting and Beautification District Docs\ Word\BOARDS\Tuscawilla\alll\minutes\200 1 \mintlbdac-03200 I regularl.doc