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HomeMy WebLinkAbout2000 01 04 Tuscawilla Lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRlNGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JANUARY 4,2000 I. CALL TO ORDER Chairman Donald A. Gilmore called the Regular Meeting to order at 7:03 p.m., Tuesday, . January 4, 2000, in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Donald A. Gilmore, Chairman, present Gary Hillery, Vice Chairman, present Moti Khemlani, present George Morris, present Linda Tillis, present Also Present Mr. Kipton D. Lockcuff, P.E., Public WorkslUtility Director Ms. Kangee Graham, Landscape Management Consultant Approval of the December 7, 1999 Regular Meeting Minutes MOTION BY COMMITTEE MEMBER KHEMLANI. "I MOVE THAT WE APPROVE THE MINUTES OF DECEMBER 7TH". SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. VOTE: CHAIRMAN GILMORE: AYE VICE CHAIRMAN HILLERY: AYE COMMITTEE MEMBER KHEMLANI: AYE COMMITTEE MEMBER MORRIS: AYE COMMITTEE MEMBER TILLIS: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING AGENDA ITEMS ARE DOCUMENTED IN THE ORDER DISCUSSED. .:. .:. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE JANUARY 4, 2000 - REGULAR MEETING Page 2 of3 II. REGULAR AGENDA D. Other Business The Committee briefly discussed the upcoming City Commission Joint Workshop with the Advisory Committees and Boards. C. Update Regarding The Lawsuit Mr. Kipton D. Lockcuff, P.E., Public WorkslUtility Director, spoke to the Committee about depositions that had taken place; depositions that may take place in the future; and the Bond Validation Hearing. Discussion ensued regarding the process of the Bond Validation Hearing; Bond Anticipation Notes; what the lawsuit is alleging; the procedures of the Financial Institution; inviting the City Attorney to speak about the lawsuit at a future meeting; and a letter from the Mayor addressed to the "Citizens of Tuscawilla" regarding the project. There was further discussion about the type of pavers being installed; the drawings depicting the pavers at the Tuskawilla Road and Winter Springs Boulevard intersection; and maintenance of the pavers. Chairman Gilmore stated, "For the record, it can be stated that the design for the bricks, or pavers, at the intersection as been submitted to the County". B. Discussion Regarding The Maintenance Contract Ms. Kangee Graham, Landscape Management Consultant, spoke to the Committee about being in the process of making her Scope of Services more detailed. Ms. Graham presented the Committee with pages of the original bid package for maintenance that she had questions on. Committee Members, Mr. Lockcuff, and Ms. Graham discussed comparisons of other communities' specifications; the Contractor's role and who they report to; a Property Manager overseeing the project; the City's role in the project; contracts; dates; and utilizing one contractor for pest control and fertilization, along with a separate contractor for irrigation and maintenance. The Committee next discussed insurance limits; Workman's Compensation; standard liabilities; insurance ratings; and extra coverage. D. Other Business (Continued) Landscape lighting for the trees was briefly discussed. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE JANUARY 4, 2000 - REGULAR MEETING Page3 of 3 A. Continuing Development Of The Committee's Procedure Manual There was discussion regarding when the Committee would finalize the Procedure Manual. The consensus of the Committee was to continue developing the Procedure Manual at the next Regular Meeting. Tape I/Side B D. Other Business (Continued) The Committee discussed the orientation of the streetlights in the Wicklow Greens Subdivision; the easement agreement for the main entrance; and the Shetland Avenue entrance. III. FUTURE AGENDA ITEMS . Continuing Development Of The Committee's Procedure Manual . Streetlighting Specifications IV. ADJOURNMENT "I MAKE A MOTION WE CLOSE THE MEETING". MOTION BY VICE CHAIRPERSON HILLERY. SECONDED BY COMMITTEE MEMBER MORRIS. DISCUSSION. VOTE: CHAIRMAN GILMORE: AYE VICE CHAIRMAN HILLERY: AYE COMMITTEE MEMBER KHEMLANI: AYE COMMITTEE MEMBER MORRIS: AYE COMMITTEE MEMBER TILLIS: AYE MOTION CARRIED. Chairman Gilmore adjourned the Meeting at 8:13 p.m. Minutes respectfully submitted by: Amy R. Lovingfoss, City Clerk's Office City of Winter Springs DOCS\boards\ Tuscawilla \a1l1\minutes\2000\mintlbdac-O 1 0400.doc