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HomeMy WebLinkAbout1999 10 05 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING OCTOBER 5,1999 I. CALL TO ORDER Chairman Donald A. Gilmore called the Regular Meeting to order at 7:00 p.m., Tuesday, October 5, 1999, in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Donald A. Gilmore, Chairman, present Gary Hillery, Vice Chairman, present MotiRJrremlani,present Linda Tillis, present George Morris, present Also Present Mr. Ronald W. McLemore, City Manager, arrived at 8:04 p.m. Mr. Kipton D. Lockcuff, P.E., Public WorkslUtility Director Mr. George Edwards, P.E., LL.B., Capital Projects Coordinator Ms. Kangee Graham, Landscape Management Consultant, arrived at 7:11 p.m. Mr. Bill Starmer, President, Starmer Ranaldi Planning and Architecture, Inc. (sri) Mr. John Cathcart, President, Cathcart Contracting Company Approval of the September 21,1999 Regular Meeting Minutes Board Member George Morris noted that on page 2 of the September 21, 1999 Regular Meeting Minutes, "Greg Morris" should read "George Morris". "IF THAT'S THE ONLY PROBLEM, I MOVE THAT THEY BE APPROVED". MOTION BY BOARD MEMBER MORRIS. SECONDED BY BOARD MEMBER TILLIS. DISCUSSION. VOTE: GARY HILLERY: AYE; MOTI KHEMLANI: AYE; LINDA TILLIS: AYE; GEORGE MORRIS: AYE; DONALD GILMORE: AYE. MOTION CARRIED. .:. .:. AGENDA CHANGE: THE FOLLOWING AGENDA ITEMS ARE DOCUMENTED IN THE ORDER DISCUSSED. .:..:. CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - OCTOBER 5, 1999 Page 2 of3 II. REGULAR AGENDA Mr. John Cathcart, President, Cathcart Contracting Company (the General Contractor for the Tuscawilla Lighting and Beautification District project) was introduced to the Board, along with Mr. George Edwards, P.E., LL.B., (the City's Capital Projects Coordinator). There was discussion as to the role of the Capital Projects Coordinator in the project. Dan and Mary Wiley, 1627 Tiverton Street, Winter Springs, Florida: explained that they were new to the area and had come to the meeting as an interested party. Ms. Kangee Graham, Landscape Management Consultant, arrived at 7:11 p.m. D. Discussion Of The Construction Schedule Mr. Bill Starmer, President, Starmer Ranaldi Planning and Architecture, Inc. (sri), spoke to the Board about his concerns regarding the construction schedule. Discussion ensued regarding pump manufacturers; specifications for the fountain pumps; performance specifications; contractor qualifications; and the length of time of the construction schedule. The Board, Mr. Cathcart, and Mr. Starmer discussed completing construction; penalties for not completing construction within three hundred and sixty- five (365) days; "liquidated damages"; contractual obligations; Cathcart being financially motivated to complete construction in a timely manner; the Board's concern about vacating sites and leaving the sites in an unsafe condition; punchwork; and the sequence of construction. There was continued discussion regarding salvage rights; the subcontractor for the fountains; lead times; how the lawsuit that was filed will affect the start of construction; easement agreements; and "communication channels". B. Easement Agreements Discussion ensued regarding the Shetland Avenue entranceway; the Property Owners that live at this entranceway; the use of the bridle path; legalities in reference to the bridle path; how the City has responded to the Property Owners; and vacating easements. Tape 1/Side B Mr. Ronald W McLemore, City Manager, arrived at 8:04 p.m. There was much discussion regarding how the Board can address the issue of the signage not blocking the bridle path; the rights of the Property Owners that own portions of the bridle path; deed restrictions; opposition; redesigning the entranceway; and the City's role in the matter. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - OCTOBER 5, 1999 Page 3 of3 Ms. Graham reported on the status of the Trotwood Boulevard; Tuscora Drive; and Vistawilla Drive entranceways. There was brief discussion regarding the front entrance. A. Update On Streetlighting Board Member Linda Tillis informed the Board that Florida Power Corporation (FPC) has submitted design plans for the streetlighting; and that she was continuing to work on the plans regarding the placement of the streetlights. The Board discussed the plans; and staking the exact locations of the streetlights. C. Procedure Manual The Board was in agreement to discuss this Agenda Item at the next meeting. E. Update From Ms. Kangee Graham, Landscape Management Consultant Ms. Graham said that she had submitted a bill to Mr. Lockcuff; and Chairman Gilmore and Mr. Lockcuff discussed meeting regarding this issue. III. FUTURE AGENDA ITEMS . Update On Streetlighting . Update On Easement Agreements . Procedure Manual . Discussion Of The Construction Schedule Prior to adjournment, Board Member Moti Khemlani passed out copies of draft by-laws for the Tuscawilla Lighting and Beautification District Advisory Committee. Brief discussion. IV. ADJOURNMENT MOTION BY BOARD MEMBER MORRIS. "I MOVE WE ADJOURN, SIR". SECONDED BY BOARD MEMBER KHEMLANI. THE BOARD AGREED TO THE MOTION BY CONSENSUS. CHAIRMAN GILMORE ADJOURNED THE MEETING. Minutes respectfully submitted by: Amy R. Lovingfoss, Interim Assistant City Clerk City of Winter Springs DOCS\Ar1\Boards\t1bdac\minutes\ 1999\mintlbdac-1 00599 .doc