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HomeMy WebLinkAbout1999 09 07 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING SEPTEMBER 7, 1999 I. CALL TO ORDER Chairman Donald A. Gilmore called the meeting to order at 7:14 p.m., Tuesday, September 7, 1999, in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Donald A. Gilmore, Chairman, present Gary Hillery, Vice Chairman, present Moti Khemlani, present Linda Tillis, present George Morris, absent Also Present Mr. Kipton D. Lockcuff, P.E., Director, Public WorkslUtility Department Ms. Kangee Graham, Landscape Management Consultant Approval of the August 17, 1999 Regular Meeting Minutes There was brief discussion regarding the above mentioned minutes; what transpired at the August 17, 1999 Regular Meeting, for those Board Member who were not present; and whether Board Members can vote on Minutes if they were not present for the Meeting. MOTION BY BOARD MEMBER LINDA TILLIS: "I'LL MOVE THAT WE APPROVE THE MINUTES OF AUGUST 17TH". SECONDED BY BOARD MEMBER MOTI KHEMLANI. DISCUSSION. VOTE: DONALD GILMORE: AYE; GARY HILLERY: AYE; MOTI KHEMLANI: AYE; LINDA TILLIS: AYE. MOTION CARRIED. AGENDA CHANGE: THE FOLLOWING AGENDA ITEMS ARE DOCUMENTED IN THE ORDER DISCUSSED. II. REGULAR AGENDA A. Update of Signage Easement Agreements Board Member Khemlani thanked Ms. Kangee Graham, Landscape Management Consultant, for her efforts and "fantastic impression" she made regarding the bridle path at the Shetland Avenue entranceway. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULARMEETING-SEPTEMBER 7,1999 Page 2 of 4 Discussion ensued regarding the Shetland Avenue entranceway; the bridle path; the concerns of the Property Owners in the area; possibly moving the signage north; vacating the bridle path; the nature trail; landscaping; conflicting easements; Homeowners in the area with horses; and that easements were still needed from the Property Owners. Ms. Graham informed the Board that one of the Property Owners at the Trotwood Boulevard entranceway has turned in a survey. The Board discussed the age of the survey; and if a current survey would be required. Regarding the easement at the front entranceway, Mr. Kipton D. Lockcuff, P.E., Director, Public WorkslUtility Department, said that the easement needs to be put in the City's name. There was discussion about a draft easement agreement; language of the easement; and maintenance. The Vistawilla Drive entranceway easements were next discussed, along with the completed wall at the entranceway; and clearance for Florida Power Corporation. The Board briefly discussed the easement for the Tuscora Drive entranceway; and maintenance. Commissioner Michael S. Blake arrived during the above conversation. Discussion ensued regarding the entranceway at Seneca Boulevard, including: annexation of a Property Owner near the entranceway; maintenance; placement of the signage; and other Property Owners near the entranceway. C. Discussion Of Streetlighting The Board next discussed installing electrical outlets on the streetlight poles; Florida Power Corporation's procedures for installing the outlets; "retro-fit kits" for the streetlight poles; if the City can install the outlets; and this year's Holiday decorations. Board Member Tillis and Ms. Graham reviewed their discussion with Florida Power Corporation, regarding the electrical outlets, for those Board Members who were not present at the last meeting; and spoke about further discussions with the Florida Power Corporation in reference to installing the streetlighting on Winter Springs Boulevard. Board Member Tillis and Ms. Graham also informed the Board that Florida Power Corporation had said that they would have the final design for the streetlighting to the City by September 17, 1999. There was discussion about a proposal from Florida Power Corporation; the Board's decision to not recommend double fixture streetlight poles; and the Flagler style fixture. CITY OF WIN1ER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMI'ITEE REGULAR MEETING- SEPTEMBER 7,1999 Page 3 of 4 B. Discussion Of Maintenance Discussion ensued in reference to the bid for maintenance~ how Ms. Graham will be involved~ when the maintenance will be turned over to the Tuscawilla Lighting and Beautification District~ who would monitor the contract for the plants~ irrigation~ and plant warranties. F. Other Business The Board discussed the construction schedule~ when the contract for construction would be awarded~ and equipment that can be salvaged. D. Presentation Of Handbook From The City Clerk's Office Ms. Amy R. Lovingfoss, Interim Assistant City Clerk, presented the Board with a "Handbook for New Board Members" and explained the content of the handbook. There was discussion regarding attendance~ and a revised regular meeting schedule for the Board. Tape IISide B MOTION BY CHAIRMAN GILMORE TO CHANGE THE BOARD'S REGULAR MEETING SCHEDULE TO THE FIRST AND THIRD TUESDAYS OF EVERY MONTH, THROUGH THE DURATION OF CONSTRUCTION. SECONDED BY BOARD MEMBER KHEMLANI. DISCUSSION. VOTE: DONALD GILMORE: AYE; GARY HILLERY: AYE; MOTI KHEMLANI: AYE; LINDA TILLIS: AYE. MOTION CARRIED. There was further discussion In reference to creating by-laws for the Board~ and elections. Mr. Lockcuff informed the Board that the City Commission would be hearing an Agenda Item on Monday, September 13, 1999 regarding the final amended resolution, updating the tax roll. Discussion ensued regarding assessment prepayment amounts~ ERUs~ financing for the bond issue~ interest rates~ tax rates~ and market increases. Mr. Lockcuff showed the Board the updated tax roll~ and discussed commercial properties and how the ERUs were determined. E. Election Of Officers This Agenda Item was postponed to the September 21, 1999 Regular Meeting. CITY OF WINTER SPRINGS MINUfES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICI' ADVISORY COMMITTEE REGULAR .MEETING - SEPTEMBER 7, 1999 Page 4 of 4 III. FUTURE AGENDA ITEMS · Update On Streetlighting . Discussion Of The Construction Schedule · Discussion Of Maintenance . Update On Easement Agreements . Discussion Of Creating By-laws . Election Of Officers IV. ADJOURNMENT MOTION BY BOARD MEMBER KHEMLANI: "I MOVE THAT WE ADJOURN". SECONDED BY BOARD MEMBER TILLIS. WITH CONSENSUS OF THE BOARD, THE MEETING WAS ADJOURNED AT 8:46 P.M. Minutes respectfully submitted by: Amy R. Lovingfoss. Interim Assistant City Clerk City of Winter Springs Note: Due to technical difficulties, portions of the meeting were not recorded DOCS\Ar1\Boards\ TLBDAC\MINUfES\ I 999\rnintlbdac-090799.doc