Loading...
HomeMy WebLinkAbout1999 08 17 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AUGUST 17, 1999 I. CALL TO ORDER Chairman Donald A. Gilmore called the meeting to order at 7:01 p.m., Tuesday, August 17, 1999, in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Donald A. Gilmore, Chairman, present Gary Hillery, Vice Chairman, absent Moti Khemlani, absent Linda Tillis, present George Morris, present Also Present Mr. Kipton D. Lockcuff, P.E., Director, Public WorkslUtility Department Ms. Kangee Graham, Landscape Management Consultant Approval of the August 3, 1999 Regular Meeting Minutes Board Member George Morris raised questions about the first paragraph on page 2 of the August 3, 1999 Regular Meeting Minutes, which references corrections to the July 13, 1999 Regular Meeting Minutes regarding No Parking Signs and an Easement Agreement between the Tuscawilla Homeowners Association (THOA) and the City. Board Member Morris stated, "My thought was that, instead of George Morris giving an easement or telling them we're gonna give the easement, I recall saying that the City should ask the THOA for the easement". Board Member Morris also raised a question about paragraph 5 on page 3 of the August 3, 1999 Regular Meeting Minutes, which includes the sentence, "The Board reviewed this document and discussed the annual assessment costs for multi-family residential units and assessment costs for commercial units". Board Member Morris stated, "I don't recall discussing that". The Board briefly discussed whether the above mentioned sentence was part of a discussion or was a statement that was made. "I MOVE THAT WE APPROVE THE MINUTES OF AUGUST 3RD AS CLARIFIED AND CORRECTED REGARDING THE JULY 13TH MEETING MINUTES". MOTION BY BOARD MEMBER LINDA TILLIS. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULARMEETING-AUGUST 17, 1999 Page 2 of 4 Board Member Tillis clarified what changes were to be made by saying, "On page 2 of 4, just in reading through the minutes, that it wasn't real clear that the second sentence was regarding easements as opposed to the No Parking signs. And regarding that the City should request an easement, 1 think that was the final statement on the matter, but those two items that were mentioned here were discussed". Discussion. Board Member Tillis further added, "Reviewing the discussion of the assessment costs, 1 think that's accurate. We did discuss that". Chairman Gilmore stated, "I believe it to be accurate also. It was a minimal discussion, but it was brought up. 1 would say 'Brief Discussion "'. SECONDED BY CHAIRMAN GILMORE. DISCUSSION. VOTE: DONALD GILMORE: AYE; LINDA TILLIS: AYE; GEORGE MORRIS: AYE. MOTION CARRIED. II. REGULAR AGENDA A. Signage Easement Agreements Ms. Kangee Graham, Landscape Management Consultant, told the Board that discussions were continuing between her and a Property Owner at Trotwood Boulevard. Ms. Graham also spoke of concerns from Property Owners at Shetland Avenue in reference to vacating the bridle path. The Board and Mr. Kipton D. Lockcuff, P.E., Director, Public WorkslUtility Department, discussed issues surrounding this entranceway, including: vacating the bridle path; keeping the bridle path open but smaller; the opinions of surrounding Property Owners; the County's plans for the intersection; the deed restrictions for the Tuscawilla Planned Unit Development; the new development being built next to the intersection; the safety of children walking to school; and possibly moving the signage further north to eliminate problems. Board Member Morris stated that he would provide the Board with a copy of the deed restrictions. The Board continued discussion about the Shetland Avenue entrance, specifically, traffic visibility; the number of Property Owners in the area who own horses; vacating a portion of the bridle path; and vacating the entire bridle path. Ms. Graham informed the Board that negotiations were still in progress with The Reserve at Tuscawilla. B. Discussion Of Maintenance Mr. Lockcuff was asked when the Tuscawilla Lighting and Beautification would assume responsibility for the maintenance. Mr. Lockcuff replied that the issue would be discussed when a schedule was received from the Contractor, which would depend on which phases of the project the Board decides should be completed first. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-AUGUST 17, 1999 Page 3 of4 The Board discussed construction of the medians; warranty requirements for the plants; maintenance bids; and having a Contractor for mowing and a separate Contractor for fertilization and pest control. C. Proposal From Ms. Kangee Graham, Landscape Management Consultant Ms. Graham presented the Board with copies of a Statement of Services (Proposal). The Board reviewed this document and discussed the responsibilities of Ms. Graham. The Board was concerned that the proposed 6 (six) hours a week would be "inadequate" for the services Ms. Graham would be performing. Mr. Lockcuff told the Board that he would bring the Board more information regarding this issue. D. Discussion Of The Future Of The Board The Board discussed how often they want to hold their meetings. Tape I/Side B The Board was in consensus to meet every two weeks, as opposed to every week. The Board also agreed by consensus to meet again on September 7, 1999; and that the new schedule would begin after the September 7, 1999 Regular Meeting. E. Other Business Mr. Lockcuff informed the Board of a correction to the final Resolutions approving the Tuscawilla Lighting and Beautification District due to recertifying the accuracy of the tax rolls. Mr. Lockcuff was asked questions regarding how many ERD's are assigned to duplex homes; if the estimated $110.00 annual assessment price will remain the same; and details about how the City arrived at the figure of $11 0.00. Ms. Graham and Board Member Tillis told the Board of their discussions with Florida Power Corporation regarding the streetlighting. Discussion ensued regarding the lighting being installed in "subprojects"; whether the Board wants the lighting installed east to west, west to east, or middle to ends; how large of a section of lights should be installed at one time; the schedule that Florida Power Corporation wishes to utilize; and attaining a proposal from Florida Power Corporation. Ms. Graham also spoke to the Board about the possibility of installing electrical outlets on the streetlight poles. The Board next discussed not installing "double" streetlights; changing the Regular Meeting schedule to every two weeks; and easements. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 17, 1999 Page 4 of 4 III. FUTURE AGENDA ITEMS · Discussion Of Streetlighting · Update Of Signage Easements Agreements · Discussion Of Maintenance · Presentation Of Handbook From the City Clerk's Office · Election Of Officers IV. ADJOURNMENT "I MOVE WE ADJOURN". MOTION BY BOARD MEMBER MORRIS. SECONDED BY BOARD MEMBER TILLIS. WITH CONSENSUS OF THE BOARD, THE MEETING WAS ADJOURNED AT 8:35 P.M. Minutes respectfully submitted by: Amy R. Lovingfoss, Interim Assistant City Clerk City of Winter Springs DOCS\Arl\Boards\TLBDAC\MINUTES\1999\mintlbdac-081 799.doc