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HomeMy WebLinkAbout1999 08 03 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AUGUST 3,1999 I. CALL TO ORDER Chairman Donald A. Gilmore called the meeting to order at 7:01 p.m., Tuesday, August 3, 1999, in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Donald A. Gilmore, Chairman, present Gary Hillery, Vice Chairman, present Moti Khemlani, absent Linda Tillis, present George Morris, present Also Present Mr. Ronald W. McLemore, City Manager Mr. Kipton D. Lockcuff, P.E., Director, Public WorkslUtility Department Ms. Kangee Graham, Landscape Management Consultant Mr. Bill Starmer, President, Starmer Ranaldi Planning and Architecture, Inc. (sri) Ms. Judy IsDn and Mr. Michael IsDn, 1109 Black Acre Court South, Winter Springs, Florida: live in the unincorporated area of Tuscawilla and stated that they were present to see what needed to be done to be included in the Assessment District. Mr. Kipton D. Lockcuff, P.E., Director, Public WorkslUtility Department, and Mr. Ronald W. McLemore, City Manager, spoke to them about the County's process to be included. Approval of the July 6, 1999 Regular Meeting Minutes "I MOVE THAT WE APPROVE THE MINUTES OF JULY 6TH". MOTION BY BOARD MEMBER LINDA TILLIS. SECONDED BY VICE CHAIRMAN GARY HILLERY. The Board momentarily delayed the vote so that Board Member George Morris could review the minutes. DISCUSSION. VOTE: DONALD GILMORE: AYE; GARY HILLERY: AYE; LINDA TILLIS: AYE; GEORGE MORRIS: AYE. MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 3, 1999 Page 2 of 4 Approval of the July 13, 1999 Regular Meeting Minutes A question was raised in reference to removing No Parking signs. Board Member Morris suggested that, on page 2, instead of the sentence "Let the record show that George Morris and his organization will provide...", the sentence should read "The Tuscawilla Homeowners Association will provide.. .". The Board was in agreement. "I MAKE A MOTION WE APPROVE THEM". MOTION BY VICE CHAIRMAN HILLERY TO APPROVE THE MINUTES OF JULY 13, 1999. SECONDED BY BOARD MEMBER TILLIS. DISCUSSION. VOTE: DONALD GILMORE: AYE; GARY HILLERY: AYE; LINDA TILLIS: AYE; GEORGE MORRIS: AYE. MOTION CARRIED. AGENDA CHANGE: THE FOLLOWING AGENDA ITEMS ARE DOCUMENTED IN THE ORDER DISCUSSED. II. REGULAR AGENDA A. Discussion of the August 9, 1999, Tuscawilla Lighting and Beautification District Public Hearing The Board discussed which Board Members would be speaking and what would be discussed, such as: how often the Board has met; the necessity of the Assessment District; the infrastructure of the medians; the maintenance of the main entrance; the number of people in support of the project; and the number of homes that do not have a mandatory Homeowners Association. B. Other Business Mr. Lee Jensen, 134 Nandina Terrace, Winter Springs, Florida, President, Howell Creek Reserve Homeowners Association: and Mr. Bill Starmer, President, Starmer Ranaldi Planning and Architecture, Inc., spoke to the Board about the wall off of Vistawilla Drive. They explained that the Contractor for Kash N'Karry has already started construction of the wall; and that the correct brick design and price was being coordinated. The Board discussed using the Contractor for Kash N'Karry as opposed to the District's Contractor (should the District receive final approval). The Board was in agreement to utilize Kash N'Karry's Contractor. There was further discussion regarding maintenance of the wall; the height of the wall; and making sure the brick and grout match. Mr. Lockcuffpassed out a draft of the August 9, 1999 City Commission Regular Meeting Agenda Item regarding approval of the Tuscawilla Lighting and Beautification District bid for construction. The Board discussed the City's process for determining if a low CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 3, 1999 Page 3 0[4 bidder is "qualified"; secondary contractors; and the designs for the entrances off of Dyson Drive. Mr. Lockcuff then passed out a draft of the August 9, 1999 City Commission Regular Meeting Agenda Item regarding construction administration services for Starmer Ranaldi Planning and Architecture Inc. Mr. Starmer explained what services the costs cover. There was continued discussion about qualifying subcontractors; the construction bid; and the fact that there are two (2) Resolutions to approve the Assessment District. The Board discussed maintenance costs; if there will be enough money for adequate maintenance; if cleaning procedures will be safe for the environment; and Ms. Kangee Graham, Landscape Management Consultant, spoke of overseeing "landscape issues". The Board was in agreement to continue utilizing the services of Ms. Graham and that Ms. Graham would submit another proposal. Several Board Members were concerned about the "transition of maintenance". There was brief discussion as to the time frame that the maintenance will become the responsibility of the District. Tape I1Side B The Board was given copies of a proposed budget for the Tuscawilla Lighting and Beautification District by Mr. Lockcuff. The Board reviewed this document and discussed the annual assessment costs for multi-family residential units and assessment costs for commercial units. Ms. Graham briefly updated the Board on discussions with Property Owners at entrance locations. Ms. Graham explained that she is still working with a Property Owner about the Shetland Avenue entrance; and that she met with a Church regarding the Trotwood Boulevard entrance and they approved of the plans. She also said that this Church offered to pay the difference of extending the wall. Chairman Gilmore recognized Ms. Graham and expressed appreciation "For all she has done". The Board then briefly discussed when to hold their next meeting. It was the consensus of the Board to meet on August 17, 1999. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 3, 1999 Page 4 of 4 III. FUTURE AGENDA ITEMS · Update of Signage Easement Agreements · Discussion of Maintenance · Proposal from Ms. Kangee Graham, Landscape Management Consultant · Discussion of the Future of the Board IV. ADJOURNMENT MOTION WAS MADE BY BOARD MEMBER GEORGE MORRIS TO ADJOURN THE MEETING. SECONDED. WITH CONSENSUS OF THE BOARD, THE MEETING WAS ADJOURNED AT 8:33 P.M. Minutes respectfully submitted by: Amy R. Lovingfoss, Interim Assistant City Clerk City of Winter Springs DOCS\Arl\Boards\ TLBDAC\MINUTES\ 1999\mintlbdac-0803 99 .doc