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Home My WebLink About1999 06 22 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE JUNE 22, 1999-REGULAR MEETING I. CALL TO ORDER The meeting was called to order at 7:09 p.m., Tuesday, June 22, 1999, by Chairman Donald A. Gilmore in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708) Roll Call Donald A. Gilmore, Chairman, present Gary Hillery, Vice Chairman, absent Moti Khemlani, present Linda Tillis, present George Morris, present Also Present Kangee Graham, Landscape Management Consultant Bill Starmer, President, Starmer Ranaldi Planning and Architecture, Inc. (sri), Approval of the May 4, 1999 Regular Meeting Minutes (Tabled from the May 18, 1999 Regular Meeting and Tabled from the June 8,1999 Regular Meeting) Several Board Members briefly discussed the minutes and a letter from Mr. Ronald W. McLemore, City Manager. "I MOVE THAT WE APPROVE THE MINUTES OF MAY 4TH, IN REGARDS TO THE RESPONSE MADE BY MR. RON MCLEMORE OF THE QUESTION RAISED BY MEMBER GEORGE MORRIS". MOTION BY BOARD MEMBER MOTI KHEMLANI. SECONDED BY BOARD MEMBER LINDA TILLIS. VOTE: DONALD A. GILMORE: AYE; LINDA TILLIS: AYE; MOTI KHEMLANI: AYE; GEORGE MORRIS: AYE. MOTION CARRIED. Approval of the June 8, 1999 Regular Meeting Minutes A typographical error was pointed out on page 3 of the above minutes. In paragraph 7, the first line reads, "The was discussion. .." and should read, "There was discussion. . .". There was brief discussion about verbatim minutes and what steps, if any, were taken if a portion of the tape is "unintelligible". CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMllTEE REGULAR MEETING - JUNE 22, 1999 Page 2 of 5 MOTION FOR APPROVAL BY BOARD MEMBER TILLIS. SECONDED BY BOARD MEMBER KHEMLANI. DISCUSSION. VOTE: DONALD A. GILMORE: AYE; LINDA TILLIS: AYE; MOTI KHEMLANI: AYE; GEORGE MORRIS: AYE. MOTION CARRIED. II. REGULAR AGENDA A. Discussion with Mr. Bill Starmer, President, Starmer Ranaldi Planning and Architecture, Inc. (sri), Regarding Status of the Bidding Process Mr. Stanner presented the Board with copies of a letter he sent to Manager McLemore regarding the bid opening. After a review of the low bidder and a check of the company's qualifications, Starmer Ranaldi Planning and Architecture recommended that Cathcart Contracting Company be awarded the bid. The Board and Mr. Starmer discussed such issues as the base bid being lower than Starmer Ranaldi Planning and Architecture's estimated budget; the bid process; the bid alternates; potential pavers on Seneca Boulevard; and the process for bidding the proposed pavers and the intersection of Tuskawilla Road and Winter Springs Boulevard. There was also discussion about Cathcart Contracting Company and their subcontractors; and how subcontractors qualify in the bidding process. B. Other Business The Board next discussed the Bid Alternates. Alternate One is for a minor entry design at Dyson Drive; Alternate Two is for a minor entry design at Howell Creek Drive; Alternate Three is for a minor entry design at Deer Run; Alternate Four is for one hundred (100) feet of brick wall on Vistawilla Drive; and Alternate Five is for two hundred (200) feet of brick wall along Tuskawilla Road on either side of Trotwood Boulevard. Mr. Starmer advised the Board of his recommendations and discussed the Critical Events Schedule. The Board discussed, in depth, Alternates One, Two and Three; specifically, the issue of offending the Seminole County Property Owners that are within the Tuscawilla PUD. Tape IISide B MOTION BY BOARD MEMBER TILLIS: "I'D MOVE THAT WE WOULD RECOMMEND AWARDING TO CATHCART THE BASE BID PLUS ALTERNATES FOUR AND FIVE, AND NOT THE THREE MINOR ENTRY ALTERNATES ONE, TWO AND THREE". CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JUNE 22,1999 Pagd of 5 There was discussion regarding the "wording" of the above Motion, and if Alternates Four and Five should be included, as the Board had not yet discussed them. MOTION WAS WITHDRAWN BY BOARD MEMBER TILLIS. MOTION BY BOARD MEMBER TILLIS: "I WOULD MOVE THAT WHEN WE GO TO MAKE OUR RECOMMENDATION ON AWARDING THIS CONTRACT THAT WE NOT INCLUDE ALTERNATES ONE, TWO AND THREE". SECONDED BY BOARD MEMBER GEORGE MORRIS. DISCUSSION. VOTE: DONALD A. GILMORE: NAY; LINDA TILLIS: AYE; MOTI KHEMLANI: AYE; GEORGE MORRIS: AYE. MOTION CARRIED. MOTION BY BOARD MEMBER KHEMLANI: "I MOVE THAT THE REMOV AL OF ONE, TWO AND THREE OPTIONS FROM THE ALTERNATES, THE MONEY NOT SPENT, BE DEDICATED TO THE POT". BOARD MEMBER KHEMLANI WITHDREW HIS MOTION. The Board next discussed Alternate 5. Several Board Members were concerned with the safety of the children at the intersection of Trotwood Boulevard and Tuskawilla Road and there was discussion pertaining to this; and to the length of the wall. "I MOVE THAT WE ACCEPT THE TROTWOOD ALTERNATE, AS SPECIFIED IN THE SPECS". MOTION BY BOARD MEMBER KHEMLANI. SECONDED BY BOARD MEMBER TILLIS. DISCUSSION. VOTE: DONALD A. GILMORE: AYE; LINDA TILLIS: AYE; MOTI KHEMLANI: AYE; GEORGE MORRIS: AYE. MOTION CARRIED. The Board briefly discussed what the Developer of Howell Creek Reserve and Eagles Watch had proposed in regards to the wall. MOTION BY BOARD MEMBER KHEMLANI: "I MOVE THAT WE APPROVE THE ALTERNATE FOUR AS SPECIFIED IN THE SPECS". SECONDED BY BOARD MEMBER TILLIS. DISCUSSION. VOTE: DONALD A. GILMORE: AYE; LINDA TILLIS: AYE; MOTI KHEMLANI: AYE; GEORGE MORRIS: AYE. MOTION CARRIED. Discussion took place regarding the pavers at the intersection of Tuskawilla Road and Winter Springs Boulevard. Mr. Starmer informed the Board that he and Mr. Lockcuff are working with the County to have the pavers added to their bid for the road widening as an addendum. There was much discussion of the possibility of pavers being added to the west side of Winter Springs Boulevard, and on the Oak Forest side of Tuskawilla Road. The Board also discussed meeting with the Oak Forest Beautification Advisory Committee, once it is established, to discuss the issue of pavers. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JUNE 22, J 999 Page 4 of 5 "I MOVE THAT WE PROPOSE TO THE COMMISSION ACCEPTANCE OF THE BASE BID FROM CATHCART". MOTION BY CHAIRMAN GILMORE. SECONDED BY BOARD MEMBER KHEMLANI. DISCUSSION. VOTE: DONALD A. GILMORE: AYE; LINDA TILLIS: AYE; MOTI KHEMLANI: AYE; GEORGE MORRIS: AYE. MOTION CARRIED. There was further discussion about the possibility of adding pavers to the Oak Forest side of Winter Springs Boulevard. The Board agreed that this issue will be "handled in further discussions". The Board briefly discussed the presentation of the final report to the City Commission scheduled for June 28, 1999. Chairman Gilmore said that he will be presenting the sections ofthe final report that Vice Chairman Hillery originally was going to present. Mr. Starmer was asked about the schedule for completion of the improvements. Mr. Starmer answered by saying that the bid specified that the contractor has 365 days to complete construction; however, the work may be done earlier. MOTION BY BOARD MEMBER KHEMLANI: "I MOVE THAT WE RECOMMEND TO THE CITY COUNCIL THAT THE ALTERNATES ONE, TWO AND THREE, IN THE BASE BID, BE INCLUDED IN THE BOND-". CHAIRMAN GILMORE INTERJECTED: "THE FUNDING FOR, BUT NOT NECESSARILY THE CONSTRUCTION ACTIVITY". BOARD MEMBER KHEMLANI REPEATED WHAT CHAIRMAN GILMORE SUGGESTED, TO BE INCLUDED IN THE MOTION. DISCUSSION. SECONDED BY CHAIRMAN GILMORE. VOTE: DONALD A. GILMORE: AYE; LINDA TILLIS: AYE; MOTI KHEMLANI: AYE; GEORGE MORRIS: AYE. MOTION CARRIED. Prior to the adjournment of the meeting, Mr. Starmer informed the Board that he had not yet obtained a response from the engineer regarding the electrical analysis from Board Member Morris. II. FUTURE AGENDA ITEMS · Discussion ofthe presentation of the final report to the City Commission presented on June 28, 1999 CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JUNE 22, 1999 PageS of 5 III. ADJOURNMENT MOTION WAS MADE BY BOARD MEMBER KHEMLANI TO ADJOURN THE MEETING. SECONDED BY BOARD MEMBER TILLIS. WITH CONSENSUS OF THE BOARD, THE MEETING WAS ADJOURNED AT 9:00 P.M. Minutes respectfully submitted by: Amy Lovingfoss, Interim Assistant City Clerk City of Winter Springs DOCS\Arl\Boards\ TLBDAC\MINUTES\I 999\mintlbdac-062299 .doc