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HomeMy WebLinkAbout1999 05 11 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING MAY 11, 1999 I. CALL TO ORDER The meeting was called to order at 7:15 p.m., Tuesday, May 11, 1999, by Chairman Donald A. Gilmore in the East Training Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708) Roll Call Donald A. Gilmore, Chairman, present Gary Hillery, Vice Chairman, present Moti Khemlani, present Linda Tillis, present George Morris, present Also Present Ronald W. McLemore, City Manager Kipton D. Lockcuff, P.E., Director, Public WorkslUtility Department Kangee Graham, Landscape Management Consultant Approval of the April 27, 1999 Regular Meeting Minutes MOTION FOR APPROVAL BY BOARD MEMBER MOTI KHEMLANI. SECONDED BY VICE CHAIRMAN GARY HILLERY. DISCUSSION. VOTE: DONALD A. GILMORE: AYE; GARY HILLERY: AYE; LINDA TILLIS: AYE; MOTI KHEMLANI: AYE; GEORGE MORRIS: AYE. MOTION CARRIED. II. REGULAR AGENDA A. Discussion of Street Lighting Costs Ronald W. McLemore, City Manager, informed the Board that several Representatives from Florida Power Corporation were present to speak to the Board about the street lighting costs and discuss any concerns the Board had. Manager McLemore mentioned that the two main issues, or concerns, were the level of service that Florida Power Corporation provides; and if the numbers generated by City Staff were similar to the numbers presented by Florida Power Corporation. He also told the Board that the Staff's numbers reflect "if not totally, substantially" the costs that Florida Power Corporation has indicated. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-MAY 11, 1999 Page 2 of4 Manager McLemore gave the Board a letter from Florida Power Corporation regarding the street lighting costs and introduced the following Representatives: · Mr. Scott Barbato, Financial and Planning Analyst, Energy Delivery Financial Management · Mr. R. B. Matthews, Distribution Engineering Supervisor, Jamestown Engineering and Operations · Mr. Steve Tucker, Energy Distribution Manager, Central Florida Region, Jamestown Engineering and Operations Center · Mr. Jaime Seda, Engineer Representative, Jamestown Operations Center · Mr. Gavin P. Curley, Project Manager, Product Delivery The Board asked the Florida Power Representatives about the life expectancy of the poles and fixtures. The Representatives answered that it should be around twenty (20) years due to concrete poles versus the fiberglass; and the new Holophane fixtures. There was much discussion on this issue. Further discussion took place regarding the rates of Florida Power Corporation; rates that are set by the Public Service Commission; the cost recovery system of Florida Power Corporation; and reserve funds. The Board spoke to the Florida Power Corporation Representatives about their concerns with the company's service and problems that have occurred in the past. The Representatives replied to the Board that they have recognized their problems and are "making a commitment" to provide better service. The Board discussed their concerns about the subcontractors that Florida Power Corporation works with. Tape 1/Side B There was additional discussion about using Florida Power Corporation's services versus the Tuscawilla Lighting and Beautification District owning the street lighting. The Board also discussed their concerns with unknown variables; initial costs; warranties; and operations and maintenance costs. The Board next discussed the bond issues and the bidding process, at length. Manager McLemore explained the process Florida Power Corporation uses to recover their costs and handle the costs of maintenance and replacement. Tape 2/Side A The Board calculated numbers pertaining to the annual costs of the street lights and calculated the net present value. They determined that owning the street . lighting would save the property owners around $1,700.00 a year. Chairman Gilmore asked the Board to CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-MAY 11, 1999 Page3 of 4 evaluate if the savings were worth the risk considering the unknown variables that could be involved. Manager McLemore spoke to the Board about the City's role in becoming involved in the "utility business" and said that it was "Best to outsource this project to someone whose business is to do this". MOTION BY BOARD MEMBER LINDA TILLIS: "I MOVE THAT BASED ON THE FINANCIAL NUMBERS WE HAVE COLLABORATED ON TONIGHT, AND THE DISCUSSIONS WE HAVE HAD ON SERVICES AND RESPONSIBILITIES, THAT WE RECOMMEND TO THE CITY COMMISSION THAT WE NOT PUT THIS UP FOR BID AND THAT WE GO WITH A LEASED SYSTEM FROM FLORIDA POWER, AS WE ORIGINALLY PUT IN OUR BUDGET REPORT". SECONDED BY CHAIRMAN GILMORE. CHAIRMAN GILMORE ADDED, "WE HAVE A MOTION THAT WE LEASE THE LIGHTING FIXTURES, THE WASHINGTON POLE AND THE FLAGLER FIXTURE, FROM FLORIDA POWER". DISCUSSION. There was much discussion and concern from several Board Members over not putting the street lighting project out to bid and letting the public know that they "explored all of the options". VOTE: DONALD A. GILMORE: AYE; GARY HILLERY: AYE; LINDA TILLIS: AYE; MOTI KHEMLANI: AYE; GEORGE MORRIS: NAY. MOTION CARRIED. The Board continued discussing the above Motion and asked if there could be an additional contract with Florida Power Corporation that addresses the concerns of the Board. The Board commended Board Member George Morris for his hard work in compiling the street lighting information for the Board and helping the Board to understand the costs. There was brief discussion of street signage. An example was given of another community that had their street signs "in-line" on the pole, and how that particular configuration made it difficult to identify the signs. The Board thanked the Representatives of Florida Power Corporation for discussing the issues with them and the Representatives assured the Board, once again, of their commitment to provide improved service. B. Discussion with Mr. Bill Starmer, President, Starmer Ranaldi Planning and Architecture, Inc. (sri), Regarding the Entrance Designs This Agenda Item was not discussed. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICA nON DISTRICT ADVISORY COMMITTEE REGULAR MEETING-MAY II, 1999 Page 4 of4 III. FUTURE AGENDA ITEMS · Discussion with Mr. Bill Starmer, President, Starmer Ranaldi Planning and Architecture, Inc. (sri), Regarding the Entrance Designs IV. ADJOURNMENT MOTION WAS MADE BY VICE CHAIRMAN HILLERY TO ADJOURN THE MEETING. SECONDED BY BOARD MEMBER TILLIS. WITH CONSENSUS OF THE BOARD, THE MEETING WAS ADJOURNED AT 10:10 P.M. Minutes respectfully submitted by: Amy Lovingfoss, Clerk City of Winter Springs DOCSlboards/tuscawillalarl/minutes/051199,doc