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HomeMy WebLinkAbout1999 03 30 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE MARCH 30, 1999-REGULAR MEETING I. Call to Order The meeting was called to order at 7:02 p.m., Tuesday, March 30, 1999, by Chairman Donald A. Gilmore in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708) Roll Call Donald A. Gilmore, Chairman, present Gary Hillery, Vice Chairman, present Moti Khemlani, present Linda Tillis, present George Morris, present Also Present Kipton D. Lockcuff, P.E., Director, Public WorkslUtility Department Kangee Graham, Landscape Management Consultant Bill Starmer, President, Starmer Ranaldi Planning and Architecture, Inc. (sri) Approval of the March 9, 1999 Regular Meeting Minutes Motion by Board Member Linda Tillis: "I move that the Minutes of March 9th be approved as written". Seconded by Board Member Moti Khemlani. Vote: Donald A. Gilmore: Aye; Gary Hillery: Aye; Linda Tillis: Aye; Moti Khemlani: Aye; George Morris: Aye. Motion passes. The following Agenda Items are listed in the order discussed. II. REGULAR AGENDA D. Other Business Mr. Bill Starmer, President, Starmer Ranaldi Planning and Architecture, Inc. (sri), informed the Board that he needs "direction" in six (6) areas in order to complete construction documents by the end of April. MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE MARCH 3D, 1999-REGULAR MEETING Page 2 of5 The six (6) areas are: · Which entrances will be included in the 1 st phase of construction · Right-of-way issues · Directional markers · Street/stop signs · Lighting · Performance specifications for the ponds and fountains C. Discussion of Secondary and Tertiary Entrances The Board discussed which of the nine (9) proposed entrances will be included in the 1 st phase of construction. The Board was in consensus to have the primary entrance (Tuskawilla Road and Winter Springs Boulevard) and the Seneca Boulevard, Vistawilla Drive, Tuscora Drive, Shetland Avenue, and Trotwood Boulevard entrances built in the 1 st phase of construction. They were also in consensus to have the Dyson Drive, Howell Creek Drive and Deer Run entrances as "additive bid options" so that they are "budgeted" and the Board can take more time in finalizing the details on these entrances. Mr. Jim Avitable, Representative, The Reserve at Tuscawil/a Homeowners Association, spoke to the Board about concerns regarding the Tuscora Drive entrance. Mr. A vitable stated he supported the Beautification District but would prefer the wall and landscaping remain untouched at this time. The Board continued discussing the Tuscora Drive entrance. Based on these discussions, Mr. Starmer suggested the Board add the Tuscora Drive entrance as a "additive bid option" to allow the Board more time in finalizing the details of the entrance. Tape 1/Side B Motion by Board Member Moti Khemlani: "The Tuscora Drive entrance be pulled out of the base bid and be put into the alternate plan along with the three Dyson entrances that we have discussed". Seconded by Board Member George Morris. Discussion. Chairman Gilmore: "This Board can drop that out at awarding of the contract and a year later, six months later, come back in and revisit this issue again and I want that clear before us". Vote: Donald A. Gilmore: Aye; Gary Hillery: Aye; Linda Tillis: Aye; Moti Khemlani: Aye; George Morris: Aye. Motion passes. The Board discussed right-of-ways issues at the Vistawilla Drive entrance and the design of the entrance with Mr. Starmer. They also considered the location of the pavers. MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICA nON DISTRICT ADVISORY COMMITTEE MARCH 30, 1999-REGULAR MEETING Page 3 of5 (Amended) Motion by Board Member Khemlani: "I move that we have two "off- set" or "staggered" entrances where the west side closer to Howell Creek is more like the "tertiary" entry design with an integration to the wall, where the TBD will assume the responsibility of the fifty foot bricking from the sign to the stucco part, which the developer will brick for another fifty feet, and the east side sign which will be in the right-of-way and similar to the "tertiary" entry design, with the pavers in the vicinity of the entrance to Eagles Watch and south of the entry/exit to the Kash n' Karry". Seconded by Vice Chairman Hillery. Discussion. Board Member Linda Tillis left at 8:55 p.m. Vote: Donald A. Gilmore: Aye; Gary Hillery: Nay; Moti Khemlani: Aye; George Morris: Nay. Motion Dies. The Board continued discussing the above Motion and was in consensus to revisit the issue at the next meeting so that Board Member Tillis will be present for the vote. Tape 2/Side A There was discussion on the Shetland Avenue entrance. Board Member Khemlani gave copies ofa sketch of the entrance to the Board. There was discussion of right-of way and design issues. (Amended) Motion by Board Member Khemlani: "I raise the Motion that we have the "minor" entry design for both sides of Shetland, with the pavers, such that the east side signage could be extended in size to match with the west side sign age and the pavers location be sensitive to the Fuentez's driveway". Seconded by Chairman Gilmore. Vote: Donald A. Gilmore: Aye; Gary Hillery: Aye; Moti Khemlani: Aye; George Morris: Aye. Motion passes. The Board discussed the locations of the signage at Seneca Boulevard. Mr. Kipton D. Lockcuff, P .E., Director, Public W orkslUtility Department, suggested the signage be located further west at this time due to the unknown time frame of the possible de- annexation of property on the east side of Seneca Boulevard. Motion by Board Member Khemlani: "I move that we put a special design on the median west of Seneca with pavers on both sides of the street and treatments on either side of the right-of-way and put a paver design on Seneca. Seconded by Chairman Gilmore. Discussion. Vote: Donald A. Gilmore: Aye; Gary Hillery: Aye; Moti Khemlani: Aye; George Morris: Aye. Motion passes. The Board discussed the Trotwood Boulevard entrance. They discussed the large circle pavers at the entrance being impractical and asked if the size of the wall should be relative to the "tertiary" entrance design. MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE MARCH 30, I 999-REGULAR MEETING Page 4 of 5 Motion by Board Member Khemlani: "I move that the Trotwood entrance be given the "tertiary" design for the entrance walls. Seconded by Chairman Gilmore. Discussion. Vote: Donald A. Gilmore: Aye; Gary Hillery: Aye; Moti Khemlani: Aye; George Morris: Nay. Motion passes. Motion by Board Member Khemlani: "I move that the paver design be only on the Trotwood Boulevard". Seconded by Chairman Gilmore. Discussion. Vote: Donald A. Gilmore: Aye; Gary Hillery: Aye; Moti Khemlani: Aye; George Morris: Aye. D. Other Business (Continued) The Board briefly discussed replacing the wall along Tuskawilla Road near Trotwood Boulevard. The Board agreed to address the issue if there is "extra money" available. Tape 2/Side B Mr. Starmer asked the Board if they are considering Direction Markers and passed out a diagram of the markers. Chairman Gilmore informed him that the Board had previously decided to delay the decision on that issue and would not be included in the 15t phase of construction. The Board was asked by Mr. Starmer if the issues on street signage have been finalized. The Board agreed to include the street signage in the 15t phase of construction including the details agreed upon at previous meetings. The Board informed Mr. Starmer that they were waiting on further information from the City before making a final decision on street lighting. Mr. Starmer briefly explained the performance specifications for the ponds and fountains at the primary entrance. A. Discussion of Street Lighting Costs This Agenda Item was not discussed. B. Discussion of Scope of Services with Kangee Graham This Agenda Item was not discussed. III. FUTURE AGENDA ITEMS · Discussion of Street Lighting Costs · Discussion of Scope of Services with Kangee Graham · Discussion with Bill Starmer Regarding the Entrance Designs MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICA nON DISTRICT ADVISORY COMMITTEE MARCH 30, 1999-REGULAR MEETING Page 5 of5 IV. ADJOURNMENT Motion was made by Board Member Khemlani to adjourn the meeting. Seconded by Vice Chairman Hillery. With consensus of the Board, the meeting was adjourned at 10:20 p.m. Minutes respectfully submitted by: Amy Lovingfoss, Clerk City of Winter Springs DOCSlboards/tuscawilla/arl/minutes/033099,doc