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HomeMy WebLinkAbout1999 03 23 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE MARCH 23, 1999-REGULAR MEETING I. Call to Order The meeting was called to order at 7:07 p.m., Tuesday, March 23, 1999, by Chairman Donald A. Gilmore in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708) Roll Call Donald A. Gilmore, Chairman, present Gary Hillery, Vice Chairman, present Moti Khemlani, present (arrived at 7:15 p.m.) Linda Tillis, present George Morris, present Also Present Kipton D. Lockcuff, P.E., Director, Public Works/Utility Department Kangee Graham, Landscape Management Consultant Approval of the February 17, 1999 Regular Meeting Minutes Chairman Gilmore stated that he had a correction to the February 17, 1999 Minutes. On page 2, under item A, he requested that the line "The Board will change their recommendation within thirty days" be changed to read "We reserve the right to change our recommendation and not limit ourselves to a thirty day period". Discussion. Motion by Vice Chairman Gary Hillery to approve the Minutes of February 17, 1999 "With the changes that were just spelled out by Don Gilmore". Seconded by Board Member George Morris. Discussion. Vote: Donald A. Gilmore: Aye; Gary Hillery: Aye; Linda Tillis: Aye; George Morris: Aye. Motion passes. Approval of the February 23, 1999 Regular Meeting Minutes Motion by Vice Chairman Hillery. Seconded by Board Member Tillis. Discussion. Vote: Donald A. Gilmore: Aye; Gary Hillery: Aye; Linda Tillis: Aye; George Morris: Aye. Motion passes. MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE MARCH 23, 1999-REGULAR MEETING Page 2 of6 Approval of the March 2, 1999 Regular Meeting Minutes Motion by Vice Chairman Hillery: "I make a motion that we approve the Minutes of March 2nd". Seconded by Board Member Tillis. Vote: Donald A. Gilmore: Aye; Gary Hillery: Aye; Linda Tillis: Aye; George Morris: Nay. Motion passes. The following discussion regarding the above mentioned Minutes ensued: Board Member Morris: "On section 2, Discussion on Lighting Options; 1 recall the meeting before we had seen a vast difference between Florida Power prices and the prices from Contractors. So at this meeting, Discussion on Lighting Options was triggered to move away from the Contractor based on a report that Linda Tillis gave on Florida Power prices and some price values that 1 had given. The statement again came up about the cost of money, there was a great amount of discussion on that. Further, 1 suggested, or didn't suggest, 1 said that perhaps we should be thinking about more lights along Winter Springs Boulevard, the number being 170 instead of 140. 1 said that the length of Winter Springs Boulevard is 2.8/10 miles on both sides and the average spacing was 231 feet. Don (the Chairman) got up and wrote on the board and he came up with a number of 208 feet, which is incorrect. The Manger stated that there is plenty of lights along Winter Springs Boulevard and 1 don't see any of that information in the Minutes and 1 think it should be reflected". Board Member Morris continued: "Another problem 1 have with it is the calculations that Linda gave us; they were submitted to the Committee"? Board Member Tillis responded: "Yes". Board Member Morris then asked: "I mean we didn't see them to read them, right"? Board Member Tillis responded: "Right". Board Member Morris added: "So 1 asked you for a copy and you gave them and 1 see a number of errors on them. So 1 would like to get these items clarified because all of these things distract from the possibility of saving a lot of money". Further discussion. Board Member Moti Khemlani arrived. Vice Chairman Hillery withdrew his Motion. Motion by Board Member Khemlani: "I move that we review the Minutes, have Amy review the Minutes, based on the tapes, and those who are interested on their own can review the tapes are most welcome, but we review the tapes in order to justify George Morris's request". Seconded by Chairman Gilmore. Discussion. Vote: Donald A. Gilmore: Aye; Vice Chairman Hillery: Aye; Linda Tillis: Nay; George Morris: Aye; Moti Khemlani: Aye. Motion passes. MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE MARCH 23, 1999-REGULAR MEETING Page 3 of6 Futher discussion: Chairman Gilmore: "Motion passes. The Minutes as written are to be reviewed by Amy and modified accordingly. So we've returned the March 2nd Minutes for review". NOTE FROM THE CLERK: As requested, I reviewed the tape of the March 2, 1999 Meeting and found no request to have any portion of the discussions "for the record" or verbatim. The original Minutes were transcribed accordingly, as per City Standards, and are only meant to be a "Summary" of what occurred during a meeting. An audio recording of any meeting will be provided upon request, should anyone ever require an in depth overview of a meeting. The Board briefly discussed the lighting costs and the length between light poles on Winter Springs Boulevard relative to the Minutes. Chairman Gilmore recessed the meeting at 7:29 p.m. Chairman Gilmore reconvened the meeting at 7:31 p.m. The following agenda items are listed in the order discussed. II. REGULAR AGENDA D. Other Business The Board briefly discussed the fountains. A. Discussion of Street Lighting Costs Mr. Kipton D.Lockcuff, P.E., Director, Public Works/Utility Department, informed the Board that the City Staff had not completed the analysis of street lighting costs and should be ready soon. He also mentioned that City Staff is prepared to take the Board's recommendation on street lighting to the City Commission on April 12, 1999. There was discussion on this, and comments on the March 22, 1999 City Commission Meeting. Mr. Lockcuff gave the Board copies of a letter from Mr. Bill Starmer, President, Starmer Ranaldi Planning and Architecture, Inc. (sri), referencing "Proposal for Professional Design Services". The Board discussed this letter. C. Planning Session for Secondary and Tertiary Entrances The Board briefly discussed the Shetland Avenue entrance. Board Member Khemlani informed the Board that he was still working on bringing more information back to the Board regarding this entrance. MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE MARCH 23, 1999-REGULAR MEETING Page 4 of6 B. Discussion of Street Signage Board Member Morris gave copies to the Board of more information regarding the street signage. The Board discussed designs for the street signs. The Board agreed that they have five (5) issues to make decisions on regarding street signage. They are as follows: · Should the poles be "thick" in diameter or "thin"? · Should the road name signs be "offset" or "aligned"? · Should the Board recommend using the standard road name sign provided by the City or have them customized? · Does the Board prefer the same pole design on all street signs? · Does the Board prefer the finial on top ofthe sign? Tape I/Side B The Board discussed the diameter of the poles and looked at pictures of examples. (Amended) Motion by Board Member Khemlani: "I move that the pole also be the 4 inch fluted pole". Seconded by Board Member Morris. Discussion. Vote: Donald A. Gilmore: Aye; Gary Hillery: Aye; Linda Tillis: Aye; George Morris: Aye; Moti Khemlani: Aye. Motion passes. Board Member Morris stated that the correct word to use is "Corrugated", not "fluted". The Board discussed have the road name signs be "offset" or "aligned" on top of the pole. Motion by Vice Chairman Hillery: "I make a motion that we have 'stacked' signs because the view is obstructed on the 'in-line' signs at some angles". Seconded by Board Member Tillis. Discussion. Board Member Khemlani asked Mr. Lockcuff if he has had any problems "With street signs that have been 'in-line' rather than 'stacked"'? Mr. Lockcuff stated: "Not that 1 know of. That's personal preference, 1 would say". Vote: Donald A. Gilmore: Nay; Gary Hillery: Aye; Linda Tillis: Nay; George Morris: Aye; Moti Khemlani: Nay. Motion fails. Motion by Board Member Khemlani: "I move that we have 'in-line' sign configuration". Seconded by Board Member Tillis. Discussion. Vote: All aye. Motion passes. Motion by Board Member Khemlani: "I move, that without any doubt, the City should contribute atleast the signs that go as inserts". Seconded by Vice Chairman Hillery. Discussion. Vote: All aye. Motion passes. MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE MARCH 23, 1999-REGULAR MEETING Page 5of6 Motion by Board Member Khemlani: "I move that we have the pole design on all signs on Winter Springs Boulevard. Chairman Gilmore asked: "That would be on street signs, everything but the Rotary sign"? Board Member Khemlani: "Poles, streets, not Rotary". Chairman Gilmore: "And that will be on all speed zone signs"? Board Member Khemlani: "Yes. I have already got a motion that is saying pole designs on all stop signs, information signs, speed signs". Seconded by Vice Chairman Hillery. Discussion. Modification of the Motion by Board Member Khemlani: "I modify my motion that all pole designs as stated in the signage handout by George Morris, December 14, 1998 be the same". Discussion. Re-modification of the Motion by Board Member Khemlani: "I re-modify my motion that the pole design be, as stated in George Morris's December 14th memo on the last page under "Sign age" and "Road Sign age" be the same design. Discussion. Additional modification of the Motion by Board Member Khemlani: "I move that pole design for all items in George Morris's December 14th memo, on the last page under "Signage" and "Road Sign age" be 4 inch fluted/corrugated design". Vote: All aye. Motion passes. The Board discussed having a finial on top ofthe poles. Motion by Linda Tillis: "I would move that we have finials on the street signs, that include stop signs, but not on school crossing signs. I would further state that I would like to see the finial match the finial on the lighting fixtures that we choose, if possible". Seconded by Board Member Khemlani. Discussion. Board Member Khemlani: "Can I make sure? She was saying on those poles only where you have signs; only on the ones that you have a sign it looks nice". Board Member Tillis: "No speed limit signs, school crossing signs". Discussion. Chairman Gilmore reiterated: "We have a motion on the floor that we use finials on street signs but not on stop signs or school zone signs. In other words, if there is a street sign on the pole, a finial goes on it; if it does not, a finial does not go on the pole". Vote: Donald A. Gilmore: Nay; Gary Hillery: Nay; Linda Tillis: Aye; George Morris: Nay; Moti Khemlani: Aye. Motion fails. Motion by Board Member Khemlani: "I move that we put finials on all signs. That includes the road signs, stop signs, and information signs such as school zones and speed limit signs". Seconded by Chairman Gilmore. Discussion. Vote: All aye. Motion passes. Ms. Kangee Graham, Landscape Management Consultant, suggested to the Board that the base of the street sign poles closely reflect the base of the street lighting poles. Discussion. MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE MARCH 23, 1999-REGULAR MEETING Page 6 of6 Motion by Board Member Khemlani: "I move that the 4 inch fluted/corrugated poles that we have approved in the first motion also include the base to be compatible with the lighting poles". Discussion. Modification of Motion by Board Member Khemlani: "I modify my motion that the 4 inch poles for the signage compliment the light poles". Seconded by Vice Chairman Hillery. Vote: All aye. Motion passes. C. Planning Session for Secondary and Tertiary Entrances (Continued) Ms. Graham informed the Board that she will have more information for the Board regarding the Vistawilla Drive entrance at the next meeting. She also informed the Board of her conversations with persons connected to the Tuscora Drive entrance. Discussion. Ms. Graham asked the Board if they have any preferences of a brick color to use. The Board was in agreement to leave that design up to the Architect, Mr. Starmer, along with the design of the brick pavers, the colors on the signs and other specifics related to the signs. The Board was also in agreement to have Ms. Graham work with Mr. Starmer on these issues for the Board. D. Other Business (Continued) There was brief discussion on the Board working with the public. Board Member Tillis summarized several points from this meeting. III. FUTURE AGENDA ITEMS This item was not discussed. IV. ADJOURNMENT Motion was made by Board Member Khemlani to adjourn the meeting. Seconded by Board Member Tillis. With consensus of the Board, the meeting was adjourned at 9:20 p.m. Minutes respectfully submitted by: Amy Lovingfoss, Clerk City of Winter Springs DOCSlboards/tuscawillalarJ/minutes/032399,doc