Loading...
HomeMy WebLinkAbout1999 01 29 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE JANUARY 29, 1999 - REGULAR MEETING I. CALL TO ORDER The meeting was called to order at 3:32 p.m., Friday, January 29, 1999, by Chairman Donald Gilmore in the East Training Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Donald Gilmore, Chairman, present Gary Hillary, present Moti Khemlani, (arrived at 3:53 p.m.) George Morris, present Linda Tillis, present Also Present Kip Lockcuff, P.E., Director, Public WorkslUtility Department Kangee Graham, Landscape Management Consultant Bill Starmer, Starmer Ranaldi Planning and Architecture, Inc. (sri) II. REGULAR AGENDA Gary Hillary spoke for the record about a concern of his - "One of the things I would be interested in, would be getting copies of the minutes of the meetings that we have held; we have not had any for several months"... "Formally we should"... "I would like to see them, so if they are not in line with what I remember we did, or didn't do, I would like to have them modified, adjusted, corrected". Chairman Donald Gilmore and Board Member George Morris also agreed with Board Member Hillary. A. Discussion of Front Entrance Design There was brief discussion about the proposed length ofthe wall. Next, the Board discussed the maintenance of the ponds including the size and capability of the pumps; the fountain heads, the use of iron pipes, the preference for brass nozzles, preventing vibrations, the type of surface finish that will be used (perhaps either marcite or a natural finish), along with the need for a contingency fund for the maintenance of the ponds. MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICTION DISTRICT ADVOSORY COMMITTEE JANUARY 29,1999 - REGULAR MEETING PAGE 2 OF 4 Mr. Bill Starmer, with Starmer Ranaldi Planning and Architecture, Inc. (sri) and the Board further discussed the proposed pond finishes. Board Member Moti Khemlani arrived. There was brief discussion about Arbor concerns, and one large Oak tree. Mr. Starmer handed out a copy of the "Tuscawilla Lighting and Beautification District Entry and Median Enhancements", along with a copy of the "Lighting and Beautification District Design Report". There was considerable discussion about the estimated costs for the different entrances, and what specific items, materials, and miscellaneous categories are included in these cost estimates. Regarding the landscaping, Mr. Starmer spoke about some of the planned work that would be involved in this project including, the removing of all but mature trees, and redoing the irrigation system. Mr. Starmer added that the plans do show (heavily) landscaped islands, but if the Board felt that the planned landscaping was too dense, they could adjust it. There was also discussion about the breakdown of costs, and what would be most cost-efficient for the City. Mr. Starmer and Chairman Gilmore spoke about some of the preliminary numbers regarding construction costs of the entryways, the median islands, and the lighting package. There was also further discussion on debt reduction, and maintenance costs. The Board then discussed some ofthe related street lighting costs. Kip Lockcuff, P .E., Director, Public W orks/Utility Department mentioned that on page two (2) of the "Lighting and Beautification District Design Report", that the "Landscape replacement" entry under the "Street Lighting" section, was a duplicate entry. Mr. Starmer agreed that this duplicate entry should be deleted, which then brings the total to $222,000 instead of $266,820. There was considerable discussion about the suggested size, specifications, and horsepower (7.5 horsepower for the waterfall, 3 horsepower for the water fountain, and 2 horsepower for the circulation and filtration system) for the proposed pond pump motors, and whether a filtration system was necessary. The Board was in agreement that they did not want to end up with any less water features than they currently had. Discussion ensued on the costs for pavers and sidewalks, and there was additional conversation about finalizing the various designs and plans for the entrances, including the secondary and tertiary entrances. There was further discussion on the budget and when the schedule should be completed. It was agreed that Board Member Linda Tillis would work with Mr. Starmer on the schedule. MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICTION DISTRICT ADVOSORY COMMITTEE JANUARY 29,1999 - REGULAR MEETING PAGE 3 OF 4 The Board briefly mentioned when the next meeting was, and Chairman Gilmore asked everyone to be thinking about any financial issues and concerns for this meeting (scheduled for Tuesday, February 2, 1999). B. Discussion of the Landscaping of Medians There was discussion about whether the budget included hiring a "Property Manager" (different than the term and position of "Porter"), and what would be included in such a job description. The Board suggested that a "Property Manager" position should be included in the contract, and there was discussion about whether it would be a budget line item, or ifit would be included in the administration of the contract. The Board discussed the upkeep and maintenance of various species of plants, and reviewed the suggested landscaping including the few items considered to be "high maintenance". The Board was in agreement that the proposed plan was far more "lush" and desirable that what is currently planted in the medians. Ms. Kangee Graham, Landscape Management Consultant said about the plans, "I would consider this plan, one of the best that you could get"! Board Member Moti Khemlani voiced his concern with Pine Trees and Palm Trees, and Mr. Starmer elaborated on both species of trees, and how these trees will be incorporated into the proposed plan. c. Other Business Mr. Lockcuff asked that the drawings reflect that the secondary entrance (Seneca and Winter Springs Boulevard) improvements are within the city limits of Winter Springs, and not the City of Oviedo. There was discussion by those in attendance about when this would be presented to the City Commission, and a late February date was suggested. Chairman Gilmore said that he would call Mr. Ronald W. McLemore, City Manager on Monday about this issue. Mr. Starmer asked "Did you ever, or did anybody ever have a budget for the island landscaping, the front entryway, and the lighting -,was there ever a picture put together? Chairman Gilmore replied, "I think the real budget number that we're trying to work to is in the hundred dollar per household range". There was brief discussion about the affordability factor and the projected time frame for this project. Board Member Hillary asked ifthere would be an opportunity for the Board to speak with financial experts, and Chairman Gilmore said that he would also speak with Manager McLemore on Monday about this request. MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICTION DISTRICT ADVOSORY COMMITTEE JANUARY 29, 1999 - REGULAR MEETING PAGE 4 OF 4 III. FUTURE AGENDA ITEMS · Discussion of Street Lighting Costs · Review of Landscaping Design · Discussion About Pump Specifications IV. ADJOURNMENT Chairman Gilmore adjourned the meeting at 5:37 p.m. Minutes respectfully submitted by: Andrea Lorenzo-Luaces, Deputy City Clerk City of Winter Springs DOCSlboards/tuscawil/a1ll/minutes/O 12999 .doc