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HomeMy WebLinkAbout1998 08 18 Tuscawilla lighting and Beautification District Advisory Committee Regular Minutes MINUTES TUSCA WILLA LIGHTING & BEAUTIFICATION ADVISORY COMMITTEE AUGUST 18, 1998 -REGULARMEETING I. CALL TO ORDER The meeting was called to order at 7:00 p.m., Tuesday, August 18, 1998, by Chairman Donald Gilmore in the Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Donald Gilmore, Chairman, present Gary Hillary, present Moti Khemlani, present George Morris, present Linda Tillis, present Also Present Kangee Graham, Landscape Management Consultant, present II. REGULAR AGENDA A. Committee Member's Expertise Chairman Gilmore handed out an Agenda to those in attendance. Following the suggested Agenda, Chairman Gilmore suggested that each member give a brief synopsis of each member's credentials and expertise, and he began this portion of the meeting, followed by George Morris, Moti Khemlani, Linda Tillis, Gary Hillary, and Kangee Graham. The following Agenda Items are listed in the order they were discussed. D. Discussion of Schedule A schedule outlining the many tasks to be completed under the direction of this committee was discussed, with members of the Committee in agreement that a schedule was definitely "paramount" to getting this project accomplished. The Committee also spoke about building the signs to code, and discussed when construction is scheduled to begin. (The Committee members were asked to write "Construction To Begin", on the dark line between the August '99/September '99 sections of the schedule). MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION ADVISORY COMMITTEE AUGUST 18, 1998 - REGULAR MEETING Page 2 of4 There was discussion about the various phases of construction in the area of Tuscawilla Road and the respective completion dates. Committee Member George Morris spoke of a conversation that he recently had with Jerry Matthews of Seminole County in regards to the Oak Forest Wall project. Ms. Kangee Graham distributed plans to the Committee Members. Chairman Gilmore spoke of the four-month time frame prior to when they will need to address the Commission, with a progress report, and he asked if everyone agreed with the proposed format of the schedule. Board Member Moti Khemlani added that he felt that this Committee should educate the Commission, and he suggested that a "glossary" should be included with the schedule to help identify some of the terminology used. Chairman Gilmore added that City Manager Ronald McLemore had asked that some kind of a chart be used, and that possibly the software that produced this schedule, could very feasibly also include related financial data, that would also be helpful to those involved with this project. The different entrances were next discussed, and the Committee felt that each entrance and related tasks should also be included in this package. The Committee also discussed the Tuscora Drive entrance (near the Reserve at Tuscawilla), including if a sign was built at this location, and who owned the right-of-way. The Committee further discussed in depth the seven planned entranceways that were initially introduced with this proposal: Winter Springs Boulevard at Tuscawilla Road; Winter Springs Boulevard (at Seneca Boulevard, including the Chelsea Woods subdivision); Vistawilla Drive (both sides); Trotwood Boulevard at Tuscawilla Road; Shetland Avenue (where it becomes Citrus); and Dyson Drive. There was further discussion about the Tuscora Drive/Reserve at Tuscawilla sign location. There was further discussion of the various maintenance items, which would include plant replacements, trees, sod, signs, and that such items should be included on the schedule. Ms. Graham suggested that certain items like lighting (and possibly the ponds) may need to be reevaluated, perhaps in about ten years, and that there should be funds in the budget allocated for such expenses, as they arise. Chairman Gilmore suggested that we might want to purchase additional lighting fixtures as a maintenance reserve item. Committee Member Khemlani suggested that all Committee Members think about any additions or revisions to the master schedule that they may want to have incorporated, and to bring their suggestions to the next Committee Meeting. MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION ADVISORY COMMITTEE AUGUST 18. 1998 - REGULAR MEETING Page 3 of4 B. Gary Hillary and Kangee Graham's discussion on front entrance Ms. Graham spoke of her meetings with two Committee Members regarding the ponds, and she suggested that the Committee might need to have a (recorded) "field trip" to further discuss the ponds. Ms. Graham also said that the Committee could meet with someone from the Sign King Company regarding signage. Ms. Graham added that they should also meet with Mr. Jim Pullen (who works with the Jerry Matthews), who could properly discuss signage issues in accordance with right-of-ways, etc. To properly show the suggested signage sizes, Ms. Graham said that she would put together a banner to show the proposed size for the signs. Chairman Gilmore added that he might have access to some discarded banners that they could use, and that he would try to check on this. The Committee decided to hold their next meeting (and "field trip") on Wednesday, August 26, 1998, beginning at 5:30 p.m. The Committee will first meet at Tuscawilla Road and Winter Springs Boulevard, from 5:30 p.m. to about 6:30 p.m. After the "field trip" portion of the Agenda, the meeting will "continue" in the conference room at City Hall, at approximately 7:00 p.m. There was further discussion about the situation of the ponds, including the estimation of applicable costs for fountain and pond renovations. Ms. Graham asked that Committee Members Gary Hillary and George Morris attend a meeting she has organized for tomorrow (August 19, 1998), at 2:00 p.m. The Committee then discussed some of the details involved with pond repair, and how this task fits with the planned design of the front entrance wall. The Committee also discussed the proposed turn lane, how this may impact the pond and sign, and whether bids should be taken now for the pond. Ms. Graham also spoke about conversations she recently had with four pond renovation companies, along with the three items that the Committee needs to consider in the evaluation of estimates, which are: 1. The cost of overhauling and maintenance. 2. The cost of moving one existing fountain within a pond, to an alternate location. 3. The cost to move one or both ponds to another location. There was further discussion about the timeline of the master plan; what tasks should be done and when, and interference's such as roadwork, turn lanes, and sidewalks. At 8:35 p.m., Chairman Gilmore called a five-minute break. Chairman Gilmore called the meeting back to order at 8:40 p.m. There was further discussion about Ms. Graham meeting with Committee Member Hillary tomorrow at 2:00 p.m., at the ponds. MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION ADVISORY COMMITTEE AUGUST 18, 1998 - REGULAR MEETING Page 4 of 4 There was much discussion about sealing and repairing ponds; replacing the PVC piping; and the structure of ponds. There was also discussion about different kinds of wells, and the related problems with certain filtration systems, iron stains, and sulfur. Committee Member Khemlani wanted to go on record about his concern with possible iron stains. Further discussion covered such issues as landscaping; proposed costs; and who will be developing the specifications and bid packages for this project. There was also discussion about the necessary details that need to be considered, and getting members of the Women's Club and the Garden Club excited about this project; along with whether the services of an Architect may be required for alternative sign designs. C. George Morris' review of discussions with Florida Power Committee Member Morris discussed what he had found out about the median being moved back about ten feet at Citrus and Dyson Drive; and how five foot sidewalks are to be built near St. Stephens Church and Oak Forest. There was also considerable discussion about the actual ownership of Parcels 109 and 110. Chairman Gilmore suggested that Committee Member Khemlani call the County Attorney and check on the true ownership of the parcels in question. Discussion ensued about the lighting portion of this project, and Chairman Gilmore suggested that Committee Member Linda Tillis work on the lighting of Winter Springs Boulevard, and Committee Member Morris could address the architectural lighting for the front entrance. Committee Member Titus spoke about her previous work experience and offered some ideas for developing this plan. Chairman Gilmore then suggested that Committee Member Titus walk the area of Winter Springs Boulevard and Northern Way - at night, to get a more enhanced appreciation of this area. Several Committee Members mentioned that everyone should drive through Eastwood; and they also spoke about the possibility of coordinating traffic signs (such as stop signs) with the lighting fixtures, as another aesthetic consideration. III. ADJOURNMENT Chairman Gilmore adjourned the meeting at 9:25 p.m. Minutes respectfully submitted by: Andrea Lorenzo-Luaces, Deputy City Clerk City of Winter Springs DOCS/boards/tuscawil/fy9798/minutes/081898.doc