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HomeMy WebLinkAbout2010 01 06 Planning and Zoning Board/LPA Official Minutes CITY OF WINTER SPRINGS, FLORIDA OFFICIAL MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING JANUARY 6, 2010 CALL TO ORDER The Regular Meeting of Wednesday, January 6, 2010 of the Planning And Zoning Board/Local Planning Agency was called to Order at 7:00 p.m. by Chairman Charles Lacey in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Charles Lacey, present Vice Chairman William H. Poe, present Board Member Robert Heatwole, present Board Member Rosanne Karr, present Board Member Justin C. Reviczky, present A moment of silence preceded the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The December 2, 2009 Regular Meeting Minutes. "I MOVE THAT WE APPROVE THE REGULAR MEETING MINUTES FROM DECEMBER 2 [2009]." MOTION BY BOARD MEMBER KARR. SECONDED BY VICE CHAIRMAN POE. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA OFFICIAL MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING — JANUARY 6, 2010 PAGE 2 OF 7 VOTE: BOARD MEMBER KARR: AYE CHAIRMAN LACEY: AYE BOARD MEMBER HEATWOLE: AYE BOARD MEMBER REVICZKY: AYE VICE CHAIRMAN POE: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Community Development Department Requesting A Discussion Of The Role Of The Planning And Zoning Board/Local Planning Agency In The Community Development Process, And A Review Of Current Procedures Along With A Discussion Of Potential New Procedural Roles For the Planning And Zoning Board/Local Planning Agency. Chairman Lacey stated, "This was from our Request from a couple of Meetings ago, to prepare for — the February 1 [2010] Meeting of the City Commission to have an overall discussion of the roles of their Advisory Boards and for us to have an understanding of what our job is and any recommendations we want to make to them to structure our job." Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department addressed the Board Members to review the current procedures and roles for the Planning And Zoning Board/Local Planning Agency and Staff and suggested putting together a "Development Manual" explaining the verbal and graphic representations of all the "Processes ". Discussion ensued on advertising and Public Notice announcements related to the Planning And Zoning Board/Local Planning Agency; a -alerts and an upcoming electronic signage in front of City Hall. Tape 1 /Side B Chairman Lacey asked, "As a generalization, without looking at any particular city, is it common to be in a situation that we are in, where the Board has a truly Advisory function with no final say at any level of discretion whatsoever ?" Mr. Stevenson replied, "Based upon my experience — normally P &Z (Planning And Zoning Board[/Local Planning Agency]) the ones I have worked with, have certain levels of Approval authority. They are still Advisory on the larger projects, but they have an Approval level at some point in time." CITY OF WINTER SPRINGS, FLORIDA OFFICIAL MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - JANUARY 6, 2010 PAGE 3 OF 7 Chairman Lacey stated, "That is the point that needs to be emphasized — we are trying to wrestle with being customer friendly to our citizens." Continuing, Chairman Lacey added, "As a City, we need to find a better way of serving our citizens." Mr. Stevenson suggested that, "If we segregate the projects based upon intensity, size and complexity, I think there should be three (3) levels of Approvals; Staff, P &Z (Planning And Zoning Board[/Local Planning Agency]), and then P &Z (Planning And Zoning Board[ /Local Planning Agency]) to act on and then P &Z (Planning And Zoning Board[ /Local Planning Agency]) to advise on." Chairman Lacey stated, "All of us in the room now agree very much on the principle and the objectives of what we want to try to accomplish. I — am struggling on how we quantify that to be able to lay out a plan in front of the City Commission that identifies - where Approval is going to be gained." Discussion. Mr. Stevenson noted, "What I would like to do also, time allowing; I certainly do not want to go into that Meeting without this body knowing what we are going to be discussing. I would like to get an email to all of you and give you, probably at least a few days to look at that and get back with me with any concerns that you have." Next, Mr. John Baker, AICP, Senior Planner, Community Development Department addressed the Board Members and presented a chart entitled, "Typical Process Flowchart". Further discussion. Chairman Lacey asked, "Since Development Agreements are basically Contractual Agreements by the City - that has to pass through City Commission Approval ?" Mr. Stevenson replied, "My understanding from our City Attorney is that because a Development Agreement is essentially a Contract, the City Commission is the only body that can legally bind the City to a Contract." Discussion ensued on reviewing the process of a Developer's project. Next, Mr. Baker spoke of suggested changes to the Planned Unit Development Ordinance. Chairman Lacey asked, "Does anything we are contemplating doing here have to be reconciled with the Compatibility Ordinance as you go through that — is that part of the process or is that apart from this process ?" Mr. Stevenson replied, "That is part of the process and specifically as it applies to projects such as the facility on Deer Run; that is residential and right now that authorization to enforce the Compatibility Ordinance at the residential level does lie with Staff — at Staff level at the present time." CITY OF WINTER SPRINGS, FLORIDA OFFICIAL MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - JANUARY 6, 2010 PAGE 4 OF 7 Mr. Baker stated, "Bear in mind that in the Town Center, every Sign Use to have to come to the City Commission and that has been relaxed — if it looks really good, Staff can do it. If there is a question, it goes first to Randy (Stevenson) and then to the City Manager and then either back to Staff or the City Commission, but at least we have some leeway now that we did not have a few years ago." Chairman Lacey asked, "On that subject Randy (Stevenson), is it going to be your proposal that our function be the same without distinction of whether it is in the Town Center or outside the Town Center or will it still be different Criteria for our role depending on Town Center or not ?" Mr. Stevenson replied, "My first thought, Mr. Chairman (Lacey) is that P &Z (Planning And Zoning Board[/Local Planning Agency] be involved based upon again, the level — the degree of the development or however we choose to define that, irrespective of whether it is in Euclidean Zoning or in the Town Center or in the GID (GreeneWay Interchange District) or in the (US Highway) 17 -92 CRA (Community Redevelopment Agency). That is my initial response, unless I hear — unless you tell me different that is the way I would like to proceed." Continuing, Chairman Lacey added, "I would like to see if we have a Consensus on that. Does anyone disagree with that approach that Randy (Stevenson) just made ?" There were no objections voiced. With further discussion, Mr. Stevenson added, "With the primary goal being, service to the customer of the City of Winter Springs and upholding the quality to which the City of Winter Springs wants to hold these developments." Discussion. Chairman Lacey asked, "On your recommendations for our Role, do you foresee any changes needed in the Charter to facilitate that? And the second part of my question is, if we now have some final decision making authority, does that change the nature of our Board in that, it is referenced that the Code Enforcement (Board) is the only Board in the City that actually has any final decision making authority, does that statutorily change our role and how we are categorized ?" Mr. Stevenson replied, "I believe that probably would, however, we would not be the first ones doing that." Continuing, Mr. Stevenson then added, "I have not looked at the Charter in detail that much. I do not know that it would necessitate a change in the Charter, but as you know, the Commission met Monday night to consider revising the Charter. I will certainly take a look at that and make sure that if there is an `i' that needs to be dotted, that we take care of that and make those recommendations at the same time." CITY OF WINTER SPRINGS, FLORIDA OFFICIAL MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING — JANUARY 6, 2010 PAGE 5 OF 7 With further discussion, Chairman Lacey replied, "My final comment to you Randy (Stevenson) would be that we are completely on board with the approach. The success in front of the Commission on the first (February 2010) is going to be putting it down crisply where they can clearly identify objectively how we are going to do the implementation and it is going to be very difficult; I can see to take what we want to do subjectively and put it down into objective criteria." Mr. Stevenson stated, "I am not sure at this point as to what level they are going to get in to at this Meeting, but I certainly would like to be prepared to make some very specific recommendations." Continuing, Mr. Stevenson then added, "Once I finalize that document, I would like to get it over to you in time to allow you to review it and get back with me with any comments, because I do not want you hearing it for the first time on the first of February." Tape 2 /Side A Discussion ensued on Town Center and other projects in the City. 400. REPORTS No Reports were given. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Office Of The City Clerk Requesting An Election Of Chairperson Be Held For 2010. Chairman Lacey stated, "Requesting an Election of Chairperson be held for 2010." CITY OF WINTER SPRINGS, FLORIDA OFFICIAL MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - JANUARY 6, 2010 PAGE 6 OF 7 "IF YOU ARE WILLING TO REMAIN IN THAT CHAIR — I WILL BE THE FIRST TO NOMINATE YOU (CHARLES LACEY) FOR CHAIRMAN FOR THIS UPCOMING YEAR BECAUSE YOU LEAD US THROUGH THE MOST DIFFICULT PART. WE HAVE MORE DIFFICULTY IN FRONT OF US AND I CERTAINLY WOULD LIKE TO SEE YOU IN THAT CHAIR TO LEAD US THROUGH IT." MOTION BY VICE CHAIRMAN POE. SECONDED BY BOARD MEMBER KARR. DISCUSSION. CHAIRMAN LACEY REPLIED, "I WOULD BE HONORED TO CONTINUE MY SERVICE." VICE CHAIRMAN POE STATED, "CONSIDER THAT A MOTION." VOTE: CHAIRMAN LACEY: AYE BOARD MEMBER HEATWOLE: AYE BOARD MEMBER REVICZKY: AYE VICE CHAIRMAN POE: AYE BOARD MEMBER KARR: AYE MOTION CARRIED. REGULAR 601. Office Of The City Clerk Requesting An Election Of Vice Chairperson Be Held For 2010. "I WOULD LIKE TO MAKE A NOMINATION FOR MR. (WILLIAM) POE AND HE SEEMS TO WORK VERY WELL WITH YOU (CHARLES LACEY). I WOULD NOMINATE HIM TO CONTINUE HIS POSITION WITH YOU AS VICE CHAIRMAN." MOTION BY BOARD MEMBER HEATWOLE. SECONDED BY BOARD MEMBER REVICZKY. DISCUSSION. CHAIRMAN LACEY ASKED VICE CHAIRMAN POE, "ARE YOU WILLING TO SERVE ?" VICE CHAIRMAN POE REPLIED, "YES - I WILL FOLLOW YOUR LEADERSHIP." VOTE: BOARD MEMBER HEATWOLE: AYE BOARD MEMBER REVICZKY: AYE VICE CHAIRMAN POE: AYE BOARD MEMBER KARR: AYE CHAIRMAN LACEY: AYE MOTION CARRIED. Deputy City Clerk Joan Brown distributed the Member List to each Board Member and asked for any changes or revisions. CITY OF WINTER SPRINGS, FLORIDA OFFICIAL MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING — JANUARY 6, 2010 PAGE 7 OF 7 Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department mentioned that "There will be a Meeting for February 3 [2010] — please put that on your calendar." ADJOURNMENT Chairman Lacey adjourned the Regular Meeting at 8:53 p.m. RESPECTFULLY SUBMITTED: t X 1:5 44,..?„‘.71c.... „ fAV" BROWN ( PUTY CITY CLERK -- APPI NI : •.=1 E LA , VIRMAN PLANNING AND . ING BOARD /LOCAL PLANNING AGENCY NOTE: These Minutes were approved at the February 3, 2010 Planning And Zoning Board/Local Planning Agency Regular Meeting.