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Home My WebLink About2009 07 29 Planning and Zoning Board Special MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING JULY 29, 2009 CALL TO ORDER The Planning And Zoning Board/Local Planning Agency Special Meeting of Wednesday, July 29, 2009 was called to Order at 7:00 p.m. by Chairman Charles Lacey in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Charles Lacey, present Vice Chairman William H. Poe, present Board Member Robert Heatwole, absent Board Member Rosanne Karr, present Board Member Justin C. Reviczky, present A moment of silence preceded the Pledge of Allegiance. Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department mentioned that she will have a Report on the EAR (Evaluation And Appraisal Report)-Based Amendments. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department -Planning Division Requests That The Local Planning Agency Review The Preliminary Five-Year Capital Improvements Program For FY (Fiscal Year) 2009/10 Thru FY (Fiscal Year) 2014/15. Ms. Sahlstrom introduced this Agenda Item and stated, "According to the City's Charter and Financial procedure, the Capital Improvement Program is supposed to go concurrently with the Budget Hearings for the Commission." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING -JULY 29, 2009 PAGE 2 OF 4 Mr. Chuck Pula, Director, Parks and Recreation Department: referred to the Preliminary Capital Improvements Program and discussed Department projects. Referring to Bear Creek Nature Trail Bridge, Mr. Pula stated, "We do need a change on this and this is based on Funding Source based on the Commission's direction. At the Budget Workshop, it is not to come from the General Fund. It is to come from fundraising efforts." Further discussion continued on Park Projects, Grants and an Events Center. Chief of Police Kevin Brunnelle, Police Department: commented on the Preliminary Capital Improvements Program for the Police Department. Brief discussion. Mr. Brian Fields, P.E., City Engineer, Public Works Department: referred to the Preliminary Capital Improvements Program and discussed Department projects. Chairman Lacey asked, "Is there no long term plan for Tuscora [Road] decel[eration] lane?" Mr. Fields replied, "Yes, there is a plan for that. In fact, we just started a design on that." Continuing, Mr. Fields added, "I do anticipate that project happening in maybe a year or two (2) out." Ms. Sahlstrom inquired, "We should add that to the list? It is not on this list." Mr. Fields replied, "Yes." Mr. Fields suggested that "Hayes Road Decel Lane" and "Vistawilla Drive Decel Lane" be listed as an additional Funding Source for clarification. Continuing, Stormwater and Utility Projects were discussed next. Brief discussion. Discussion ensued on Potable Water and Reclaimed Water. Referring to Page 5 of 6, Vice Chairman William H. Poe noted "On your far right column, it shows an Operating Budget Impact of $10,000.00." Ms. Sahlstrom replied, "It should not be in that column. I will correct that." Next, Sanitary Sewer was discussed. Ms. Sahlstrom stated, "We would just take your recommendations forward to the Commission as an Informational Item at probably the next City Commission Meeting; and then actually as a Resolution for Adoption, it will go forward at the end of September with the Budget Adoption." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOAR.D/LOCAL PLANNING AGENCY SPECIAL MEETING -JULY 29, 2009 PAGE 3 OF 4 Chairman Lacey opened the "Public Input" portion of this Agenda Item. No one spoke. Chairman Lacey closed the "Public Input" portion of this Agenda Item. "I MOVE THAT -THE P&Z [PLANNING AND ZONING BOARD/] LOCAL PLANNING AGENCY, BASED ON TONIGHT'S PUBLIC HEARING, RECOMMEND TO THE CITY MANAGER AND THE CITY COMMISSION RELATED TO THE PRELIMINARY FIVE (5) YEAR CAPITAL IMPROVEMENTS PROGRAM FOR FISCAL YEAR 2009/2010 THROUGH FISCAL YEAR 2014 AND [20]15." MOTION BY BOARD MEMBER KARR. SECONDED BY BOARD MEMBER REVICZKY. DISCUSSION. Tape I/Side B VOTE: CHAIRMAN LACEY: AYE VICE CHAIRMAN POE: AYE BOARD MEMBER KARR: AYE BOARD MEMBER REVICZKY: AYE MOTION CARRIED. In other City business, and referring to the Department of Community Affairs, Ms. Sahlstrom stated, "I just wanted to report on the status of the EAR (Evaluation And Appraisal Report)-Based Amendments. We submitted the Transmittal back in June, and we have been in correspondence with the various reviewing Agencies and have had very positive comments. They really have commended us on our efforts and documents, and their comments have been very brief, very few and very minor." Ms. Sahlstrom distributed revisions that will be included in the EAR (Evaluation And Appraisal Report)-Based Amendment document to the Board Members. Discussion. Chairman Lacey reminded the Board Members that, "The Regular Meeting next week for the [August] 5th [2009] has been postponed to August 12th [2009] at 6:00 p.m." Board Member Rosanne Karr mentioned that she will participate via telephone for the August 12th, 2009 Regular Meeting. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING -JULY 29, 2009 PAGE 4 OF 4 ADJOURNMENT Chairman Lacey adjourned the Special Meeting at 7:53 p.m. RESPECTFULLY SUBMITTED: '' ~ //r'' ~ ,,//y~j^ J AN L. BROWN EPUTY CITY CLERK APPROVED: ~~~~=., CHARLES LACEY, AIRMAN PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY NOTE: These Minutes were approved at the August 12, 2009 Regular Planning And Zoning Board/Local Planning Agency Meeting.