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Home My WebLink About2009 02 18 Planning and Zoning Board Special MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING FEBRUARY 18, 2009 CALL TO ORDER The Local Planning Agency Special Meeting of Wednesday, February 18, 2009 was called to Order at 7:00 p.m. by Chairman Charles Lacey in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Charles Lacey, present Vice Chairman William H. Poe, absent Board Member Robert Heatwole, absent Board Member Rosanne Karr, present Board Member Justin C. Reviczky, present A moment of silence preceded the Pledge of Allegiance. Referencing the Intergovernmental Element, Ms. Eloise Sahlstrom, Senior Planner, AICP, ASLA, Community Development Department stated, "There was a c{uestion about the Tourist Development Council and the status of the percent increase -- it is now five percent (5%) and two percent (2%) was earmarked for Jetta Park. So, that tax has been amended to reflect that." Continuing, on the Funding from the [Tourist Development] Council, Ms. Sahlstrom added, "I checked on that and basically an event has to generate motel, hotel rooms so the Scottish Highland Games has received money from the (Tourist Development) Council but not through the City. The City has not ever applied for any monies, unless we were having an Event that would generate people coming and staying from somewhere else. That is really the criteria for getting your event approved for some funding." Ms. Sahlstrom stated, "I updated the utilities and on the telephone, I just made it where I did not specify what side of town different -which one Sprint, United [Telephone] had versus Bell South because apparently it is not as easily defined as just saying east and west. There have been a lot of updates to the Table at the end and it has been reworked to .put the agreements by category, Education, Drainage, Potable Water, Transportation, other and so forth -that all has been updated." CITY OF WINTER SPRINGS, FLORIDA AGENDA LOCAL PLANNING AGENCY SPECIAL MEETING -FEBRUARY 18, 2009 PAGE 2 OF 6 PUBLIC INPUT No one spoke. REGULAR REGULAR 600. Community Development Department -Planning Division Requests That The Local Planning Agency Review, Comment And Make Recommendation To The City Commission On The Draft Transportation Element. Mr. Brian Fields, P.E., City Engineer, Public Works Department: briefly addressed the Board Members about the Seminole Expressway. Discussion. Ms. Sahlstrom stated, "When you have your Joint Meeting with the City Commission, you will be provided astrike-out copy that will be the copy they will be going off of. You can look through this and make notes and verify, but you will probably want to work off a different copy so that you can reference the same page that they are on." ~~I MAKE A MOTION TO APPROVE THE INTERGOVERNMENTAL [ELEMENT) CHANGES THAT WE MADE." MOTION BY BOARD MEMBER REVICZKY. SECONDED BY BOARD MEMBER KARR. DISCUSSION. VOTE: CHAIRMAN LACEY: AYE BOARD MEMBER REVICZKY: AYE BOARD MEMBER KARR: AYE MOTION CARRIED. Ms. Sahlstrom introduced Consultant Mr. Carl Furney. Chairman Lacey asked Ms. Sahlstrom, "As a technical question - in the past, you have given us a new red-lined version when we came to the Meeting. Are we all working from the same document -the one we received last time?" Ms. 5ahlstrom replied, "Yes." Mr. Fields addressed the Board Members regarding the Transportation Element and stated, "The Transportation Element - we have reviewed it in detail and I do not think there is any major policy changes here. It is an extensive update of what we already had." Further discussion continued. CITY OF WINTER SPRINGS, FLORIDA AGENDA LOCAL PLANNING AGENCY SPECIAL MEETING -FEBRUARY 18, 2009 PAGE 3 OF 6 Mr. Carl Furney GISP, Project Manager, Planning Communities, Post Office Box 30696, Raleigh, North Carolina: briefly spoke to the Board Members about roundabout roadways. Referring to (Policy] 1.1.2:, Chairman Lacey noted, "We use `MPO' without ever defining Metro Plan Orlando before that." Board Member Rosanne Karr stated, "It is defined much later." Chairman Lacey replied, "Yes." Board Member Karr then added, "And also you did not define `TRANPLAN/FSUTMS' in [Policy] 1.1.3:." Ms. Sahlstrom asked, "Is there a long name for that Brian [Fields] that we should use or is that a term that is familiar?" Mr. Fields stated, "There are so many acronyms in here. We should have a list up front." Board Member Karr replied, "There should be a glossary of acronyms and abbreviations." On page II-9, Board Member Karr suggested that on "Policy 1.5.7:, I want to make sure that we suggest `well lit' when we talk about safe and efficient on-site motorized and non-motorized traffic movements...' because if you just have sidewalks and their either blocked by trees or not well lit, people are not going. to use them." Board Member Karr stated, "I added under [Policy] 1.5.13:, `Require that interconnected unencumbered sidewalks be constructed concurrently with new development by the developer'." There were no objections noted. Ms. Sahlstrom asked Board Member Karr, "Did you make a change to [Policy] 1.5.7: as well or just [Policy] 1.5.13:?" Board Member Karr replied, "[Policy] 1.5.7:, I put `To provide safe well lit efficient on-site motorized and non-motorized traffic movements'." Ms. Sahlstrom noted the change. Chairman Lacey suggested, "On [Policy] 1.5.7: and several of the bullets before that, we talk about `Require new development and redevelopment'. Earlier - we use the adjective `substantial redevelopment' to qualify some of these, and I would prefer to see that in all of these; [Policy] 1.5.3:, 1.5.4:, 1.5.6:, that where we say `redevelopment' that we put some qualifier in it like `substantial'." Board Member Justin C. Reviczky asked about [Policy] 1.5:17: and said, "How would you do that?" Discussion. Mr. Fields replied, "Not a real relevant Policy right now for us. Good point." Ms. Sahlstrom added, "Is it a Policy -that we should just strike at this point, or leave it in place?" Mr. Fields stated, "I am okay with striking it." Discussion ensued on Policy 1.5.20: Trails Advisory Committee. For Policy 1.6.1: Board Member Karr suggested it to read as, "Encourage ridership and thereby reduce traffic and pollution." Ms. Sahlstrom replied, "I would propose [Policy] 1.1.6: to read as it is and then after `(SunRail)' then to say, `to help achieve ridership, improve air quality and reduce greenhouse gas emissions' and delete what is shown as [Policy 1.6.] 1:, 2:, and 3:. So, the Policy 1.6.4: is actually [Policy] 1.6.1:." CITY OF WINTER SPRINGS, FLORIDA AGENDA LOCAL PLANNING AGENCY SPECIAL MEETING -FEBRUARY 18, 2009 PAGE 4 OF 6 Board Member Karr replied, "Okay." Ms. Sahlstrom added, "I apologize for that." There were no objections voiced. Discussion. Tape 1/Side B Further discussion ensued on Public Transit. Referencing Page II-25, Table II - 4: Public Transit Characteristics, Ms. Sahlstrom said, "I put that in place, but I need to verify that Data." On Policy 1.6.9:, Chairman Lacey asked, "I think that terminology is a little confusing." Board Member Reviczky suggested, "Riders with special needs." Chairman Lacey replied, "Yes." Mr. Fields reiterated, "Accommodate riders with special needs." There were no objections noted. Referencing Policy 1.6.10: was noted to change `disrepair'. Board Member Karr recommended Policy 1.9.1: to read, "`Monitor the schedules for improvements and ongoing policies of all jurisdictions' and under [Policy] 1.9.6:, again I added the word `unencumbered' to sidewalks." Referencing Objective 1.10: and Policy 1.10.1:, Board Member Karr suggested, "Then I would change the terminology -the Objective to match instead of calling it `Traffic Management Systems' -call it `Transportation Management Systems'. I would just coordinate [Policy] 1.10.1: with [Policy] 1.10." Chairman Lacey stated, "Yes." There were no objections voiced. Board Member Karr asked about the formatting on Policy 1.11.6:. Ms. Sahlstrom stated, "Those are supposed to be bullets." Board Member Karr replied, "That is what I thought." Ms. Sahlstrom asked Mr. Fields, "Is there anything else - on these Policies that you wanted to go over?" Mr. Fields replied, "On [Policy] 1.2.8:, `Design all major roadways as complete transportation corridors', the `all' - I would say maybe `to the extent feasible' or `to the extent appropriate'." Board Member Karr said, "Yes." There were no objections noted. On Policy 1.5.10: on page II-9, Mr. Fields read, "`Include landscaping and streetscaping as roadway design components', again `where appropriate'." I think there are a lot of places where we need to look at concerning `where feasible' or `where appropriate', just to make sure we are not locking into something..." Chairman Lacey replied, "...I agree." CITY OF WINTER SPRINGS, FLARIDA AGENDA LOCAL PLANNING AGENCY SPECIAL MEETING -FEBRUARY 18, 2009 PAGE 5 OF 6 Referencing Policy 1.5.15:, Mr. Fields noted, "`By limiting the crossing width to 48 feet'. I am not sure where that number came from." Ms. Sahlstrom asked, "What do you suggest for the terminology?" Mr. Fields suggested, "I would say `Make intersections limited crossing distance to the shortest possible distance given the constraints of the characteristics of the roadway'." For Policy 1.8.4:, Mr. Fields stated, "Scenic guidelines. I think that means tree trimming standards to - we do not have scenic guidelines." Board Member Karr asked, "Are we going to take it out?" Board Member Reviczky asked, "I think we should mirror the language that was used in the Conservation Element. Does that make sense?" Ms. Sahlstrom replied, "Yes - I think we can mirror the language from the Conservation Element to a certain extent, so it is clear that there is some protection for trees." Referencing the map on page II-18, Mr. Fields suggested that, "We probably do need to update this -map." Discussion. Chairman Lacey asked, "Will you be able to make those changes when we forward this on?" Ms. Sahlstrom replied, "I think so." On page II-15, Board Member Karr suggested, "Instead of saying `auto dependent', I would rather say `automobile dependent'." There were no objections voiced. Discussion. Chairman Lacey stated, "I would entertain a Motion to Approve it with the changes discussed this evening plus anon-policy editorial changes that Ms. Karr [Board Member] would pass on to Staff." "SO MOVED." MOTION BY BOARD MEMBER REVICZKY. SECONDED BY BOARD MEMBER KARR. DISCUSSION. VOTE: BOARD MEMBER KARR: AYE CHAIRMAN LACEY: AYE BOARD MEMBER REVICZKY: AYE MOTION CARRIED. Ms. Sahlstrom reminded the Board Members of the Community Visioning Workshop next Thursday, February 26, 2009. In other business, Mr. Fields discussed various projects to the Board Members. CITY OF WINTER SPRINGS, FLORIDA AGENDA LOCAL PLANNING AGENCY SPECIAL MEETING -FEBRUARY 18, 2009 PAGE 6 OF 6 ADJOURNMENT Chairman Lacey adjourned the Regular Meeting at 8:15 p.m. APPROVED: CH ~ Y IItMAN PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY NOTE: These Minutes were approved at the March 4, 2009 Regular Planning And Zoning Board/Local Planning Agency Meeting. RESPECTFULLY SUBMITTED: