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HomeMy WebLinkAbout2009 02 04 Planning and Zoning Board Regular MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING FEBRUARY 4, 2009 CALL TO ORDER The Planning And Zoning Board/Local Planning Agency Regular Meeting of Wednesday, February 4, 2009 was called to Order at 7:01 p.m. by Chairman Charles Lacey in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Charles Lacey, present Vice Chairman William H. Poe, present Board Member Robert Heatwole, absent Board Member Rosanne Karr, present Board Member Justin C. Reviczky, present A moment of silence preceded the Pledge of Allegiance. Under Agenda Changes, Chairman Lacey stated, "We are going to modify [Regular Agenda Item] `600' to include after the `Recreation And Open Space Element', we will go through updates from Eloise [Sahlstrom, Senior Planner, AICP, ASLA, Community Development Department] on the `Housing Element' and then we will determine at that time whether we are going to continue with the `Conservation Element'." INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The January 7, 2009 Regular Meeting Minutes. "I RECOMMEND APPROVAL OF THE MINUTES [JANUARY 7, 2009] AS CIRCULATED." MOTION BY VICE CHAIRMAN POE. SECONDED BY BOARD MEMBER KARR. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -FEBRUARY 4, 2009 PAGE 2 OF 11 VOTE: BOARD MEMBER KARR: AYE CHAIRMAN LACEY: AYE BOARD MEMBER REVICZKY: NAY VICE CHAIRMAN POE: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS No Reports were given. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Community Development Department -Planning Division Requests That The Local Planning Agency Review, Give Comment And Make A Recommendation On The Draft Recreation And Open Space Element And Possibly The Draft Conservation Element, Time Permitting. Ms. Sahlstrom presented this Agenda Item and stated, "We did not give you the same strike-through version [Recreation And Open Space Element] that you had last time. One reason for this is, basically this `Element' is totally rewritten -there are aspects of it that are kept from before, but it has been improved upon so much that it would be difficult to follow. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -FEBRUARY 4, 2009 PAGE 3 OF 11 That strike through [version] is available, but I just felt that it was totally confusing at this point to distribute it -and probably when we take it forward on this Element, we will probably just say `This replaces in it's entirety, the previous Element,' and that will simplify it'." A series of maps were distributed to the Board Members. Discussion. Under Policy 1.1.1:, Ms. Sahlstrom stated, "It should really say `City Owned' because I did not factor in the St. John's River [Water] Management District open space that is conservation land. The areas that I factored in were simply areas that the City does own and control and previously we did not have that really factored in or as a Level of Service (LOS), but given our directive as one (1) of our major issues to have additional greenspace, it makes sense to calculate it into the total to show it on the maps and so forth." Board Member Rosanne Karr asked, "Can you be clear as to where you want us to put `City, Owned'?" Ms. Sahlstrom replied, "Right where it says, `Publicly Owned Open Space:' under Policy 1.1.1:." Mr. Chuck Pula, Director, Recreation And Parks Department addressed the Board Members on this Element. Chairman Lacey stated, "There was an extra period on [Policy] 1.1.9:." Referring to Policy 1.6.3:, Board Member Karr noted a correction and said, "'Fees were collected'. When were they collected?" Ms. Sahlstrom replied, "Right. It should be ~.e, „ Continuing, Board Member Karr added, "The next one is [Policy] 1.7.1:, I just added, `including Seminole County, Oviedo, Longwood and Casselberry'. Is that necessary or not?" Ms. Sahlstrom replied, "We could just say `And local jurisdiction'." Mr. Pula stated, "I think `adjacent' would be more appropriate." Chairman Lacey added, "Why don't we strike the last phrase including `with Seminole County' and just say `adjacent jurisdictions which would include Seminole County and Oviedo, Longwood and Casselberry'." Board Member Karr stated, "Yes." There were no objections voiced. Discussion. Referencing Policy 1.2.1:, Chairman Lacey noted, "Have we come down to substituting `Encourage' for `Maximize'? Board Member Justin C. Reviczky stated, "It should be, `Encourage public participation in planning all phases'." Chairman Lacey reiterated, "Encourage public participation in planning all phases, etc." No objections were noted. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -FEBRUARY 4, 2009 PAGE 4 OF 11 Discussion ensued on Policy 1.6.1: Chairman Lacey asked, "Do you have in mind any process by which as we go through this -document that we can flag things like this that actually are Policy decisions that they need to pay attention to?" Ms. Sahlstrom replied, "We can do that. We can - do a highlighted section for those things that are definitely a new Policy section." Continuing, Chairman Lacey then asked, "What does this Board want in terms of a recommendation of what Eloise [Sahlstrom] is proposing?" Board Member Karr stated, "I think that is a good idea because I really do not think that the Commissioners have the time to go through the documents as we do. So, if we could flag them like that and maybe give a brief statement as to why it was added or what prompted you to add it, they would be able to consider it better." Ms. Sahlstrom replied, "That is a good point." For Policy 1.5.6:, Board Member Karr suggested, "Instead of saying, `Continue to implement a scholarship program for low-income families', I would change `implement' to `provide'." Ms. Sahlstrom replied, "That is fine." Chairman Lacey said, "Yes." There were no objections voiced." Chairman Lacey stated, "On Table VI-l: [Park and Open Space Acreage, Based on Level of Service Standards] -those `Deficit' numbers on the far right hand column get your attention if we do add in the [Seminole] County Parks, does that apply enough to our open space requirement that we do meet the four (4) acres per 1,000 residents threshold?" Ms. Sahlstrom replied, "It would apply - it works better in the overall park land, but actually we have the wetland park that is to be conveyed to the City from Mr. Schrimsher in the Town Center. That is not included and that is forty (40) acres. So, to answer your question, we would not have a deficiency, but at this point in time, we do not have that property conveyed. But it is guaranteed to be conveyed in a Development Agreement." Chairman Lacey asked, "So, we have a plan that with forty (40) acres solves our problem even through 2030?" Ms. Sahlstrom stated, "That is correct." Board Member Karr added, "Do you want to add a `footnote' to that effect?" Ms. Sahlstrom responded, "Sure." Chairman Lacey added, "Yes. I think that would be helpful." Vice Chairman William H. Poe added, "You need to highlight that." There were no other objections noted. Board Member Karr stated, "Under [1. Public] Parks and Open Space, there was a period missing - it is at the top of -Page VI-11." Under a. RegIOnal Parks, Board Member Karr stated, "More than two communities and featuring feature outdoor recreation' - I would say `feature' instead of `featuring'." Ms. Sahlstrom reiterated, "Regional Parks are large -parks serving more than two -and `featuring...'." Board Member Karr agreed with "featuring"." There were no objections voiced. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -FEBRUARY 4, 2009 PAGE 5 OF 11 Continuing, Board Member Karr added, "Under g. Open Space, there is just a space between `from' and `9J-5'." Deputy City Clerk Joan Brown asked, "What page is that on?" Board Member Karr replied, "It is on page VI-17." With further discussion on the Public Parks and Recreational Facilities, Board Member Karr asked, "What about the YMCA (Young Men's Christian Association)?" Ms. Sahlstrom replied, "That is a good thing to put in there." Board Member Karr then asked, "Do you have the yoga place? It used to be Red Door Yoga." Ms. Sahlstrom stated, "Can you provide me with the name of it and the address?" Board Member Karr replied, "Yes." Chairman Lacey asked, "I think a Motion to Approve the changes, also incorporate the grammatical changes that Rosanne [Board Member Karr] has to give Eloise [Sahlstrom] later." "I WOULD LIKE TO MAKE A MOTION THAT WE APPROVE THE OPEN SPACE AND RECREATIONAL ELEMENT WITH THE CHANGES WE MADE THIS EVENING TO INCLUDE EDITORIAL COMMENTS TO BE PROVIDED BY MS. [ROSANNE] KARR." MOTION BY VICE CHAIRMAN POE. SECONDED BY BOARD MEMBER REVICZKY. DISCUSSION. VOTE: CHAIRMAN LACEY: AYE VICE CHAIRMAN POE: AYE BOARD MEMBER KARR: AYE BOARD MEMBER REVICZKY: AYE MOTION CARRIED. Ms. Sahlstrom asked the Board Members, "I have included - a copy of the Map that was from the [Ad Hoc Winter Springs] Open Space Advisory [Study] Committee when they were looking at ranking of possible sites for purchase, and I was wondering if we might not want to include that Map rather than this one that says, [Map VI-6:] `Target Areas for New Parks' or maybe both of them and just wanted to get some guidance from you on that." Tape 1/Side B Vice Chairman Poe stated, "That would be an ideal one to include in it, but I certainly would not eliminate the other because that is an analysis of where we might need parks. I am not sure that parks were a centralized concept that we looked when we looked at open space. We looked at it from a broader perspective. I would recommend -that both of them be in there. We even mentioned the [Ad Hoc Winter Springs] Open Space [Advisory Study] Committee in here." Ms. Sahlstrom replied, "Okay. Well then that would be `Map VI-7'." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -FEBRUARY 4, 2009 PAGE 6 OF 1 ] Referencing the Housing Element, Chairman Lacey stated, "The red lined part of this is what we had from before with comments that we approved?" Ms. Sahlstrom replied, "Yes." Chairman Lacey asked, "Is there anything else in here that was not approved by us at the last Meeting?" Ms. Sahlstrom stated, "Yes. There are some things in yellow that are changed enough that should warrant your attention." Discussion ensued on definitions. Chairman Lacey stated, "The first big change I see is on [Policy] 1.1.8:." With further discussion, Chairman Lacey added, "Any comments on [Policy] 1.1.8: or 1.1.9:?" There were no objections voiced. Chairman Lacey asked, "[Policy] 1.1.14:?" Continuing further discussion, Chairman Lacey stated, "Any comments?" Board Member Karr replied, "My comments would just be editorial. Can I just give you my editorial later?" Ms. Sahlstrom replied, "Yes." Continuing onto the next Policy, Chairman Lacey asked, "[Policy] 1.3.3:." Ms. Sahlstrom stated, "Actually Seminole County already has theirs in place. They have and they support this without the first phrase `Examine the need to establish'." Ms. Sahlstrom added, "Apparently Seminole County does have Federal and State funding of this [Affordable Housing] Trust Fund." Board Member Karr stated, "I guess what I would add is `Periodically examine'." Ms. Sahlstrom suggested, "We could put a date on it and say, `Examine the need by 2012'." Board Member Karr noted, "Yes." Ms. Sahlstrom replied, "Okay." With further discussion of the Housing Element, Chairman Lacey stated, "On [Policy] 1.3.10:, it looks like you primarily went from uncertain terminology of the number of Workforce Housing Units to twenty percent (20%) of them." Ms. Sahlstrom commented, "Right, but it says `Encourage'." Referencing page III-29, Ms. Sahlstrom discussed Government Subsidized Housing. Mr. Randy Stevenson, AICP, ASLA, Director, Community Development Department addressed the Board Members and said, "I would like to check on that. I might have misspoken on the [19]99 Bond Fund - I do not think those are the same Funds that we invested and got back on the construction on the western side of town. I believe those funds have been in place and the [19]99 [Bond] Fund is what is currently being considered for the Amphitheatre. I would like to double check on that - I think they are two (2) separate funds." Mr. Stevenson added, "If you would allow me to check into that, we will get that information back via email." Chairman Lacey replied, "I would appreciate it." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -FEBRUARY 4, 2009 PAGE 7 OF 11 Continuing, Mr. Stevenson added, "Let me tie these two (2) Funds together and -let you know exactly where we stand on both Funds, if that is agreeable to every one?" Chairman Lacey replied, "Okay." There were no objections noted. Discussion. Ms. Sahlstrom added, "We will just have to make sure when we get to the final adoption that it's really what it needs to be graphically." Board Member Karr asked, "Do you think since all the other Tables have Seminole County to the right, are you going to change that?" Ms. Sahlstrom replied, "Yes. I will ask the Consultant to change that." "I WOULD LIKE TO RECOMMEND THAT THE REVISED VERSION PRESENTED TO US THIS EVENING ON THE HOUSING ELEMENT BE APPROVED AS PRESENTED." MOTION BY VICE CHAIRMAN POE. SECONDED BY BOARD MEMBER KARR. DISCUSSION. VICE CHAIRMAN POE ADDED, "AND EDITORIAL COMMENTS THAT YOU PRESENTED." VOTE: BOARD MEMBER REVICZKY: AYE CHAIRMAN LACEY: AYE VICE CHAIRMAN POE: AYE BOARD MEMBER KARR: AYE MOTION CARRIED. Chairman Lacey stated, "I propose we go on with the Conservation Element. Eloise [Sahlstrom) do you see any problem in proceeding?" Ms. Sahlstrom replied, "It is totally up to you." Chairman Lacey asked, "Members of the Board, do you want to go forward?" Board Member Karr said, "Yes." Board Member Reviczky stated, "Yes." There were no objections noted. At next week's Meeting, Ms. Sahlstrom explained, "We will be doing the Intergovernmental [Element)." Next, Ms. Sahlstrom reviewed the Conservation Element with the Board Members. For Policy 1.2.6:, Ms. Sahlstrom stated, "Rather than say `Xeriscape', I changed it to say, `Promote the use of best management techniques by adopting a Florida- friendly/Waterwise ordinance and promoting, through educational programs and publications, the use of Florida-friendly/Waterwise practice'." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -FEBRUARY 4, 2009 PAGE 8 OF 11 Referencing Policy 1.1.4:, Chairman Lacey suggested, "As a Policy, would it be better than citing a specific analogy just to rely on the words, `For the most fuel efficient vehicles in their class'." Ms. Sahlstrom replied, "That sounds good." Board Member Karr stated, "Yes." There were no objections voiced. Chairman Lacey suggested, "Strike `hybrid vehicles or' and you are pretty much there." Ms. Sahlstrom noted the change. For Policy 1.1.5:, Board Member Karr stated, "I crossed the whole thing out." Ms. Sahlstrom replied, "We can take it out." No other objections were voiced. Discussion. Next, Chairman Lacey asked, "What is our definition of a greenhouse gas?" Ms. Sahlstrom replied, "I do not have an answer for you. I can bring that back next time." Board Member Karr asked, "Is there anywhere else that you spell out the St. John's River Water Management District?" Board Member Karr suggested, "If it is not spelled out, it needs to be." Ms. Sahlstrom stated, "I will spell that out. Are you on Policy 1.2.8?" Board Member Karr said, "Yes." Continuing, Board Member Karr stated, "You changed [Policy] 1.2.9: completely." Ms. Sahlstrom explained, "I took out [Policy] 1.2.10: because I felt that [Policy 1.2.] 9: and [Policy 1.2.] 10: kind of went together. I changed it because this section is talking about ground water and part of what was stated was talking about things that were not ground water because it included solar collectors, passive ventilation and gas thermal heat pumps, so I combined [Policy 1.2.] 9: and [Policy 1.2.] 10: and it now says, `Encourage provision of such environmentally-friendly features as, "green roofs", cisterns, water gardens, porous pavement, and natural landscapes (with native plants), as appropriate'." Discussion. Referencing Policy 1.3.4:, Board Member Karr stated, "There is a typo in the second to last bullet." Ms. Sahlstrom noted this change. Ms. Sahlstrom noted that, "[Policy] 1.3.6: is -totally new. It is a Policy relating to the TMDL (Total Maximum Daily Load) and realized we did not have any Policy about that and looking at Seminole County's Policy, I came up with this language." Board Member Karr stated, "That is fine with me." There were no objections noted. Continuing, Ms. Sahlstrom stated, "On [Policy] 1.4.2:, I have added the word `regional significance'. It says now, `Review during the development review process with heightened scrutiny and as a priority for protection, environmental areas having regional significance'." Ms. Sahlstrom added, "Maybe there should be some clarifying language there to say, `in coordination with' ..." Board Member Karr stated, "...Yes. St. John's River Water Management District." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -FEBRUARY 4, 2009 PAGE 9 OF 11 Ms. Sahlstrom then added, "How about, `as determined by St. John's [River Water Management District] and FDEP [Florida Department of Environmental Protection]?" Chairman Lacey stated, "Fine with me." There were no objections voiced. Board Member Reviczky noted that on Policy 1.5.5:, and stated, "Design is spelled wrong. It has an `e' at the end." Ms. Sahlstrom stated, "[Policy] 1.6.2: has changed significantly. The intent of the Policy was to coordinate with the appropriate agencies and so, the language was taken from Seminole County because I felt that this language conveyed what we were trying to say in a better way." Board Member Karr replied, "I do not have a problem with that." There were no objections noted. Continuing, Board Member Karr suggested that on, "[Policy] 1.7.2:, I would change that to `Encourage with incentives'." Ms. Sahlstrom replied, "All right." Tape 2/Side A To reiterate the wording on Policy 1.7.2:, Board Member Karr stated, "I did not take out, `The City shall' -and say, `Encourage with incentives natural resource and open space protection, and require sound land stewardship management practices to restore, preserve, andlor maintain native ecosystems with conservation areas'. I just switched `preserve' and `restore'." Ms. Sahlstrom replied, "Okay." There were no objections voiced. On Policy 1.8.3:, Chairman Lacey asked, "I had a question on what the Conference of Mayors Climate Protection Agreement is?" Ms. Sahlstrom stated, "I do not have any information on that." Ms. Sahlstrom added, "I do not really know the implications of it, but I left it in. I can bring that back to you next time." Chairman Lacey stated, "Because I definitely could not endorse an open ended statement like that without knowing what was involved." Ms. Sahlstrom then added, "Okay. Why don't I get some information on that and I will bring that next time." Referencing Policy 1.8.9:, Vice Chairman Poe suggested language such as, "Recycle those -office materials that are practical." Board Member Karr stated, "I agree." Chairman Lacey said, "Yes." On Policy 1.8.11:, Vice Chairman Poe then added, "`Retrofit the City's fleet of motor vehicles with the most efficient tire when new tires are required'." Chairman Lacey stated, "I agree." There were no objections voiced. Board Member Karr noted a typographical error in the Maps located in the `Legend' the word `Representation'. Ms. Sahlstrom replied, "The Consultant can take care of that." As noted on page V-15, second paragraph, Board Member Karr stated, "There is a space missing -there should be a space between `Winter Springs' and `are'." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -FEBRUARY 4, 2009 PAGE 10 OF 11 Board Member Karr asked Ms. Sahlstrom, "Can you have the Consultants do a spell check? Legend in Map V-4 has several typo's [graphical]." Ms. Sahlstrom noted, "I did know that the title was incorrect on [Map V-4:] the `Vegetative' and I could not correct that." Continuing, Ms. Sahlstrom added, "What we will have to do is a quality check of the Mapping to make sure it is referencing the right Map." With further discussion, Board Member Karr said, "On page V-21, [e. Sulfur Dioxidel, did you change `Florida Power Corporation' to `Progress Energy'? And under `Particulate Matter (PMIO and PM2.s)' you say, `Two human man made classifications'?" Board Member Karr then stated, "I would say, `Two manmade'." On page V-22, 5. Hazardous Waste, Board Member Karr read, "This information is sent to the applicable local Fire Departments." Ms. Sahlstrom stated, "Obviously that is incorrect. I think that sentence just needs to be struck." Ms. Sahlstrom suggested it to read, "`This information is sent to the applicable local Fire Departments'." Discussion. Under 11. Commercial, Recreation and Conservation Uses Of Natural Resources, d. Protection of Ground Water, Vice Chairman Poe stated, "There is an `1' in front of Floridan." Under 12. Potential for Conservation, Use or Protection of Natural Resources, a. Conservation, Chairman Lacey asked, "We talk about our `Two golf courses'." Board Member Karr stated, "Why don't we say `one' [golf course]." Board Member Karr then added in the same paragraph, "To assist in the conservation of natural resources, add `The City's Code of Ordinances should more strictly govern development'." There were no objections voiced. Also noted in 12. Potential for Conservation, Use or Protection of Natural Resources, a. Conservation, Board Member Karr stated, "Four (4) lines from the bottom and say, `Publicity of these efforts include brochures kept in the City's public building, notices on the water bill', instead of `on the water bill', I would say, `on water bills'." Ms. Sahlstrom stated, "Okay." There were no objections noted. Lastly, Board Member Karr noted on the last page V-38, and stated, "You capitalize it everywhere else - `Future Land Use Map'." Ms. Sahlstrom noted the correction. "I WILL MAKE THE MOTION TO ACCEPT THE CHANGES TO THE CONSERVATION ELEMENT AS WE DISCUSSED TONIGHT." MOTION BY BOARD MEMBER KARR. SECONDED BY VICE CHAIRMAN POE. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -FEBRUARY 4, 2009 PAGE 11 OF 11 VOTE: CHAIRMAN LACEY: AYE BOARD MEMBER REVICZKY: AYE BOARD MEMBER KARR: AYE VICE CHAIRMAN POE: AYE MOTION CARRIED. Next, Chairman Lacey stated, "Let's discuss the Agenda for next week. Our next Meeting is February 10th, [2009] at 6:30 [p.m.] and we have on this Agenda, the Conservation Element and the Intergovernmental [Element]. We have the Intergovernmental [Element] - we finished Conservation [Element]. Although, I assume you will give us a new final version of the Conservation [Element] next week?" Ms. Sahlstrom replied, "If you would like, I can do that." ADJOURNMENT Chairman Lacey adjourned the Regular Meeting at 9:01 p.m. RESPECTFULLY SUBMITTED: D ~ ~- ~ 1~ L. BROWN I'Y CITY CLERK APPROVED: CH LES , CHAIItMAN PLANNING ZONING BOARD/LOCAL PLANNING AGENCY NOTE: These Minutes were approved at the March 4, 2009 Regular Planning And Zoning Board/Local Planning Agency Meeting.