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HomeMy WebLinkAbout2009 01 29 Planning and Zoning Board Special MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING JANUARY 29, 2009 CALL TO ORDER The Local Planning Agency Special Meeting of Thursday, January 29, 2009 was called to Order at 7:00 p.m. by Chairman Charles Lacey in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Charles Lacey, present Vice Chairman William H. Poe, present Board Member Robert Heatwole, present Board Member Rosanne Karr, present Board Member Justin C. Reviczky, present A moment of silence preceded the Pledge of Allegiance. Chairman Lacey welcomed new Board Member Justin C. Reviczky. REGULAR REGULAR 600. Community Development Department -Planning Division Requests That The Local Planning Agency Review, Give Comment And Make A Recommendation On The Draft Housing Element. Ms. Eloise Sahlstrom, Senior Planner, AICP, ASLA, Community Development Department presented this Agenda Item and stated, "I did appreciate all of you being at the Workshop [Seminar] this afternoon." Chairman Lacey stated, "We have gotten two (2) versions of each Element from you Eloise [Sahlstrom], one that is the complete print out and one that shows all the corrections through Word. Which of those versions would you rather us follow?" Ms. Sahlstrom said, "The one is the easy to read version -and that is the one I would like to go through. The strike-through version is necessary for DCA (Department of Community Affairs), but it is also helpful if you want to see if this is something new that's been added or if it was something that was already in there." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING -JANUARY 29, 2009 PAGE 2 OF 9 Ms. Sahlstrom introduced Consultant Ms. Teresa Townsend, AICP, from Planning Communities, LLC. Continuing, Ms. Sahlstrom spoke of the Community Visioning Workshop scheduled for Thursday, February 26, 2009. Chairman Lacey asked the Board Members, "Is everyone in the (Local Planning) Agency comfortable with the process that we are embarking on?" Board Member Robert Heatwole stated, "Yes." Board Member Reviczky commented, "Yes." There were no objections noted. With further discussion, Ms. Sahlstrom stated, "One thing I did want to make note of is, one of the major changes that we are proposing is to move the `GOALS, OBJECTIVES, AND POLICIES' forward. Previously in the Comp[prehensive] Plan that was the last part of each Element. We want that as the first part." Discussion ensued on an Executive Summary. Next, Ms. Sahlstrom commented that a section on "Definitions" would be added. A PowerPoint review of the Evaluation And Appraisal Report (EAR) was discussed next. Ms. Sahlstrom noted that "The Table of Contents will be `i's and not actual page numbers." Continuing, Ms. Sahlstrom added, "Under the `GOALS, OBJECTIVES, AND POLICIES', I think what we will want to do in the `OBJECTIVE', we will say perhaps `The City shall', but then as we move into the `Policy', I think we will want to eliminate the first part of the sentence to just say, `continue', `revise', `encourage'." Under GOAL 1: PROVISION OF HOUSING., Ms. Sahlstrom stated, "On Policy 1.1.1:, I think that should say, `The City's Future Land Use Map shall include adequate amounts of land for housing to accommodate the City's projected population'." Referencing Policy 1.1.2:, Ms. Sahlstrom noted, "We could strike the part that says, `the secondary' and then put a `period' after `development' and strike the last part of the sentence, and strike the word `the' after `in place for'." Continuing on to Policy 1.1.3:, Ms. Sahlstrom stated, "Just start it with `Revised Ordinances', so strike, `The City should continue reviewing' and replace it with `Revised'." With discussion of Policy 1.1.4:, Ms. Sahlstrom commented, "Strike `The City shall' and start with `Encourage the development' and then replace the word `housing' with `redevelopment of property that will integrate diverse choices of housing'." CITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING -JANUARY 29, 2009 PAGE 3 OF 9 Referencing Policy 1.1.5:, Ms. Sahlstrom noted, "After `and other regulatory agencies'- just add `and assistance with the permitting process'." Next, Policy 1.1.8:, Ms. Sahlstrom stated, "That at the end of that Policy, the last sentence continues with `provided adequate buffering/transition areas are provided adjacent to lower density residential'." With further discussion, Ms. Sahlstrom questioned Policy 1.1.9: and said, "That was one (1) of the recommendations as a way to approach the provision of greenspace. We could leave it in there for now. What are your thoughts?" Discussion. Vice Chairman William H. Poe stated, "I would question whether to eliminate it." Ms. Sahlstrom then stated, "Let's leave it then and maybe change the word `it' to `the developer'." With discussion of Policy 1.1.10:, Ms. Sahlstrom said, "Second to the last sentence, remove the word `in the quality', just say `the quality'." For Policy 1.1.12:, at the end of that sentence, Ms. Sahlstrom added, "Impact fee subsidies `comma', strike `and' density strike `incentives' and say `bonuses and workforce housing tax credits'." Chairman Lacey asked, "Can you read that whole sentence as modified?" Continuing, Ms. Sahlstrom reiterated, "Such partnership may include, but is not limited to, impact fee subsidies, density bonuses, and workforce housing tax credits." As discussion ensued on Policy 1.1.14:, Ms. Sahlstrom indicated that, "I can work on this policy." Chairman Lacey asked, "Is the idea of a graduated density by proximity, is that something that has been done elsewhere and would you know how to phrase doing something like that here?" Ms. Sahlstrom replied, "Yes." With further discussion, Ms. Sahlstrom commented, "There was a discussion of Transit and to support Transit, you tend to want to have higher density. So, what you could say is within a quarter of a mile of Tuskawilla Road or [State Road] 434, the density should be a minimum of ten (10)." Board Member Reviczky stated, "I think we should be looking for - a higher density than ten (10) at the starting point. It will not look right and it will not support the numbers." Ms. Sahlstrom replied, "That is true." Chairman Lacey asked, "Do we have any Consensus on whether this is the right approach?" Vice Chairman Poe stated, "I agree. I think the closer you are the higher the density. The farther away you are, less dense." There were no objections noted. Ms. Sahlstrom suggested, "We could put together a Table so we could say, `a quarter of a mile not less than thirty (30)'; `Half a mile, not less than twenty (20)', but, of course Jesup's Reserve is less and it is within a quarter and a half mile. So, are you okay with that?" Discussion. Tape 1/SideB CITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING -JANUARY 29, 2009 PAGE 4 OF 9 With further discussion, Ms. Sahlstrom stated, "The Comp[rehensive] Plan is intended to be visionary and not regulatory -but if it is something that is an important thing for the City then my opinion is that it is good to have it in the Comp[rehensive] Plan because then it can not be written out through a Development Agreement and then -you got to make sure it is worded in a way that works because there is always exceptions too." Discussion. Ms. Sahlstrom remarked that, "I can work on this Policy and put together a Table, if that is your direction." Board Member Rosanne Karr stated, "Yes." Chairman Lacey noted, "Yes. Have we agreed on that?" Board Member Heatwole replied, "Yes." No objections were noted. With further discussion, Ms. Sahlstrom stated, "As their direction [City Commission] was that the Workshop was to make the changes that you give direction to, and actually I can bring that back before we provide them..." Board Member Karr stated, "...Good." Ms. Sahlstrom added, "We can just review that Policy at another Meeting, so that you have time to give input." Discussion ensued on Objective 1.2: Relocation. Ms. Teresa Townsend, AICP, Chief Executive Officer, Planning Communities, LLC, 2510 Wild Tamarind Boulevard, Orlando, Florida: spoke on Relocation and Transportation issues and commented, "It is a good idea to just leave it in there. You can reword it anyway you like, but any project that receives Federal or State funds which most of your Transportation projects do, will require it." Continuing on with the Housing Element, Ms. Sahlstrom stated, "On Objective 1.3: [Very Low, Low and Moderate-Income Households.], the City shall encourage, add `and attempt to assist' the private sector... and Policy 1.3.1: `Review and revise City land development regulations to remove undo constraints'." Regarding Policy 1.3.3:, Chairman Lacey asked, "Does that exist now and where would it be funded?" Ms. Sahlstrom replied, "We have some funds for redevelopment, but as far as affordable housing as a trust fund, I am not aware if we have that - I could check that for the next time." Referring to Policy 1.3.3:, Chairman Lacey noted, "`The City shall examine', I am guessing this language has been there for eight (8) years and we never bothered to examine anything; so my question is, `Do we put that in to satisfy somebody knowing full well we are going to do nothing or should we actually make our Policy in the Comp[rehensive] Plan reflect reality'?" Ms. Sahlstrom replied, "I think it's probably one of those things that it is a good thing to do and we should do it, but you are right, I don't think we have that in place." Board Member Karr stated, "Let us examine the need for it." Ms. Sahlstrom replied, "Okay." CITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING -JANUARY 29, 2009 PAGE 5 OF 9 With discussion of Policy 1.3.8:, Ms. Sahlstrom suggested, "`Promote mixed uses and include provisions for a wide variety of housing types and prices, in large tract developments except within the GreeneWay Interchange District'." Ms. Sahlstrom stated, "Going back to [Policy] 1.1.4:, instead of saying `establish a program' would you rather say `explore the need for a program'?" Board Member Karr said, "Yes." Chairman Lacey replied, "Definitely." Continuing, Ms. Sahlstrom added, "In [Policy] 1.3.2:, Randy [Stevenson, Director, Community Development Director] has some comments - `Examine the need to amend the zoning ordinance to permit density increases for the development of low and moderate-income housing. Any such Amendments will establish conditions under which such increases may be permitted. These conditions may include but are not limited to differences in density compared to adjoining properties, adequacy of infrastructure, buffers, project size and percent of any development devoted to low and moderate-income housing'." Ms. ~ Sahlstrom asked, "Sound okay?" Chairman Lacey said, "Fine with me." Vice Chairman Poe stated, "Yes." There were no other objections. Next, Ms. Sahlstrom added, "For [Policy] 1.3.5:, Randy [Stevenson] has it rewritten, `The City will pursue the use of transportation concurrency exception areas to encourage geographic dispersal and expansion of workforce housing opportunities'. Does that sound okay?" No objections were noted. Referencing Policy 1.3.8:, Ms. Sahlstrom noted, "Add the word, `developments', after `Promote mixed use developments'." Discussion ensued on Policy 1.3.10:, Ms. Sahlstrom read, "`To supplement the need for workforce housing in the Town Center and to add density, one (1) out of every five (5) single family detached units shall include a garage apartment along with the unit'." Ms. Sahlstrom added, "If they are going to go single family detached, then they would need to at least include twenty percent (20%) of the unit with the garage apartment. It doesn't mean that they have to use it as an apartment, it could just be extra living space, but it is set up where it could be rented out." Chairman Lacey added, "For any of these `GOALS', I dislike mandates -that are absolute, I much prefer language `shall' or `encourage'." Board Member Reviczky commented, "I agree." No objections were voiced. Pertaining to Policy 1.3.10:, Ms. Sahlstrom suggested, "The City will encourage..." Board Member Karr stated, "...Yes..." Ms. Sahlstrom said, "...And possibly `incentivize'." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING -JANUARY 29, 2009 PAGE 6 OF 9 Ms. Sahlstrom mentioned that Mr. Stevenson suggested that we replace, "The word `Affordable' with the word `Workforce'." Vice Chairman Poe commented, "I like the Workforce Housing as well." Ms. Sahlstrom noted, "Maybe replace it throughout." There were no objections noted. Discussion. Referring to definitions, Ms. Sahlstrom said, "I will look at what we need to define in that area so that I think we might need to define low [density] and very low [density]." Referring to Objective 1.4: Special Needs Households., Ms. Sahlstrom stated, "On [Policy] 1.4.5:, Randy [Stevenson] has an additional phrase at the end, `In an effort to address problems of housing for lower income elderly residents and other households with special housing needs, the City will allow for the placement of retirement communities and elderly care facilities in areas of residential character as long as they are designed in a manner that is compatible with the character of the neighborhood and are consistent with the zoning code standards for the area as well as any applicable overlay districts." Chairman Lacey stated, "Fine with me." No objections were voiced. Chairman Lacey asked, "I noticed on [Policy] 1.4.6:, it talks about accessory dwelling units and `Granny Cottages', it seems like there was some sentiment to get away from the `Granny' terminology across the board. Is there some distinction here we are drawing by saying `Granny' as well as accessory dwelling units?" Ms. Sahlstrom replied, "No, I do not think so. I think we could just strike `Granny Cottages' and say `Accessory Dwelling Units'." Discussion ensued on "Communities for a Lifetime". Referring to Policy 1.4.7:, Ms. Sahlstrom suggested, "We could just keep the second sentence - `Work with programs that address elder housing policies to educate private and non-profit developers on `Communities for a Lifetime' standards and universal design principles'." Chairman Lacey stated, "Okay." Board Member Karr noted, "Yes." No one voiced an objection. Ms. Sahlstrom then said, "We will strike the first part." Board Member Karr reiterated, "Delete the whole first sentence?" Ms. Sahlstrom stated, "Right." Discussion ensued on Maps with Conceptual locations for Assisted Living facilities and continuing with Policy 1.4.7:, Board Member Karr asked, "Do you want to add something that says, `The City shall work with programs that address elder housing policies to educate private and non-profit developers `and encourage development of `Communities for a Lifetime' standards and universal design principles'." Ms. Sahlstrom then added, "`And encourage implementation' of `Communities for a Lifetime' standards and universal design principles'." Ms. Sahlstrom noted a correction that should say, "Elderly, not elder housing." On Policy 1.4.11:, Ms. Sahlstrom stated, "Change `provide' with `providing'." CTI'Y OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING -JANUARY 29, 2009 PAGE 7 OF 9 Continuing with Objective 1.5, Energy Efficiency and Sustainability, Ms. Sahlstrom suggested, "For [Policy] 1.5.1:, it would say, `New construction, structure rehabilitation, and future developments shall be encouraged to utilize/implement Leadership in Energy and Environmental Design (LEED) principles. The City shall consider the implementation of the fee structure that encourages buildings which implement LEED principles'." Referring to Policy 1.5.2:, Ms. Sahlstrom asked, "Do you want to still have some incentives so that they would -there could be incentives to be LEED compliant, but there could be greater incentives if they are actually LEED Certified. Do you want to offer both options or do you want to just have it if they are LEED compliant or -LEED principles without the Certification?" Vice Chairman Poe stated, "The problem there is the terminology that they are using is terminology that is only applied to LEED Certification. We would have a conflict there if we left it in as it is." Ms. Sahlstrom added, "Randy [Stevenson] added a sentence at the end of that and it just says, `Consider some incentives for building/developments that are determined to be LEED compliant'." Vice Chairman Poe asked, "So in essence, you would reward them for Certification even higher than you would if they were LEED compliant?" Ms. Sahlstrom replied, "Right. That is really the question." Ms. Townsend stated, "I think there might need to be some clarification on this one just because - at what level is it considered to be meeting LEED principles -because there is very specific Criteria for LEED Certification." Continuing, Ms. Sahlstrom added, "What do you think of this idea? That Policy 1.5.1: would encourage the use of LEED principles. We would strike the last sentence of that Policy that talks about the fee structure. We would just encourage the use of LEED principles. Then Policy 1.5.2: could be left as it is - so that takes it further than just the `encouraging'." Vice Chairman Poe asked, "Would you still need Randy's [Stevenson] additional sentence attached to [Policy] 1.5.2:?" Ms. Sahlstrom said, "I guess the direction I was going is that we encourage but -the incentives would be based on the Certification." Vice Chairman Poe added, "So, I think Randy's [Stevenson] sentence would need to be added to [Policy] 1.5.2:." Ms. Sahlstrom then added, "Why don't we strike the last sentence from [Policy] 1.5.1: if you are okay with that because I think that is talking about the fee which is going to be covered in [Policy] 1.5.2:" Vice Chairman Lacey stated, "I agree with that." There were no objections noted. Furthermore, Ms. Sahlstrom then added, "And then on [Policy] 1.5.2: we will add the sentence Randy [Stevenson] had which says, `Consider some incentives for building/developments that are determined to be LEED compliant'. Does that sound good?" Chairman Lacey stated, "Yes." Board Member Karr added, "Yes." There were no objections noted. CITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING -JANUARY 29, 2009 PAGE 8 OF 9 Chairman Lacey stated, "I was a little uncomfortable with putting such specific suggestions in [Policy] 1.5.3: for a Comprehensive Plan." Board Member Karr suggested a change in the wording. Ms. Sahlstrom asked, "So instead of saying `identify' say `Encourage use of ." Board Member Karr said, "Yes." Ms. Sahlstrom also noted that in Policy 1.5.4: maybe say, "`Encourage the use of cost- effective energy-efficient technologies. Facilitate and promote the use of ." Chairman Lacey said, "Agree." Board Member Karr stated, "Yes." There were no objections voiced. Tape 2/Side A Discussion. Referencing GOAL 2: PRESERVATION., Ms. Sahlstrom noted a double period on Policy 2.3.2:. Chairman Lacey noted on page III-17, second paragraph that, "Percentage numbers that are in three (3) digits are not very clear." Discussion. On page III-27, Chairman Lacey commented on the fourth paragraph and noted that the last word of that sentence should be `track'." Ms. Sahlstrom stated, "Yes." Also, on page III-29, Board Member Karr noted to, "Delete the word `close' in front of `proximity'." Board Member Karr also noted that on page III-35, first paragraph and stated, "`Younger group, o8en comprise' and take out `of ." Regarding the Rehabilitation 306 Fund, Chairman Lacey asked, "How can that money be used?" Ms. Sahlstrom replied, "I do not know." Discussion. Ms. Sahlstrom then added, "Why don't I get that information and bring that next time." Board Member Reviczky stated, "On page [III-] 49, it is the Table III-15b: [Comparison of Monthly Gross Rent 1990], the total rental units 35,479. I do not think that is correct." Ms. Sahlstrom replied, "I will check on that. That is definitely wrong." Chairman Lacey stated, "A Motion to Approve everything we suggested as changes." "SO MOVED." MOTION BY BOARD MEMBER HEATWOLE. SECONDED BY VICE CHAIRMAN POE. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING -JANUARY 29, 2009 PAGE 9 OF 9 VOTE: BOARD MEMBER KARR: AYE CHAIRMAN LACEY: AYE BOARD MEMBER HEATWOLE: AYE BOARD MEMBER REVICZKY: AYE VICE CHAIRMAN POE: AYE MOTION CARRIED. Chairman Lacey announced that, "The next Meeting will be February 4th [2009] where hopefully we will do `Open Space' and `Conservation' and that Meeting on February 4th will be at 7:00 p.m." Ms. Sahlstrom replied, "Correct." ADJOURNMENT Chairman Lacey adjourned the Special Meeting at 8:56 p.m. RESPECTFULLY SUBMITTED: J AN L. BR PUTY CITY CLERK APPROVED: CH ES ,CHAIRMAN PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY NOTE: These Minutes were approved at the March 4, 2009 Regular Planning And Zoning Board/Local Planning Agency Meeting.