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HomeMy WebLinkAbout2009 01 07 Planning and Zoning Board Regular MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING JANUARY 7, 2009 CALL TO ORDER The Planning and Zoning Board/Local Planning Agency Regular Meeting of Wednesday, January 7, 2009 was called to Order at 7:00 p.m. by Chairman Robert L. Heatwole in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Robert L. Heatwole, present Vice Chairman Charles Lacey, present Board Member Rosanne Karr, present Board Member William H. Poe, present A moment of silence preceded the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The December 3, 2008 Regular Meeting Minutes. "I MOVE THAT WE APPROVE THE MINUTES THAT WERE CIRCULATED FOR THE DECEMBER 3~ [2008] MEETING." MOTION BY BOARD MEMBER KARR. SECONDED BY BOARD MEMBER POE. DISCUSSION. VOTE: BOARD MEMBER KARR: AYE VICE CHAIRMAN LACEY: AYE CHAIRMAN HEATWOLE: AYE BOARD MEMBER POE: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -JANUARY 7, 2009 PAGE 2 OF 5 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS No Reports were given. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Office Of The City Clerk Election Of Officers. "I NOMINATE MR. CHARLES LACEY TO OCCUPY THE SEAT OF CHAIRMAN FOR THIS UPCOMING YEAR." MOTION BY BOARD MEMBER POE. SECONDED BY BOARD MEMBER KARR. DISCUSSION. VOTE: VICE CHAIRMAN LACEY: AYE CHAIRMAN HEATWOLE: AYE BOARD MEMBER POE: AYE BOARD MEMBER KARR: AYE MOTION CARRIED. In regard to the Nomination, Chairman Charles Lacey addressed the Board Members and said, "Thank you." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -JANUARY 7, 2009 PAGE 3 OF 5 "I WOULD LIKE TO NOMINATE BILL POE AS VICE CHAIR." MOTION BY BOARD MEMBER KARR. SECONDED BY BOARD MEMBER HEATWOLE. DISCUSSION. VOTE: BOARD MEMBER KARR: AYE CHAIRMAN LACEY: AYE BOARD MEMBER POE: AYE BOARD MEMBER HEATWOLE: AYE MOTION CARRIED. REGULAR 601. Community Development Department -Planning Division Requests That The Board Establish A Workshop Schedule (During Late January And February) For Reviewing And Providing Comment On The Various Draft Elements Associated With The EAR (Evaluation And Appraisal Report)-Based Amendments, In Anticipation Of One Or More Joint Workshops With The City Commission. Several Draft Elements Will Be Provided At The Meeting, So That The Board Has Ample Time For Review Prior To The First Workshop. Ms. Eloise Sahlstrom, Senior Planner, AICP, ASLA, Community Development Department presented this Agenda Item and stated, "Unfortunately, we do not have any draft Elements to provide to you tonight and I apologize for that, but we want to make sure that all Staff comments are incorporated in the draft that you get if at all possible. At this point, we are hoping to get the first Element out perhaps this week - if not early next week." Discussion. Continuing, Ms. Sahlstrom remarked, "I would still like for you to set a series of Workshop dates in mind." Ms. Sahlstrom explained that, "Our Evaluation And Appraisal Report was determined to be in Compliance June 20, 2008. We have eighteen (18) months from June 20th to have our Amendments Adopted. That gives us until December 20th [20]'09 -Now, we also have to Transmit to the State. The State has several months to get a Report back to us and then after they give us the ORC (Objections, Recommendations And Comments) Report, we have one hundred and twenty (120) days to respond and Adopt. Our - Transmittal Date is the first Commission Meeting of June." Discussion ensued on meeting dates. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -JANUARY 7, 2009 PAGE 4 OF 5 Chairman Lacey asked, "Let me ask the Board, how is Tuesday, the 10th [February 2009] look?" There were no objections from the Board. Board Member Rosanne Karr asked, "Would we do it at the same hour?" Chairman Lacey stated, "I would not mind starting a little bit earlier." Board Member Karr responded, "Maybe if we started at 6:30 [p.m.]." Chairman Lacey replied, "I agree with that." Vice Chairman William H. Poe stated, "No problem." There were no other objections. Chairman Lacey asked, "What about my request to move from the l lth [February] to the 10th [February]?" Board Member Karr replied, "That is fine." Vice Chairman Poe stated, "I can accommodate that." There were no other objections. Discussion. Continuing, Chairman Lacey asked, "For our Regular Meeting on February 4th, are we going to stay at 7:00 [p.m.] for that one or move it up to the 6:30 [p.m.] -time?" Discussion. Board Member Robert L. Heatwole said, "February 4th, we leave it at 7:00 [p.m.]." Chairman Lacey responded, "February 4th at 7:00 [p.m.]." There were no other objections. Ms. Sahlstrom stated, "If they want to do Joint Meetings, then I am going to suggest to them if they want to go for the draft, I am going to suggest that these are the dates that you are looking at having meetings to go through the draft. So, that would be the best Joint Meeting times." Deputy City Clerk Joan Brown asked Chairman Lacey, "Do you want to just clarify dates." Chairman Lacey indicated that, "A Special Meeting of LPA (Local Planning Agency) on -February 10th [2009] at 6:30 p.m., February 18th [2009] at 7:00 p.m., February 25th [2009] at 7:00 p.m. and the Regular Meeting already scheduled for March 4th at 7:00 p.m. [2009]." "I WOULD LIKE TO MOVE THAT WE ADOPT THE SCHEDULE THAT YOU JUST OUTLINED." MOTION BY VICE CHAIRMAN POE. SECONDED BY BOARD MEMBER HEATWOLE. DISCUSSION. VOTE: CHAIRMAN LACEY: AYE BOARD MEMBBER HEATWOLE: AYE BOARD MEMBER KARR: AYE VICE CHAIRMAN POE: AYE MOTION CARRIED. Brief discussion ensued on the upcoming Seminar on Thursday, January 29, 2009. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -JANUARY 7, 2009 PAGE 5 OF 5 ADJOURNMENT Chairman Heatwole adjourned the Regular Meeting at 7:35 p.m. RESPECTFULLY SUBMITTED: J N L. BROWN D PUTY CITY CLERK APPROVED: .' 7 CH ES LAC Y, IRMAN PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY NOTE: These Minutes were approved at the February 4, 2009 Regular Planning And Zoning Board/Local Planning Agency Meeting.