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HomeMy WebLinkAbout2008 01 09 Planning and Zoning Board Special Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARDILOCAL PLANNING AGENCY SPECIAL MEETING JANUARY 9, 2008 CALL TO ORDER The Planning and Zoning Board/Local Planning Agency Special Meeting of Wednesday, January 9, 2008 was called to Order at 7:00 p.m. by Chairman Robert L. Heatwole in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Robert L. Heatwole, present Vice Chairman Charles Lacey, present Board Member Tom Brown, present Board Member Rosanne Karr, present Board Member William H. Poe, present A moment of silence preceded the Pledge of Allegiance. Mr. Randy Stevenson, AS LA, AICP, Director, Community Development Department addressed the Board Members and said, "Staff and the Consultants want to move forward tonight based upon the presentation that was prepared." Mr. Stevenson then said, "We will use the information and discuss that at tonight's meeting to refine and amend the Recommendations included in Part II of the Draft (Evaluation And Appraisal Report) that you have. This refinement will be emailed to you and the LP A (Local Planning Agency) Members - and the Commission prior to the City Commission Meeting on the 17th of this month. We will need to set a schedule for that tonight." INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARDILOCAL PLANNING AGENCY SPECIAL MEETING - JANUARY 9, 2008 PAGE 2 OF 15 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS Deputy City Clerk Joan Brown reviewed the Sunshine Law to the Board Members. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Community Development Department - Planning Division Requests That The Local Planning Agency Review The Draft Evaluation And Appraisal Report (EAR) And Participate In A Discussion Led By Planning Communities, LLC On The Recommendations Related To The City's List Of Major Issues. Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department addressed the Board Members on the review of the Evaluation And Appraisal Report. Ms. Teresa Townsend, AlCP, Chief Executive Officer, Planning Communities, LLC, 2510 Wild Tamarind Boulevard, Orlando, Florida: spoke on reviewing the major issues of the Evaluation And Appraisal Report (EAR) and presented a PowerPoint presentation. Discussion. Ms. Townsend spoke on Major Issue 1 - "Population, Housing Density and Greenspace" and reviewed with the Advisory Board Members. Discussion ensued on Building heights. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARDILOCAL PLANNING AGENCY SPECIAL MEETING - JANUARY 9, 2008 PAGE 3 OF 15 Tape 1/Side B "I WOULD LIKE TO MAKE A MOTION TO AMEND RECOMMENDATION NUMBER ONE (1) UNDER 'POPULATION, HOUSING DENSITY AND GREENSPACE' TO BE MODIFIED ALLOWING HEIGHTS OF THE BUILDINGS TO BE INCREASED NO LARGER THAN SIX (6) STORIES IN THE TOWN CENTER." MOTION BY ADVISORY BOARD MEMBER POE. SECONDED BY ADVISORY BOARD MEMBER KARR. DISCUSSION. VOTE: BOARD MEMBER KARR: AYE VICE CHAIRMAN LACEY: AYE CHAIRMAN HEATWOLE: AYE BOARD MEMBER BROWN: AYE BOARDMEMBERPOE: AYE MOTION CARRIED. Ms. Townsend stated, "The second one is to focus a High Density Housing within the Town Center and the US (Highway) 17-92 Corridor." "I WOULD GLADLY MAKE A MOTION TO APPROVE IT." MOTION BY ADVISORY BOARD MEMBER POE. SECONDED BY ADVISORY BOARD MEMBER BROWN." DISCUSSION. VOTE: BOARDMEMBERBROWN: AYE VICE CHAIRMAN LACEY: AYE CHAIRMAN HEATWOLE: AYE BOARD MEMBER POE: AYE BOARD MEMBER KARR: AYE MOTION CARRIED Continuing, Ms. Townsend said, ''Number '3.' allow vertically integrated multi-family and commercial areas as a Conditional Use." There were no objections from the Board Members. Chairman Heatwole stated, "Let's move to Number '4.'''. Ms. Townsend stated, "Area wide evaluation of environmental resources; use incentives and acquisition." There were no objections from the Board Members. Ms. Townsend discussed Recommendation Number '5.'. Continuing, Chairman Heatwole said, "Any other - for Number '5.'?" There were no objections from the Board Members. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCALPLANNING AGENCY SPECIAL MEETING - JANUARY 9, 2008 PAGE 4 OF 15 Mr. Stevenson said, "The City of Winter Springs has a policy - that we strongly, strongly, highly, highly - encourage the relocation of gopher tortoises." Chairman Heatwole stated, "Let's move to Number 6." Ms. Townsend discussed LEED (Leadership, Energy and Environmental Design) Certification for buildings. There were no objections from the Board Members. Discussion. "IF THERE IS NO DISCUSSION ON ITEM NUMBER '6.', I WOULD LIKE TO MAKE A MOTION TO APPROVE ITEM [NUMBER] '3.', '4.', '5.', AND '6.', RECOMMENDATIONS UNDER 'POPULATION, HOUSING DENSITY AND GREENSPACE'." MOTION BY ADVISORY BOARD MEMBER POE. SECONDED BY ADVISORY BOARD MEMBER KARR. DISCUSSION. VOTE: BOARD MEMBER KARR: AYE BOARDMEMBERBROWN: AYE VICE CHAIRMAN LACEY: AYE BOARD MEMBER POE: AYE CHAIRMAN HEATWOLE: AYE MOTION CARRIED. Next, Ms. Townsend discussed Major Issue 2 - "Redevelopment of West Side". Referring to Recommendation number' 1. " Advisory Board Member Poe said, "I have no discussion on item '1.'." Advisory Board Member Karr said, "I am 'Okay' with it." There were no other objections. Chairman Heatwole said, "Okay - for Number '2.'." There were no objections with Number '2.'. Ms. Townsend reviewed Number '3.' with the Board Members. There were no objections. Continuing, Ms. Townsend said, "Number '4.' is Staff, Board and Commission review for obstacles and opportunities for Redevelopment." No objections from the Board Members were voiced. Referring to Number '5.', Ms. Townsend stated, "Incentives for Redevelopment." Advisory Board Member Poe said, "I have no problem with this." There were no objections noted. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING - JANUARY 9, 2008 PAGE 5 OF 15 Ms. Townsend said, "On Number '6.', the Vertical Integration of Uses." Discussion ensued on "Mixed Use Designation". Advisory Board Member Poe said, "I have no problem with Number '6.'." There were no other objections from the Board Members. Continuing, Ms. Townsend said, "Number '7.' - Accessory Dwelling Units and Conditional Uses." Discussion. Tape 2/Side A Further discussion continued on Accessory Dwelling Units and Conditional Uses. There were no other objections on Number '7.'. With discussion on Number '8.' and '9.', Chairman Heatwole stated, "Any other questions or concerns on Number '8.' and Number '9.', since they were brought together." Vice Chairman Lacey said, "Actually, I think there does need to be some recording of [Number] '8.'." Vice Chairman Lacey then said, "What you got here is stated fine, except I think emphasis can be misread. I would rather be more clear that we are talking about instances where the word 'only' in an upgrade situation rather than having such a strong clause that talks about 'independent of whether they are in harmony' or say 'upgrades only' and emphasize that part a little more." Advisory Board Member Karr said, "Right. Exactly. Good point." Referring to Number ' 1 0.', Ms. Townsend said, "Support transition of older homes located along arterial roadways convert to live-work or commercial use." Advisory Board Member Poe said, "We have done that along [State Road] 434 already. I have no problem with that." There were no other objections noted. Next, Ms. Townsend stated, "Number' 11.' - Design Standards for density increases or mixed use in neighborhoods." There were no other objections from the Board Members. Continuing to Number' 12.', address Infrastructure deficits, there were no objections. "I MOVE THAT WE ACCEPT ITEMS NUMBER '1.' THROUGH '12.' AS WRITTEN IN THE REPORT WITH THE EXCEPTION OF WORDING IN NUMBER '8.' TO BE DRAFTED THAT MAKES MORE EMPHASIS ON THE UPGRADE PROVISIONS AND THIS IS TO MAJOR ISSUE NUMBER 2 'REDEVELOPMENT OF THE WEST SIDE'." MOTION BY VICE CHAIRMAN LACEY. SECONDED BY ADVISORY BOARD MEMBER POE. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARDILOCAL PLANNING AGENCY SPECIAL MEETING - JANUARY 9, 2008 PAGE 6 OF 15 VOTE: BOARD MEMBER BROWN: AYE VICE CHAIRMAN LACEY: AYE CHAIRMAN HEATWOLE: AYE BOARDMEMBERKARR: AYE BOARD MEMBER POE: AYE MOTION CARRIED. Chairman Heatwole called a Recess at 8:46 p.m. The Special Meeting was called back to Order at 8:56 p.m. Mr. Mark Sievers, AICP, President, Sievers & Associates, LLC, 444 Opal Court, Altamonte Springs, Florida: presented to the Board Members Major Issue 3 - "GreeneWay Interchange Employment District". Advisory Board Member Poe said, "I highly support Recommendation Number' 1.', as a matter of fact - I sat on the Port Authority Board which also endorsed the SeminoleW A Y initiative as did a number of other organizations." Advisory Board Member Poe then said, "I believe the SeminoleW A Y initiative is something that is going to be a very positive impact on Winter Springs along with others all the way down the greenbelt [GreeneWay]. So, I am definitely in support of that Recommendation." Vice Chairman Lacey stated, "I endorse what Mr. Poe just said." Advisory Board Member Karr said, "I agree also." Mr. Sievers discussed Number '2.' and there were no other objections from the Advisory Board Members. Chairman Heatwole stated, "Number '3.'." Advisory Board Member Karr said, "And I agree with that also." There were no other objections. Continuing, Mr. Sievers spoke of the Master Plan on Number '4.'. Advisory Board Member Poe stated, "I have no problem with that." Discussion. Next for discussion was Number '5.'. Mr. Sievers spoke about Transit Services. Discussion. There were no other objections for Number '5.'. Referring to Number '6.', Mr. Sievers discussed the Future Land Use Element Policy 1.4.1. Ms. Sahlstrom said, "So, the word on Number '6.' instead of the word 'Density' it should be saying 'Intensity'." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARDILOCAL PLANNING AGENCY SPECIAL MEETING - JANUARY 9, 2008 PAGE 7 OF 15 "I WOULD LIKE TO MAKE A MOTION TO APPROVE RECOMMENDATION '1.' THROUGH '6.' WITH THE CHANGE OF THE WORD 'DENSITY' TO 'INTENSITY' ON THE MAJOR ISSUE NUMBER 3 'GREENEWAY INTERCHANGE EMPLOYMENT DISTRICT'." MOTION BY ADVISORY BOARD MEMBER POE. SECONDED BY ADVISORY BOARD MEMBER KARR. DISCUSSION. VOTE: BOARD MEMBER KARR: AYE BOARD MEMBER POE: AYE VICE CHAIRMAN LACEY: AYE CHAIRMAN HEATWOLE: AYE BOARDMEMBERBROWN: AYE MOTION CARRIED. Next, Mr. Sievers discussed Major Issue 4 - "State Road 434 Corridor". For Recommendation Number' 1.', it is my understanding that the City is now looking to delete the first sentence of that - the reasoning may have to do with it being covered in Number '2.' and/or capabilities of the City being able to do it itself." Mr. Sievers stated, "For Number' 1.', I think we are presenting it as deleting the first sentence and keeping - and consider dropping the LOS (Levels of Service) standard on State Road 434. The State does allow the City to set the Level of Service on that road." Ms. Townsend said, "But, we might want to confer more with Brian [Fields, P.E. City Engineer, Public Works Department] but, that was confirmed." Advisory Board Member Poe stated, "We are deleting the entire first sentence and the first word of the second sentence which was 'Additionally', and starting it with 'Consider dropping LOS (Level of Service) standard on State Road 434.. .'?" Ms. Townsend said, " . . . Correct." Discussion. Vice Chairman Lacey said, "I suggest that this one (1) sentence be reworked to speak of what we are talking about and what is really meant by Level of Service reduction." Advisory Board Member Karr said, "Right." "I MOVE THAT NUMBER '1.' BE REWRITTEN IN ITS ENTIRETY TO TAKE INTO ACCOUNT THE COMMENTS MADE HERE TO - SPECIFYING LOCATION, APPLICABILITY AND A MORE EXTENSIVE DISCUSSION ON WHAT THE LEVEL OF SERVICE CHANGES ARE AND THEIR REAL WORLD IMPACT." MOTION BY VICE CHAIRMAN LACEY. SECONDED BY ADVISORY BOARD MEMBER POE. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING - JANUARY 9, 2008 PAGE 8 OF 15 VOTE: BOARD MEMBER POE: AYE BOARD MEMBER KARR: AYE BOARD MEMBER BROWN: AYE CHAIRMAN HEATWOLE: AYE VICE CHAIRMAN LACEY: AYE MOTION CARRIED. Continuing with Major Issue 4, Mr. Sievers discussed Recommendation Number '2.', Advisory Board Member Poe stated, "I have no problem with it." There were no objections noted. Continuing, Mr. Sievers said, ''Numbers '3.' and '4.' are pretty straight forward." Vice Chairman Lacey said, ''No objection." Advisory Board Member Poe said, ''No objection." Next, Mr. Sievers stated, "Number '5.' is what we talked about a little earlier, the feasibility of connections for transit bicycle and pedestrian. We currently show it as 'north of SR [State Road] 434', we could delete that part. We also have a two (2) page study in there and - we could delete if necessary too." Vice Chairman Lacey said, "I think I agree with Mark's [Sievers] suggested first change anyway that the specific north route be changed to a general goal of making connection to the GID (GreeneWay Interchange District) feasible from the Trail." Advisory Board Member Karr said, "I agree with that." Ms. Sahlstrom said, "Can we also take out the 'two-phase study' and just say, 'Add a policy regarding the feasibility' ...." Advisory Board Member Karr said, "That would be fine with me." There were no other objections from the Board Members. On Recommendation Number '6.', Advisory Board Member Poe said, "I would like to see that sentence, 'Consider jurisdictional transfer of SR (State Road) 434 to City maintenance' be - deleted." Ms. Townsend stated, "I already have it crossed out in mine." No objections were voiced. Mr. Sievers spoke on Recommendation Number '7.'. Chairman Heatwole said, "It might be better to specify - west of Vistawilla [Road]." Mr. Stevenson said, "This is just my opinion. I think we do need to change it to address..." Vice Chairman Lacey said, "...It is already at its maximum constraint the way it is worded, so we are talking about loosening the constraint." Mr. Stevenson then said, "Exactly." Discussion. CITY OF WINTER SPRINGS, FWRIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING - JANUARY 9, 2008 PAGE 9 OF 15 "I WOULD LIKE TO MAKE A MOTION THAT WE APPROVE THE PREVIOUSLY DISCUSSED ITEMS SO THAT WE KNOW WHERE WE STAND SO, I AM MOVING THAT WE APPROVE AS WRITTEN THE RECOMMENDATIONS FOR MAJOR ISSUE NUMBER 4 - 'STATE ROAD 434 CORRIDOR' ITEMS NUMBER '2.', '3.' AND '4.', '5.' SUBJECT TO STRIKING OUT THE 'TWO PHASE STUDY' AND MAKING MORE GENERAL THE SPECIFICATION OF THE ROUTE OF THE STATE ROAD 434 TRAIL. APPROVING NUMBER '6.', WITH THE REMOVAL OF THE LAST SENTENCE. APPROVING NUMBER '7.'; WITH THE PROVISION THAT THE CONSTRAINT APPLIES ONLY TO THAT AREA OF [STATE ROAD] 434 WEST OF VISTA WILLA [ROAD]." MOTION BY VICE CHAIRMAN LACEY. SECONDED BY ADVISORY BOARD MEMBER POE. DISCUSSION. Tape 2/Side B VOTE: CHAIRMAN HEATWOLE: AYE BOARDMEMBERBROWN: AYE VICE CHAIRMAN LACEY: AYE BOARD MEMBER POE: AYE BOARDMEMBERKARR: AYE MOTION CARRIED. Continuing with Recommendation Number '8.', Mr. Sievers said, "There is a lot of text there, but the goal is just to keep our options open at this point. Getting this input will really help a lot." Mr. Sievers then stated, "If '1.' or '2.' are decided to be implemented by the City Comp[ rehensive] Plan Policies, it will need to be added for most of those. And then Number '9.' is pretty much hopefully a non-controversial one too." There were no other objections from the Board Members. Ms. Sahlstrom said, "There was one other comment from the City Engineer that I just wanted to comment is that we should add a policy supporting the widening of [State Road] 434 east ofthe GreeneWay Interchange [District] because right now that is two (2) lanes and if we were to annex land into the GreeneWay Interchange District, it is very problematic over here, and if this land in here is brought into the GreeneWay Interchange District, it needs to be wider than two (2) lanes." Ms. Sahlstrom then said, "The City could pursue just for that section that would then support the [GreeneWay] Interchange [District]." Advisory Board Member Poe stated, "That then would appear as Recommendation '10. '?" Mr. Stevenson said, "I would believe so." Discussion. CITY OF WINTER SPRINGS, FWRIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING - JANUARY 9, 2008 PAGE 10 OF 15 Chairman Heatwole stated, "We are good on [Recommendation Number] '8.', good on '9.' and '10.' as a new one to add another Comprehensive Plan that would encourage the widening of [State Road] 434." "I WOULD LIKE TO MAKE A MOTION THAT UNDER MAJOR ISSUE NUMBER 4, 'STATE ROAD 434 CORRIDOR' THAT RECOMMENDATIONS '8.', '8a.', '8b.', '8e.', '8d.', '9.' BE APPROVED AS WRITTEN WITH THE ADDITION OF ITEM '10.' WHICH WOULD WIDEN STATE ROAD 434 TO THE EAST ALL THE WAY THROUGH THE GREENEWAY INTERCHANGE DISTRICT." MOTION BY ADVISORY BOARD MEMBER POE. SECONDED BY ADVISORY BOARD MEMBER BROWN. DISCUSSION. MR. STEVENSON SAID, "IF I MAY CLARIFY THE LANGUAGE - NOT WIDENING, BUT SUPPORTING THE WIDENING OF [STATE ROAD] 434." ADVISORY BOARD MEMBER POE SAID, "THE MOTION IS SO AMENDED." VOTE: (ON THE AMENDMENT) BOARD MEMBER KARR: AYE BOARD MEMER POE: AYE BOARD MEMBER BROWN: AYE VICE CHAIRMAN LACEY: AYE CHAIRMAN HEATWOLE: AYE MOTION CARRIED. VOTE: (ON THE MOTION AS AMENDED) CHAIRMAN HEATWOLE: AYE BOARD MEMBER POE: AYE BOARD MEMBER KARR: AYE BOARDMEMBERBROWN: AYE VICE CHAIRMAN LACEY: AYE MOTION CARRIED. Ms. Karen T. Campblin, Senior Planner, Planning Communities, LLC, 2510 Wild Tamarind Boulevard, Orlando, Florida: presented Major Issue 5 - "Elderly Housing and Medical Care to the Board Members". On Recommendation Number '1.', Advisory Board Member Brown said, "I have no problem with that." Advisory Board Member Poe stated, "Nor do I." Advisory Board Member Karr said, "Neither do I." Continuing to Recommendation Number '2.', Vice Chairman Lacey stated, "No problem." Advisory Board Member Poe said, "No problem." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING - JANUARY 9, 2008 PAGE 11 OF 15 Next, Recommendation Number '3,', Vice Chairman Lacey said, "I think the language that is in here is sufficient subject to strict design compatibility guidelines to protect neighborhood character. So, I am satisfied as written." There were no objections from the Board Members on Recommendation Number '4.'. On Recommendation Number '5.', Advisory Board Member Poe said, "I am for it." There were no other objections noted. On Page 45 of the Evaluation And Appraisal Report (EAR), the Recommendation Numbers '7.', '8.' and '9.' should be listed as '6.', '7.' and '8.'. Continuing to Recommendation Number '6.', Advisory Board Member Poe said, "I have no problem." There were no objections from the Board Members. On Recommendation Number '7.', no objections were voiced. Lastly, there were no other objections on Recommendation Number '8.'. "I MOVE WE ACCEPT UNDER MAJOR ISSUE NUMBER 5 'ELDERLY HOUSING AND MEDICAL CARE', ITEMS '1.' THROUGH '8.' AS WRITTEN, WITH THE EXCEPTION OF CORRECTED SEQUENTIAL NUMBERING." MOTION BY VICE CHAIRMAN LACEY. SECONDED BY ADVISORY BOARD MEMBER BROWN. DISCUSSION. VOTE: VICE CHAIRMAN LACEY: AYE CHAIRMAN HEATWOLE: AYE BOARD MEMBER KARR: AYE BOARD MEMBER POE: AYE BOARDMEMBERBROWN: AYE MOTION CARRIED. Continuing to Major Issue 6 - "Affordable and Work Force Housing", Ms. Campblin discussed the Recommendations. On Recommendation Number' 1. " Advisory Board Member Karr stated, "I am okay with this." There were no objections from the Board Members. Next, Recommendation Number '2.', there were no objections from the Board Members. For Recommendation Number '3.', Vice Chairman Lacey said, "No objection." Advisory Board Member Poe stated, "None." There were no other objections. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARDILOCAL PLANNING AGENCY SPECIAL MEETING - JANUARY 9, 2008 PAGE 12 OF 15 Continuing to Recommendation Number '4.', there were no other objections from the Board Members. On Recommendation Number '5.', Advisory Board Member Karr said, "Again, if you can define the Level of Service (LOS)." Advisory Board Member Karr then said, "Although this one says 'Traffic Level Of Service'." Chairman Heatwole said, "It may need some clarification when we get to that with the Commission." There were no objections for Recommendation Number' 5.'. Lastly, with further discussion on Recommendation Number '6.', Vice Chairman Lacey stated, "I am a little concerned about the ramifications of Number '6.'." Discussion continued on Work-Force Housing. Vice Chairman Lacey said, "Then on the second clause of Number '6.', seems different then the first and now we are talking about a commercial project has to provide a certain number of apartments for workers. We are not using the phrase 'Work-Force Housing' there. Number of apartments for workers seems to be not saying much." Ms. Sahlstrom said, "I believe it is intended to be Work-Force Housing to clarify that, but it is a different aspect. One is residential projects, the second portion of that is commercial projects." Vice Chairman Lacey then said, "Both parts seem very open ended." Advisory Board Member Poe said, "I am in support of the concept. There is no question there, but I agree with Mr. Lacey. We need to define it as apartments for Work-Force Housing and we probably need to quantify it or..." Advisory Board Member Karr said, "...Or take out the specifics of the first part of it. Can you be sufficiently vague in the first part of it as you are in the second part to leave it open for discussion or do you want to be that specific for residential projects?" Discussion. Mr. Stevenson said, "I think in the refined document that we send you, we need to define 'large' and we need to define 'certain number'." Advisory Board Member Karr said, "Right." Mr. Stevenson then said, "Is that what we are asking here?" Advisory Board Member Poe said, "It is for me." Vice Chairman Lacey said, "I'm probably going to oppose Number '6.'." "I MOVE THAT WE ADOPT THE TEXT AS WRITTEN FOR ITEMS NUMBER '1.' THROUGH '5.' WITH NUMBER '5.' BEING MODIFIED TO GIVE A BETTER DEFINITION OF LEVEL OF SERVICE FOR MAJOR ISSUE NUMBER 6, 'AFFORDABLE AND WORK FORCE HOUSING'." MOTION BY VICE CHAIRMAN LACEY. SECONDED BY ADVISORY BOARD MEMBER POE. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING - JANUARY 9, 2008 PAGE 13 OF 15 VOTE: BOARD MEMBER POE: AYE BOARD MEMBER KARR: AYE BOARD MEMBER BROWN: AYE VICE CHAIRMAN LACEY: AYE CHAIRMAN HEATWOLE: AYE MOTION CARRIED. Advisory Board Member Poe suggested to the Board Members and said, "That we provide Staff some time to go back and take a look at Number '6.' So that they can define some of the issues there that we have addressed as a concern and I know we are to meet on the 17th [January 2008] with the City Commission and I believe that just prior to that Meeting we could re-Iook at Number '6.' - and we could draw a Consensus prior to that Meeting whether we agree with [Number] '6.' or not." Discussion. "I MOVE THAT WE PROVIDE STAFF SOME ADDITIONAL TIME TO REDEFINE ITEM NUMBER '6.' UNDER AFFORDABLE HOUSING AND AT THE MEETING ON THE 17TH [JANUARY 2008] JUST PRIOR TO THE MEETING WE RE-LOOK AT THAT AND COME TO A CONSENSUS OF AGREEMENT AT THAT TIME." MOTION BY ADVISORY BOARD MEMBER POE. SECONDED BY ADVISORY BOARD MEMBER KARR. DISCUSSION. DISCUSSION. MR. STEVENSON SAID, "I NEED TO ASK A QUESTION MAYBE OF THE CITY CLERK. IS IT POSSIBLE UNDER THE SUNSHINE LAW TO DISTRIBUTE OUR RECOMMENDATION BY EMAIL AND GET A CONSENSUS BACK FROM THE COMMITTEE [BOARD]. THEY HAVEN'T DISCUSSED IT, THEY ARE GIVING US THEIR THOUGHTS ON IT SO THERE HAS BEEN NO DISCUSSION, BUT WE CAN AT LEAST AT THAT POINT SAY THAT THERE WAS A MAJORITY VOTE IN FAVOR OF THIS OR THESE ARE THE CHANGES THAT WERE REQUESTED BY THE MEMBERS OF THE LPA (LOCAL PLANNING AGENCY). I DO NOT KNOW IF THAT IS AN OPTION OR NOT." MS. SAHLSTROM SAID, "WHEN WE HAD THE EAST RURAL AREA PROPERTY OWNER'S COMMITTEE AND WE HAD A - THE DRAFT REPORT WAS PRESENTED, I THINK THERE WERE SOME - MINOR EDITING CHANGES AND SO FORTH. THOSE WERE MADE THAT WERE RE-SENT OUT TO THE COMMITTEE FOR THEM TO COMMENT ON. IN OTHER WORDS, SO THAT THEY COULD SAY THIS WAS NOT WHAT WE AGREED TO AT LEAST A COMMENT BEFORE IT WENT TO THE COMMISSION AS THE RECOMMENDED REPORT." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARDILOCAL PLANNING AGENCY SPECIAL MEETING - JANUARY 9, 2008 PAGE 14 OF 15 ADVISORY BOARD MEMBER POE ASKED, "AND THAT WAS DONE BY EMAIL?" MS. SAHLSTROM SAID, "YES. WE WOULD HAVE TO DO IT BY EMAIL." MR. STEVENSON SAID, "IT WOULD HAVE TO BE DONE INDIVIDUALLY AND TALLIED BY THE STAFF TO BE IN COMPLIANCE WITH THE SUNSHINE LAW." VOTE: BOARD MEMBER KARR: AYE VICE CHAIRMAN LACEY: AYE CHAIRMAN HEATWOLE: AYE BOARDMEMBERBROWN: AYE BOARD MEMBER POE: AYE MOTION CARRIED. Tape 3/Side A Vice Chairman Lacey asked, "So, at the Meeting next week, you will have a revised version of at least Section [Part] II that would have been distributed by then?" Ms. Townsend said, "Yes." Ms. Townsend then said, "The format of the Workshop will be redefined." Ms. Sahlstrom asked, "On the distribution of the Agenda Item for the 17th [January 2008], would you like it to only include the Recommendations or would you like it to include all of Part II that has the background data as well?" Advisory Board Member Karr said, "No. Just the Recommendations." Chairman Heatwole said, "Just the Recommendations." Advisory Board Member Poe said, "Recommendations." Vice Chairman Lacey said, "We've made no changes here to the background information only Recommendations." Mr. Stevenson said, "In terms of total disclosure, at this point, there does not appear to be any changes that were made to the Recommendations tonight that are - for some reason not supported in the verbiage." Ms. Townsend said, "1 think so. Yes." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARDILOCAL PLANNING AGENCY SPECIAL MEETING - JANUARY 9, 2008 PAGE 15 OF 15 ADJOURNMENT Chairman Heatwole adjourned the Special Meeting at 10:27 p.m. RESPECTFULLY SUBMITTED: APPROVED: BERT L. HEATWOLE, CHAIRMAN PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY NOTE: These Minutes were approved at the March 19, 2008 Regular Planning And Zoning Board/Local Planning Agency Meeting.