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Home My WebLink About2008 01 03 Planning and Zoning Board Regular Minutes - RESCHEDULEDCITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING JANUARY 3, 2008 (RESCHEDULED FROM JANUARY 2, 2008) CALL TO ORDER The Planning and Zoning Board/Local Planning Agency Regular Meeting of Thursday, January 3, 2008 (Rescheduled from January 2, 2008) was called to Order at 7:00 p.m. by Chairman William H. Poe in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman William H. Poe, present Vice Chairman Robert L. Heatwole, present Board Member Tom Brown, via telephone Board Member Rosanne Karr, present Board Member Charles Lacey, present Chairman Poe welcomed new Board Member Charles Lacey. A moment of silence preceded the Pledge of Allegiance. Regarding future Agenda Item copies, Chairman Poe asked, "You would prefer a hardcopy Ms. Karr?" Advisory Board Member Rosanne Karr said, "Yes, I would like a hardcopy." Chairman Poe then said, "Mr. Heatwole..." Vice Chairman Robert Heatwole said, "...I don't really need one." Chairman Poe said, "I am quite satisfied with getting it by email because I can print it out myself." Advisory Board Member Charles Lacey said, "As Eloise [Sahlstrom] indicated, I prefer to get the hardcopy and both actually. Email should come anyway." Ms. Joan Brown, Deputy City Clerk said, "That would be no problem if anyone would like a hardcopy. I can always provide that to you." Chairman Poe said, "Tom [Brown], how about you, email or a hardcopy?" Advisory Board Member Tom Brown said, "I'm fine. I picked up everything I needed on their Website also." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -JANUARY 3, 2008 (RESCHEDULED FROM JANUARY 2, 2008) PAGE 2 OF 7 INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department -Planning Division Wishes To Inform The Local Planning Agency (LPA) On The Implementation Of School Concurrency [Section 163.3177 (12) (i), Florida Statutes]. "I MOVE THAT THE PLANNING AND ZONING BOARD LOCAL PLANNING AGENCY ACCEPT [AGENDA] ITEM `100' ON THE LOCAL PLANNING AGENCY IMPLEMENTATION OF SCHOOL CONCURRENCY." MOTION BY ADVISORY BOARD MEMBER KARR. SECONDED BY ADVISORY BOARD MEMBER BROWN. DISCUSSION. VOTE: BOARD MEMBER KARR: AYE VICE CHAIRMAN HEATWOLE: AYE CHAIRMAN POE: AYE BOARD MEMBER BROWN: AYE BOARD MEMBER LACEY: AYE MOTION CARRIED. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The November 7, 2007 Regular Meeting Minutes. "I MAKE A MOTION TO APPROVE -NOVEMBER 7, 2007." MOTION BY VICE CHAIRMAN HEATWOLE. SECONDED BY ADVISORY BOARD MEMBER KARR. DISCUSSION. VOTE: BOARD MEMBER BROWN: AYE BOARD MEMBER LACEY: AYE VICE CHAIRMAN HEATWOLE: AYE CHAIRMAN POE: AYE BOARD MEMBER KARR: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -JANUARY 3, 2008 (RESCHEDULED FROM JANUARY 2, 2008) PAGE 3 OF 7 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS No Reports were given. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Public Works Department - Stormwater Division Requests The Planning And Zoning Board/Local Planning Agency Hold A Public Hearing Related To Ordinance 2007-32 Which Amends Chapter 8 -Flood Damage Prevention. Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department presented this Agenda Item. Brief discussion. "I WILL MAKE A MOTION THAT -THE PLANNING AND ZONING BOARD RECOMMENDS TO THE COMMISSION FOR APPROVAL OF THE NEW ORDINANCE 2007-32." MOTION BY ADVISORY BOARD MEMBER BROWN. SECONDED BY ADVISORY BOARD MEMBER KARR. DISCUSSION. VOTE: BOARD MEMBER KARR: AYE BOARD MEMBER BROWN: AYE BOARD MEMBER LACEY: AYE CHAIRMAN POE: AYE VICE CHAIRMAN HEATWOLE: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -JANUARY 3, 2008 (RESCHEDULED FROM JANUARY 2, 2008) PAGE 4 OF 7 REGULAR AGENDA REGULAR 600. Community Development Department -Planning Division With Planning Communities LLC Requests The Local Planning Agency (LPA) Receive An Update On The Evaluation And Appraisal Report (EAR) By Planning Communities LLC. Ms. Sahlstrom introduced Ms. Teresa Townsend and Ms. Karen T. Campblin of Planning Communities, LLC. Ms. Teresa Townsend, AICP, Chief Executive Officer, Planning Communities, LLC, 2510 Wild Tamarind Boulevard, Orlando, Florida: displayed a PowerPoint presentation and discussed the Evaluation And Appraisal Report (EAR) Project Schedule. Ms. Karen T. Campblin, Senior Planner, Planning Communities, LLC, 2510 Wild Tamarind Boulevard, Orlando, Florida: spoke to the Board Members on the Evaluation And Appraisal Report (EAR) Overview. Ms. Townsend said, "There are some sections in there that says, `Input needed' particularly in Chapter 3, so if you have particular comments or input, please provide it to either Eloise [Sahlstrom] or myself." Advisory Board Member Brown said, "The three (3) major issues that I would like to see you discuss with the Commission are the Public Transportation, the Traffic, and Low Income Housing." Chairman Poe said, "The other one that I have a little concern about too is -about the Elderly Housing." Discussion. Ms. Sahlstrom said, "We will have a Public Hearing in April [2008] before this Board that will then be your recommendation to the Commission." Ms. Townsend reviewed the Evaluation And Appraisal Report Questionnaire with the Board Members. Tape 1/Side B Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -JANUARY 3, 2008 (RESCHEDULED FROM JANUARY 2, 2008) PAGE 5 OF 7 REGULAR 601. Office Of The City Clerk Election Of Officers. Chairman Poe asked, "Are there any nominations from the floor for Chair?" "I NOMINATE ROBERT HEATWOLE FOR CHAIRMAN." MOTION BY ADVISORY BOARD MEMBER KARR. CHAIRMAN POE SAID, "MR. HEATWOLE, YOU HAVE BEEN NOMINATED FOR CHAIR, WOULD YOU BE WILLING TO ACCEPT THAT POSITION?" VICE CHAIRMAN HEATWOLE SAID, "YES." SECONDED BY ADVISORY BOARD MEMBER BROWN. DISCUSSION. CHAIRMAN POE ASKED, "DO I HAVE ANY OTHER NOMINATIONS FROM THE FLOOR?" "I NOMINATE BILL POE -CHAIRMAN." MOTION BY VICE CHAIRMAN HEATWOLE. SECONDED BY ADVISORY BOARD MEMBER LACEY. DISCUSSION. CHAIRMAN POE SAID, "WE HAVE TWO (2) NOMINATIONS ON THE FLOOR. WE ARE GOING TO VOTE ON THE FIRST NOMINATION. FIRST NOMINATION FOR MR. HEATWOLE AS CHAIRMAN." DISCUSSION. CHAIRMAN POE STATED, "ONCE THE FIRST MOTION PASSES, IT IS A DONE DEAL." ADVISORY BOARD MEMBER LACEY SAID, "I DON'T THINK UNDER ROBERT RULES THAT IS NECESSARILY..." CHAIRMAN POE SAID, "...IF A MOTION AND A SECOND AND IT CARRIES, IT IS DONE. IF YOU HAVE A MOTION, A SECOND AND IT CARRIES, THE SECOND MOTION DIES. THERE IS NO SECOND MOTION. THERE CAN NOT BE A SECOND MOTION FOR CHAIRMAN IF THE CHAIRMAN WAS ELECTED. ROBERT'S RULES OF ORDER." ADVISORY BOARD MEMBER LACEY SAID, "I THINK THEN PROBABLY THE SECOND MOTION SHOULD BE RULED OUT OF ORDER BECAUSE..." CHAIRMAN POE SAID, "...SECOND MOTION, YOU ARE PROBABLY CORRECT -THE SECOND MOTION IS RULED OUT OF ORDER. THE MOTION ON THE FLOOR, THE INITIAL MOTION IS MR. HEATWOLE AS CHAIRMAN. THERE WAS A SECOND, THERE HAS BEEN DISCUSSION. THE SECOND MOTION IS OUT OF ORDER, CANNOT BE ON THE FLOOR UNTIL THE FIRST MOTION IS DISPOSED OF." DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -JANUARY 3, 2008 (RESCHEDULED FROM JANUARY 2, 2008) PAGE 6 OF 7 VICE CHAIRMAN HEATWOLE ASKED, "HOW LONG HAVE YOU BEEN THE CHAIRMAN, BILL?" CHAIRMAN POE SAID, "A YEAR." CHAIRMAN POE STATED, "THE MOTION IS MR. HEATWOLE FOR CHAIRMAN." VOTE: BOARD MEMBER KARR: AYE CHAIRMAN POE: AYE BOARD MEMBER LACEY: AYE VICE CHAIRMAN HEATWOLE: NAY BOARD MEMBER BROWN: AYE MOTION CARRIED. ADVISORY BOARD MEMBER POE STATED, "WE STILL HAVE A POSITION OF VICE CHAIR. ARE THERE ANY NOMINATIONS FROM THE FLOOR?" "I WOULD LIKE TO MAKE A MOTION TO NOMINATE MR. LACEY AS VICE CHAIR." MOTION BY ADVISORY BOARD MEMBER BROWN. SECONDED BY ADVISORY BOARD MEMBER KARR. DISCUSSION. ADVISORY BOARD MEMBER POE SAID, "IT IS CUSTOMARY THAT THIS BOARD ASK, ARE YOU WILLING TO SERVE IN THAT CAPACITY?" ADVISORY BOARD MEMBER LACEY SAID, "YES." VOTE: BOARD MEMBER POE: AYE BOARD MEMBER KARR: AYE BOARD MEMBER BROWN: AYE BOARD MEMBER HEATWOLE: AYE BOARD MEMBER LACEY: AYE MOTION CARRIED. Advisory Board Member Brown said, "Eloise [Sahlstrom] does an outstanding job as you well know. That is really a comfort zone to have her there. She does a beautiful job for us." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOAR.D/LOCAL PLANNING AGENCY REGULAR MEETING -JANUARY 3, 2008 (RESCHEDULED FROM JANUARY 2, 2008) PAGE 7 OF 7 ADJOURNMENT Chairman Poe adjourned the Regular Meeting at 8:07 p.m. RESPECTFULLY SUBMITTED: L. CITY CLERK APPROVED: ~a ~' WILLIAM H POE, CHAIItMAN PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY NOTE: These Minutes were approved at the Mar Ch 19 ~ 2008 Regular Planning And Zoning Board/Local Planning Agency Meeting.