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HomeMy WebLinkAbout2009 03 23 Consent 201 Approval of the March 9, 2009 Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING MARCH 9, 2009 ~„'~'~„_,, CALL TO ORDER ~~ The Regular Meeting of Monday, March 9, 2009 of the City Commission was called to a Order by Mayor John F. Bush at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). ~,.~ Roll Call: Mayor John F. Bush, present Deputy Mayor Joanne M. Krebs, present Commissioner Jean Hovey, present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Sally McGinnis, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present The Pledge of Allegiance followed a moment of silence. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department Advising The City Commission Of The Status Of Various Current Planning Proiects. No discussion. INFORMATIONAL 101. Utility Department Informing The City Commission Of Approved Amendments To The St. Johns River Water Management District Landscape Irrigation Rule. There was no discussion on this Agenda Item. "MOTION TO APPROVE" [INFORMATIONAL AGENDA]. MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. CTfY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 2 OF 24 VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. CONSENT AGENDA CONSENT 200. Office Of The City Manager Requesting That The City Commission Approve The FY (Fiscal Year) 2010 Budget Calendar. Commissioner Gary Bonner said to City Manager Kevin L. Smith, "During that time frame, that ten (10) day window from the 17th to the 27th, is it possible there would be an opportunity in there for us to have Public Input into the process, maybe even -some form of Workshop or something beyond just the normal Commission Meetings?" Manager Smith remarked, "We could Commissioner, but I think and I hope that at that point we would have had sufficient Commission input, sufficient Public Input and it would be more perfunctory at that point, but an answer to your question is `Yes'." Furthermore, Commissioner Bonner added, "I certainly hope that is the outcome." CONSENT 201. Police Department Requesting Commission Approval For The Expenditure Of Funds To Purchase Two Replacement 2009 Chevrolet Tahoe Police K-9 Vehicles Out Of The Special Law Enforcement Trust Fund. Discussion. CONSENT 202. Police Department Requests The Commission To Approve The Expenditure Of $1,800.00 From The Law Enforcement Trust Fund For The Purpose Of Funding An Anti-Bullying Program Designed To Target Elementary School-Aged Children Who Attend One Of The Four Elementary Schools In The City. b O d Discussion. CTfY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMIVIISSION REGULAR MEETING -MARCH 9, 2009 PAGE 3 OF 24 CONSENT 203. Office Of The City Manager And Police Department Requesting City Commission Approval Of Resolution No. (Number) 2009-19 And Resolution No. (Number) 2009-22 To Update City's Personnel Policies Regarding Sworn Police Officers Retirement Commemorative Service Awards. Discussion. Mayor Bush asked, "Is it taxable?" Manager Smith responded, "We will research that question and if it is taxable, taxes will be withheld." CONSENT 204. Parks And Recreation Department Requests Approval To Redirect The $50,000.00 Budgeted In The General Fund For The Bear Creek Bridge To The Trotwood Improvement Fund Because Park Impact Fees Have Not Materialized. Manager Smith and Mr. Chuck Pula, Director, Parks and Recreation Department commented on this Agenda Item. With discussion, Staff offered to further review the related costs. Discussion followed on safety concerns; the timeline; and the Splash Park. "I WILL MAKE A MOTION THAT WE ACCEPT `204' AS WRITTEN AS PART OF THE CONSENT AGENDA WITHOUT FURTHER DISCUSSION." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: DEPUTY MAYOR KREBS: NAY COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. "MY MOTION IS TO PROVIDE THE DIRECTION TO THE CITY MANAGER AND STAFF -BRING BACK A PLAN TO SOLVE THE PROBLEM OF THE BRIDGE. AT LEAST IDENTIFY -ITS' FUNDING LEVEL." MOTION BY COMMISSIONER BONNER. SECONDED BY COMMISSIONER BROWN. DISCUSSION. .~' -~I ~J b d CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 4 OF 24 MANAGER SMITH ASKED, "IS THIS SOMETHING THAT YOU WANT DONE IMMEDIATELY OR WOULD YOU LIKE IT TO BE DISCUSSED DURING THE UPCOMING BUDGET PROCESS?" COMMISSIONER BONNER NOTED, "I AM COMFORTABLE WITH THAT BEING DISCUSSED DURING THE BUDGET CYCLE BUT I DO NOT WANT YEARS TO GO BY." MANAGER SMITH STATED, "NOR DO I." VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. CONSENT 205. Utility Department Requesting The City Commission Approve Amendment 15 To The Consulting Engineering Services With CPH Engineers, Inc. For The Design Of The Lake Jesup Water Augmentation Facility. Discussion followed with Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Department. Mr. Terry Zaudtke, P.E., DEE, Executive Vice President, CPH Engineers, 1117 East Robinson Street, Orlando, Florida: addressed the City Commission also. CONSENT 206. Chief Of Police And Office Of The City Manager And Office Of The Mayor Requesting The City Commissions Approval Of Resolution Number 2009-21 Recognizing The Retirement Of Police Department Officer Corporal Jose Romero. No discussion CONSENT 207. Office Of The City Clerk Approval Of The February 23, 2009 Attorney-Client Session Minutes. O There was no discussion on this Agenda Item. CTI'Y OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 5 OF 24 CONSENT 208. Office Of The City Clerk Approval Of The February 23, 2009 Regular City Commission Meeting Minutes. City Attorney Anthony A. Garganese stated, "On page 13 of 20, under where it mentioned the Attorney-Client Session, can you please refer to the specific case Anderson's Coach Works [Inc.] v. City of Winter Springs." City Clerk Andrea Lorenzo- Luaces nodded in agreement. "MOTION TO APPROVE." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. CITY CLERK LORENZO-LUACES NOTED, "THE MINUTES WOULD BE CHANGED TO INCLUDE MR. GARGANESE'S COMMENTS?" MAYOR BUSH AND DEPUTY MAYOR KREBS STATED "YES." VOTE: COMMISSIONER McGINNI5: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The Mayor And City Commission And Office Of The City Manager And Chief Of Police Presentation Of Resolution Number 2009-21 Recognizing Corporal Jose Romero For His 20 Years Of Dedicated Service As An Employee Of the City Of Winter Springs; And Expressing Our Appreciation On Behalf Of The Citizens Of The City Of Winter Springs. Mayor Bush, Manager Smith, and Chief of Police Kevin Brunelle presented Resolution 2009-21 to retiring Corporal Jose Romero for his many years of Service to the City of Winter Springs. Corporal Jose Romero, Police Department offered his thanks. b t~ In other City business, Mayor Bush presented Certificates to Commissioner Jean Hovey and Commissioner Gary Bonner for their completion of the IEMO (Institute for Elected Municipal Officials), in coordination with the Florida League of Cities. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 6 OF 24 AWARDS AND PRESENTATIONS 301. Office Of The Mayor ADD-ON Requesting The City Commission Receive A Presentation From Tara Hormell With The Children's Cabinet Of Seminole County. Ms. Tara Hormell, MA, BCBA, The Children's Cabinet Of Seminole County; and Executive Director, Children's Home Society of Florida, 1485 South Semoran Boulevard, Suite 1402, Winter Park, Florida: addressed the City Commission on the Children's `~ Cabinet. A PowerPoint Presentation was shown. Mayor Bush said to Ms. Hormell, "If there Is a family In Winter Springs that is in need, if you would contact our Church, just contact me, and/or Commissioner Bonner and all the other Commissioners." Mayor Bush added, "Maybe we could help you in that regard." Commissioner Bonner recommended to Manager Smith, "Make sure that this organization is on this Website in the Community Awareness section." Manager Smith stated, "Yes, Sir." Mayor Bush suggested, "What about sending one of our staff members to their meetings? Would that be appropriate, do you think Commissioners?" Commissioner Rick Brown stated, "Absolutely." No objections were voiced. Furthermore, Mayor Bush then said, "Maybe someone in Parks and Recreation, since that is kids..." Commissioner Sally McGinnis noted, "...That would be great." Mayor Bush added, "Why don't you take a look at it Kevin (Smith) and get back to the Commission with a recommendation?" Manager Smith responded by saying, "Be happy to do that Mayor." Further discussion followed. Commissioner McGinnis asked Ms. Hormell, "If we could have more of these [pamphlets]? Ms. Hormell stated, "Definitely." Next, Commissioner Brown was recognized on his Birthday. Mayor Bush called a Recess. The Regular Meeting reconvened at approximately 6: 35 p. m. Tape I/Side B CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 7 OF 24 REPORTS REPORTS 400. Office Of The City Attorney -Anthony A. Garganese, Esquire Attorney Gazganese stated, "We have anAttorney-Client Session before the next Regular Commission Meeting regazding the Case, Anderson's Coach Works [Inc.] v. City of f~ Winter Springs. Secondly, with respect to the Jesup's Reserve litigation, we have filed the appropriate Motion prepared and Amended Complaint to bring in the Performance Bond Surety in that case and that was filed last week." '~ Furthermore, Attorney Gazganese mentioned, "An update on Land Planning Agency, there were two (2) Ordinances that the Commission directed be sent out for review and recommendation." Attorney Garganese added, "The Sign Code is going back to April 1St with a couple of additional revisions that have come up and then tomorrow night they are going to be considering again the parking in the front yard Ordinance -those two (2) Ordinances are still being worked at the LPA (Local Planning Agency) level." REPORTS 401. Office Of The City Manager -Kevin L. Smith Manager Smith noted brief comments. REPORTS 402. Office Of The City Clerk -Andrea Lorenzo-Luaces, MMC City Clerk Lorenzo-Luaces mentioned that this Thursday is the City Commission's Workshop on Commercial Vehicles and the Workshop begins at 6:00 p.m. REPORTS 403. Office Of The Mayor -John F. Bush Mayor Bush explained a proposal he had and stated, "With what is going on in our schools, and the fact that we all recognize the quality of our schools is important to our community, I would like to propose that we cover the cost of the School Resource Officers. These are our Policemen." With discussion, Deputy Mayor Joanne M. Krebs suggested, "Maybe this is something we should look at during Budget?" Deputy Mayor Krebs added, "You aze talking about Winter Springs' schools -that aze in Winter Springs, because we have Winter Springs students that go to other schools outside of Winter Springs." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE S OF 24 Chief Brunelle explained, "There has been some talk of them even doing away with the School Resource program, and just using the existing Officers; but I would caution against that. There is such a benefit to have one in the schools; and it is expensive, but the school does supplement that right now." Commissioner McGinnis remarked, "Before I could support that, I would want to know ~'~ how that compares with all the other needs. Commissioner McGinnis then said, "I would like to see a complete analysis of what a Resource Officer does." Additionally, Commissioner McGinnis commented, "I need to be sold that that is a real priority; that it is really important." Discussion ensued on assistance at schools and what a School Resource Officer does. Manager Smith stated, "Mayor, if it is the direction of the Commission, we can certainly take a look at this during the Budget process, and see what our options are." Mayor Bush remarked, "My recommendation would be for one (1) year only, hopefully by then, the State Legislature will -help the schools out." Mayor Bush added, "I know that we have students in Winter Springs that attend other schools, but maybe if we set the standard here, the other cities and the County will step up and do something too -and maybe they won't; but then why let that keep us from doing the right thing?" Mayor Bush then asked, "Commissioners, do you want to move forward with this or do you want to shelve it?" Deputy Mayor Krebs said, "I think we should look at it during Budget. I think you should put it on the list." "I WILL MAKE A MOTION TO DIRECT THE CITY MANAGER TO PUT THAT ON THE LIST." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. Mayor Bush stated, "I want to congratulate Kevin (Brunelle) and his Officers for the event that we had at the Vistawilla Office Center. It was very well done - and I know that the Messeguer family appreciated it very much. And also I think that we should get a thank you letter out - I will write a thank you to Dave McLeod -because that is his building." CITY OF WINTER SPRINGS, FLORIDA MINiJTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 9 OF 24 REPORTS 404. Commission Seat One -Jean Hovey Commissioner Hovey announced that next Wednesday, Mazch 18~', 2009, the Florida Parent-Teacher Association is having a rally on the steps of the Capitol. Commissioner Hovey continued, "I want to thank Kevin Smith and Chuck Pula for the use of the pazking facilities at Central Winds Pazk." ~' REPORTS 405. Commission Seat Two -Rick Brown Commissioner Brown stated, "A couple of weeks ago, Anjie Federici who runs the Farmer's Market came here to speak to us, and at the time we looked at various Websites and what other cities were doing; and I had some off-line conversations with the City Manager. I would like the Commission to think about this. I am wondering if we wouldn't be better served by this Farmer's Market, which really is away to promote community and we all know all the good reasons for doing it; if the City didn't take it over, contract back Anjie (Federici) to run it, bring it here to the parking lot of City Hall on a Saturday where there would be ample parking. It would be very visible, they would be covered under our insurance, and it would still be run and we would probably attract the type of Vendors that need to be attracted. We could have a hand in how it is run. We would have a hand in the type of Vendors we want to see there, there wouldn't be any question about it; and we could put Anjie (Federici) on a percentage or whatever kind of contract. I am sure that the City Manager and City Attorney could come up with some way of making sure she is remunerated for her work in running it. But it would put the City in the driver's seat instead of answering questions or funneling requests as to how we support this." Deputy Mayor Krebs stated, "Commissioner Brown, I like your idea. I had thought previously, actually after the set-up at Central Winds; I really did think about that very first presentation that we had about the Farmer's Makket and how well it could be, but that more than likely, we, the City, would have to be involved in it. I never thought about contracting it back, that thought never occurred to me, but I would like to think about that, and I don't know how we would talk about it, unless we have some kind of a meeting where we all can get together and talk about it." "I MAKE A MOTION THAT KEVIN (SMITH) PUT SOMETHING TOGETHER FOR US TO LOOK AT AND I WOULD BE GLAD TO HELP HIM WORK ON THAT WITH ANJIE (FEDERICI); IF IT IS THE PLEASURE OF THE COMMISSION." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINIJTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 10 OF 24 MANAGER SMITH REM~RKFD, "WE'VE BEEN ADDRESSING THIS ITEM IN OPTIONS, AND WE HAD PLANNED TO BRING THIS BACK AT THE NEXT MEETING. IT'S ON OUR TICKLER LIST, WE HAD HAD SOME CONVERSATIONS PREVIOUSLY ABOUT IT AS A COMMISSION AND - I HAD FELT IT WAS PRUDENT TO BRING THIS IN FRONT OF YOU AND IT F~ WAS AGAIN, PLANNED FOR THE NEXT MEETING." COMMISSIONER BROWN ADDED, "I DID HAVE A CONVERSATION WITH RANDY (STEVENSON) ABOUT IT AS WELL." MR. RANDY STEVENSON, ASLA, AICP, DIRECTOR, COMMUNITY DEVELOPMENT DEPARTMENT REMARI~D, "WE ARE SCHEDULING AN AGENDA ITEM FOR YOUR MARCH 23an, (2009) MEETING TO DISCUSS THIS; TO DISCUSS HOW INVOLVED THE CITY WANTS TO BE; TO DISCUSS POTENTIAL LOCATIONS AND SO FORTH, SO THAT MAY BE THE MORE APPROPRIATE TIME TO DELVE INTO THIS." COMMISSIONER McGINNIS SUGGESTED, "THAT LOOKS LIKE MAYBE A GOOD WAY TO GO -AND ALSO, I THINK WE NEED TO PUT SOME KIND OF A TIME FRAME IN THIS FOR -PERIODIC EVALUATIONS." DEPUTY MAYOR KREBS AGREED AND SAID, "YES." MANAGER SMITH SAID, "ABSOLUTELY -ALL THE APPROPRIATE TERMS AND CONDITIONS OF THE CONTRACT. I KNOW ANTHONY (GARGANESE) WOULD NOT LET US GET BY WITHOUT DOING THAT." VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. Commissioner Brown continued, "I saw in the news last weekend, a news report that gave Florida an `F' by the American Cancer Society because we don't have anything on our State books which enforces and requires Insurance companies to cover -preventative - or Colorectal screening and because of that Insurance companies typically don't cover the cost of a Colonoscopy, and it is something very real." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 11 OF 24 "SO, I WOULD LIKE TO ASK YOU IF YOU WOULD DRAFT A LETTER ON BEHALF OF THE COMMISSION, WITH THE COMMISSION'S APPROVAL, :~ TO GO TO OUR STATE LEGISLATORS TO ASK THEM TO RAISE A BILL BEFORE THE LEGISLATURE THAT WOULD REQUIRE INSURANCE COMPANIES TO PROVIDE COVERAGE FOR PREVENTATIVE AND ~~ MAINTENANCE CARE." MOTION BY COMMISSIONER BROWN. MAYOR BUSH SAID, "SURE - I WOULD BE GLAD TO DO THAT." SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. CONTINUING, MAYOR BUSH CLARIFIED, "THE MOTION IS THAT I WOULD WRITE A LETTER TO THE LEGISLATURE TO ENCOURAGE FUNDING FOR THIS PROCEDURE." VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Mayor Bush asked Commissioner Brown for information to write the letter. Commissioner Brown noted, "I will make that happen." Commissioner Brown said to Manager Smith, "I think the conversation actually happened before you took the helm. There was a lot of talk about generating, and you and I actually talked about this eazlier today even -about putting together an -Economic Development entity, a public relations person, that kind of thing. But, as I was thinking that through today, there was also in-depth conversation about developing a how to do business with Winter Springs document for Developers. I really believe that now is the time to start looking at how we do those things that we had talked about; so, that when the economic switch does get thrown, we are not caught behind the curve. I think we are going to have to be ready to compete and the better we can position ourselves today, I think the more ready we will be when the opportunity comes to vie for the development dollazs that will be coming in." Manager Smith said, "Be happy to bring something back to you with some options and suggestions for proceeding." As there were no objections, Mayor Bush stated, "We have Consensus on that." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 12 OF 24 REPORTS 406. Commission Seat Three -Gary Bonner Commissioner Bonner said, "I want to compliment the Staff again for the outstanding Community Visioning Workshop that we had on the 26~' (of February). That was really just very well done, and pleasantly very well attended. And that's just a step in the right ~Tj direction for us as a City, so thank you Staff. ~ And also I'd like to add my congratulations aswell, Mayor, for the great event ~'_ celebrating the Messeguer family, and want to also recognize the great comfort that is provided by having that station at that key entrance into a portion of our City. So, really, great Event." Mayor Bush asked Chief Brunelle, "Are you going to do a Press Release on that?" Chief Brunelle responded, "Yes. In fact they interviewed me at the Event." REPORTS 407. Commission Seat Four -Sally McGinnis Commissioner McGinnis added, "I thought the Visioning Workshop was just wonderful." Discussion. "I WOULD LIKE TO MAKE A MOTION TO EXCUSE SALLY (McGINNIS) FROM AN INDEFINITE AMOUNT OF MEETINGS -SHE MAY TRY TO ATTEND BY PHONE, BUT IF SHE CAN'T, THAT IS FINE; AND I WOULD LIKE TO HAVE HER EXCUSED." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER McGI1~TNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. The Community Visioning Workshop was again addressed and Mayor Bush commented, "Commissioner McGinnis brought up a really good point, and I know you all had the same feeling as I did, as we were all sitting there listening to that, the comments that they were making, and so many of the things that they made, we are already doing." CTI'Y OF WINTER SPRINGS, FLORIDA MINi1TES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 13 OF 24 Continuing, Mayor Bush mentioned speaking with an individual and noted, "You can see one weakness, that is, you have a very poor communication with your citizens. They don't know what we're doing, so, I once again will bring up, that we need to have someone on our staff or we contract with someone who can write and we can get information -out about what is good that is going on in the City. Because so many of those things they brought up, either we are in the process of doing, or we have already done it. And again - we are just not telling the story." ~~ REPORTS 408. Commission Seat Five/Deputy Mayor -Joanne M. Krebs Deputy Mayor Krebs said, "I too wanted to say how much I enjoyed that Community Visioning." Furthermore, Deputy Mayor Krebs noted, "What made me feel good is knowing that I am at least on the right track, or that we are on the right track. We are moving in the right direction and -maybe that is also a reason people don't come. I have heard from a - couple of constituents - `we like the way everything is going, so that's why we don't bother'. But Mayor, you are right, communication could be better and really maybe we start communicating better in the `Insider' -just having an informational section where people know to look; let us see what is going on, and we start, they will know, that is only one of the places." Additionally, Deputy Mayor Krebs recommended, "One of the things that I think should be in our next `Insider' is these new water restrictions that are out. Everybody sees them, they know about them. That would be good to let people know." Commissioner Hovey and Commissioner McGinnis suggested that such information be added to the Utility Bill. Deputy Mayor Krebs then commented on a meeting she attended in Oviedo and said, "We would like to bring Oviedo here to give you a presentation of what they are doing with their Ordinance that they have created for conservation and watering and plants and things like that." Next, Deputy Mayor Krebs also mentioned that she recently attended a Water Summit. Deputy Mayor Krebs then stated, "Back to the Visioning, do you think that we should do something like that Visioning with businesses?" Commissioner Brown said, "Yes." Continuing, Deputy Mayor Krebs added, "I think we should. I think we should have Visioning for businesses and hear from them what they need from us, as well as what they like about Winter Springs - and I think it would help get us on the track with businesses and new development." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 14 OF 24 "I WOULD LIKE TO MAKE A MOTION THAT WE AT SOME FUTURE DATE, WE SHOULD HAVE A TIME, BUT THAT WE HAVE A VISIONING FOR BUSINESSES." MAYOR BUSH SAID, "COMMISSIONER, I THINK THAT IS A GOOD IDEA, I THINK IT WOULD BE GOOD TO HAVE THE INSTITUTE OF GOVERNMENT DO IT AGAIN." DEPUTY MAYOR KREBS CONTINUED, "IF THAT IS WHAT THE COMMISSION WISHES, I DIDN'T NECESSARILY THINK THAT WE NEEDED TO DO IT THAT WAY, BUT - IF YOU DO, I AM FINE WITH THAT. I JUST WANT US TO HAVE A VISIONING." FURTHERMORE, DEPUTY MAYOR KREBS STATED, "I WILL MAKE A MOTION THAT WE HAVE A BUSINESS VISIONING PROCESS USING THE FLORIDA INSTITUTE OF GOVERNMENT." MANAGER SMITH NOTED, "I WAS GOING TO ASK, COMMISSIONER, IF YOU WOULDN'T MIND, CONSIDER MAKING THE MOTION TO DIRECT THE CITY MANAGER TO CONTACT MS. (MARILYN) GROTTY AND PURSUE THE AVAILABILITY AND FEASIBILITY AND BRING IT BACK..." CONTINUING WITH HER MOTION, DEPUTY MAYOR KREBS ADDED, "...BRING BACK THE DATES, THE AVAILABLE DATES AND A PLAN TO GET THAT OUT TO THE BUSINESSES." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. Next, Deputy Mayor Krebs mentioned, "I was on Deleon Street yesterday, and that cabinet company -they have asign - it is leaning up against blocks. ~-- ~~ ~d r~ Captain Glenn Tolleson, Code Enforcement Bureau, Police Department said, "Actually that is County right-of--way -the swale area that you are referring to. I haven't seen the sign, I' 11 go look at it tomorrow." CITY OF WINTER SPRINGS, FLORIDA MINiITES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 15 OF 24 Commissioner Bonner said to Manager Smith, "I am sure you're working on revising the `Insider' and its process, but just wanted to share this suggestion with you to Commissioner Krebs' point about professional writing skills. It might be possible that one of the local colleges, universities, even SCC (Seminole Community College) for example, or another junior college, Valencia [Community College], etc., that they may have journalism students who would be delighted to have the opportunity to intern at some reasonable, if not complimentary fee, just in order to gain the experience." ~,,,~ Mayor Bush suggested, "Public administration major and a journalism minor." Manager ~I ~7 Smith said, "I certainly welcome the help." Discussion followed on the Community Visioning Meeting. Mayor Bush said, "I want to follow up on one of Commissioner Krebs' recommendations. Commissioner, on your recommendation about the water conservation from Oviedo - it is their turn to host us, and I have talked to their Mayor. I have talked to a couple of their Councilmembers. They are going to do that. Why don't we ask them to get on the stick and let that be part of the program?" Deputy Mayor Krebs stated, "That is a good idea." Mayor Bush added, "I think us going over there is better than asking them to come here." Deputy Mayor Krebs said, "That is a good idea. Well, they would be happy to come here, believe me." Furthermore, Mayor Bush stated, "I think it sits better if we go there, and especially under the circumstances. It is their turn to host the get-together. So, Kevin (Smith), remind me - I will send a letter over to their Mayor and make sure we copy their Councilmember's." Manager Smith remarked, "Yes, Sir." Commissioner Hovey added, "Regarding our communication problem, the Police Department has a monthly meeting with citizens, the Citizens Advisory [Committee] group, and they have all of the Homeowners' Associations and others on a list -that they send out information to. Why can't we add on to that and send out `Did You Know' -the City is X, Y and Z or whatever. They have got all of it. I am sure they would share with us." Mayor Bush then said, "I think that is a good idea, but how is it written so that it gets the point over? You cannot hit people with paragraph upon paragraph. They are not going to read it. It has got to be bullets." Mayor Bush added, "I think that goes along with what we have asked Kevin (Smith) to do." Commissioner Bonner commented, "Now that the Manager is attending that meeting, which is a refreshing change, there may be an opportunity during `Remarks', if it is not too long, to just sort of hit on some highlights for the benefit of that audience who may not have necessarily attended this meeting, although I know that some Homeowner Association leaders do attend both." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 16 OF 24 Mayor Bush added, "On the other hand, we don't want to take away from what the Police Department is doing with that meeting either, because it has been very successful." Manager Smith explained, "I appreciate the Chief s invitation. The Chief and I have had a conversation about this Mayor - he has assured me that I am not intruding, that it is a useful addition to the meeting -that was my plan, as Commissioner Bonner said; to use that forum; for example, last time I spoke about the upcoming Community Visioning Workshop." Chief Brunelle stated, "Most definitely, it's a welcome and refreshing time for that CAC (Citizen Advisory Committee) to have the City Manager attending that, and I actually, we had had some discussions about him attending it, and possibly even realigning it and adjusting it so it's aCity-type function where not only the Police Department is available but the Department Heads -other City Staff are available for it to do the same type of format we're doing. The only thing that we desire, from the Police Department to make sure happens here, that we don't turn it into a political event." Manager Smith added, "It's a constructive exchange of information now, and we would like it to continue to be -they do a great job!" Further discussion. Commissioner Krebs asked Chief Brunelle, "Are you going to be bringing us those locks just to show us what they look like?" Chief Brunelle responded by saying, "Next Commission Meeting, we will have an Agenda Item for you to show you. In fact, I was going to talk to the Manager, I don't know if we can do it, for the Thursday night event, just a real quick demonstration on what we have for the Workshop that we're doing on Thursday for the Code Enforcement, just to show you all what they look like." Manager Smith remazked, "That is fine with me, if it okay with you all?" Mayor Bush stated, "Good idea." Deputy Mayor Krebs said, "Yes." No objections were voiced. Furthermore, Deputy Mayor Krebs commented, "My suggestion would be that that would go also in the `Insider' - a little blurb about the Lock Box program, and to get in touch with him, and if you feel a need because of something." Chief Brunelle noted, "We are definitely ready to move forwazd on that and I was going to talk to you after the meeting." Mayor Bush mentioned, "Another great public relations opportunity " Commissioner McGinnis said to Chief Brunelle, "I would caution you to never forget your original mission and intent for these meetings. It is easy as things get bigger and with more people; it is easy to forget that and get lost." ~v e~ Tape 2/Side A CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 17 OF 24 PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA ''d PUBLIC HEARINGS 500. Office Of The City Attorney Requests That The City Commission Consider On First Reading Ordinance No. (Number) 2009-05, Providing For A Referendum To Authorize The City Commission To Grant Economic Development Ad Valorem Tax Exemptions For Certain Types Of Statutorily Defined New Businesses And Expanding Businesses. Mayor Bush asked, "Motion to read by `Title' only?" "SO MOVED." MOTION BY COMMISSIONER BROWN. SECONDED. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. Attorney Garganese read the Ordinance by "Title" only and noted, "If this Ordinance is adopted, the date of the Election will be the date scheduled for the Florida Gubernatorial Election in November of 2010 unless the City Commission directs that the Election occur sooner." Mayor Bush opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Bush closed the "Public Input" portion of the Agenda Item. "MOTION TO APPROVE" [FIRST READING OF ORDINANCE 2009-05]. MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 18 OF 24 VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Community Development Department -Urban Beautification Division Requesting That The City Commission Review Options For An Economic Programmable Message Center Located At The Front Of City Hall. Mr. Stevenson introduced this Agenda Item Mr. John Baker, AICP, Senior Planner, Community Development Department reviewed Code information and noted, "It does however require a Text Amendment to the general list of prohibited signs in the overall City Code which is in Chapter 16 or else a Text Amendment to the Town Center Code or both." Mr. Steve R.ichart, Urban Beautification Services Manager, Community Development Department commented on programming and various choices of signage. Discussion followed on banners; best locations; and speed and safety along State Road 434. Mr. Stevenson remarked that, "If we go forward with basically in this case what would be a modification to what is now anon-conforming sign and we modify our Text and I want to make sure I am okay with Anthony (Garganese) on this, but we would have to modify our Text for the entire City, as far as monument signage is concerned." Deputy Mayor Krebs noted, "So, you are saying, if we go with this sign, we have to have a Text Amendment and that would affect all of the signage Anthony (Garganese), in the City?" Attorney Garganese stated, "Possibly, I need to do a little legal research on that." Deputy Mayor Krebs asked, "Can we have that brought back to us at the next Meeting?" Attorney Garganese stated, "Yes -the Government Speech Doctrine." ~. t~~ d Further discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 19 OF 24 Commissioner Bonner remarked, "I compliment Staff -they have done a terrific job of turning this azound quickly; but I suspect if Staff had a little bit more time to study all of these issues, safety, location, concern, future communication plans, etc., then I have no doubt that Staff would come back with not only more refined costs, but with sort of a master plan of signage as a communication vehicle for our City and how that might unfold over the course of an elongated planning horizon." Next, Commissioner McGinnis suggested that law enforcement issues be considered and thought that other communities might have standards that could also be reviewed. Deputy Mayor Krebs thought that there could be another way to replace banners and that such should also be considered, perhaps through a different kind of signage. Mayor Bush commented to Staff, "I think you did a great job of presenting alternatives." Commissioner Brown, Deputy Mayor Krebs, and Commissioner McGinnis stated, "Thank you." In conclusion, Mayor Bush asked, "Where do we go from here?" Manager Smith stated, "If it would be your desire Commissioners, we could bring it back during the Budget process." Commissioner Brown noted, "Thank you." Commissioner McGinnis remazked, "Yes." Mayor Bush then asked, "Consensus on bringing it back as a Budget Item?" Commissioner McGinnis and Commissioner Bonner said, "Yes." No objections were voiced. Mayor Bush added, "No one disagrees." Furthermore, Mayor Bush stated, "And Anthony (Gazganese) will check out the legal -for us." REGULAR 601. Parks And Recreation Department Requesting That The City Commission Establish The Ribbon Cutting/Official Opening Of The New Trotwood Park Splash Playground. Mr. Pula commented on this Agenda Item. Discussion followed on a possible date for this Event, and Mayor Bush suggested that April 11~', 2009. Commissioner McGinnis mentioned that she would not be able to attend on this date. Mayor Bush summarized, "Everybody okay with 10:00 (a.m.) on the 11~' [of April]?" No objections were noted. Mayor Bush then said to Mr. Pula, "If there is a problem Chuck (Pula), you will let us know in plenty of time to reschedule?" Mr. Pula stated, "Yes, I will." b try r:~ CITY OF WINTER SPRINGS, FLORIDA MINiJTES CITY COA~II~IISSION REGULAR MEETING -MARCH 9, 2009 PAGE 20 OF 24 REGULAR 602. Office Of The City Manager Requesting The Commission To Review The Draft "Did You Know" Information And Provide Input And Direction As Deemed Appropriate. Manager Smith asked, "Is the information that has been presented to you, in the ball pazk of where you would like to be? Are we headed in the right direction?" Commissioner Brown stated, "Yes." Next, Manager Smith stated, "Assuming we are headed in the right direction, do you have any specific thoughts on dissemination methods for this information? For example, it's easy to put it on our Website. The cost is none. We could run it on the projection at the beginning of the Commission Meetings, no cost there. But we've also I think, touched on a flyer of some type - or a brochure. So, again, I just would seek the Commission's direction on those two (2) items." Commissioner Bonner stated, "Directionally yes. My only comment was the reference to the information that is in the `FAQ' (Frequently Asked Questions) section, I would suggest that that information be pulled out as opposed to directing the customer to the `FAQ's' (Frequently Asked Questions)." Manager Smith stated, "Understood." Commissioner McGinnis remazked, "Yes, defmitely on the right track Kevin (Smith). What format would this be - I think that is crucial. There is too much information here to be disseminated at one time." Commissioner McGinnis added, "I would not recommend a brochure with all this information." Manager Smith suggested, "If we were inclined to go with a brochure, we would probably need to narrow it down to approximately twenty (20) items." Discussion followed on whether to print such a brochure in house. Mayor Bush mentioned, "Our Boards - I think you need to give an explanation on a little more or what these Boazds actually do and maybe you can do it in one or more sentences." Deputy Mayor Krebs stated, "I agree with everything that Rick (Brown) had said about having - a little square, maybe a different color in the `Insider' that is always going to be there - a `Did You Know' and is always going to change." Deputy Mayor Krebs added that she was in favor of a brochure and noted, "When you do the brochure, my thoughts would be that you go more towazds factual things - factual/informational that we can be handing out - at an Event, like the 4~' of July Event -and maybe it has telephone numbers on it and always something directing people to the Website." b t~ d CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 21 OF 24 With further comments, Mayor Bush stated, "Kevin (Smith), do you have enough information from the comments to move forward on this?" Manager Smith stated, "Yes, I do. Could I briefly just give kudos - to Staff. They did a great job on this and I have to thank them." • • AGENDA NOTE: REGULAR AGENDA ITEM "601", WAS FURTHER DISCUSSED, AS DOCUMENTED NEXT. • • REGULAR AGENDA REGULAR 601. Parks And Recreation Department Requesting That The City Commission Establish The Ribbon Cutting/Official Opening Of The New Trotwood Park Splash Playground. Deputy Mayor Krebs asked about the family rates and how would the rates relate to new residents? Tape 2/Side B Discussion followed on why there were two (2) Fees. "MOTION WE HAVE A SINGLE FEE -THE FEES THAT ARE PROPOSED IS THE BEFORE APRIL 30TH FEES AND THO5E BE THE SINGLE FEES THAT ARE APPLIED ANNUALLY." MOTION BY COMMISSIONER BONNER. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. MR. PULA STATED, "WE WOULD NEED TO BRING IT BACK AS A CHANGE TO THE RESOLUTION." FURTHER, MR. PULA ADDED, "AN AMENDMENT TO THE RESOLUTION." VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. .. ~. b d • • AGENDA NOTE: REGULAR AGENDA ITEM "602 WAS FURTHER DISCUSSED, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. • • CITY OF WII~TTER SPRINGS, FLORIDA MINiJTES CITY COMNIISSION REGULAR MEETING -MARCH 9, 2009 PAGE 22 OF 24 REGULAR AGENDA REGULAR 602. Office Of The City Manager Requesting The Commission To Review The Draft "Did You Know" Information And Provide Input And Direction As Deemed Appropriate. Manager Smith asked, "Would you all be of the mindset that I prepare a more professional looking brochure and have it professionally printed and incur those costs or something we do in-house?" Commissioner Bonner noted, "I would suggest another intern be explored before you go out looking at a graphic artist." Manager Smith then spoke about printing costs. Mayor Bush suggested, "In-house." No objections were noted. REGULAR 603. Community Development Department Requests That The City Commission Establish A Date And Time For A Workshop To Discuss The Form-Based Code Currently Used In The Town Center. Mr. Stevenson addressed the City Commission on this Agenda Item and thought that this Workshop might take about three (3) hours. The date of Monday, May 18th, 2009 was suggested for this Workshop. Discussion followed on the calendar and whether there would be a second Meeting scheduled for May 2009. Commissioner Bonner noted, "I am fine with the 18th [of May 2009]." No objections were noted. 6:00 p.m. was suggested as the start time for the May 18th, 2009 Workshop. "I WILL MOVE THAT WE HAVE THE REGULARLY SCHEDULED MAY 25Tx [2009] MEETING ON THE 26~ [MAY 2009]." MOTION BY COMMISSIONER HOVEY. DEPUTY MAYOR KREBS INQUIRED, "SAME TIME? 5:15 P.M.?" COMMISSIONER HOVEY STATED, "SAME TIME." SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. I ..:n _J b t~ d MAYOR BUSH EXPLAINED, "MOTION TO MOVE OUR REGULARLY SCHEDULED SECOND MEETING IN MAY TO THE TUESDAY [AFTER MEMORIAL DAY]." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 23 OF 24 VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. In other City business, Mayor Bush spoke of a letter written a couple of years ago to annex enclaves in the City and said that in recent discussions with Seminole County, they suggested sending a letter. Mayor Bush said to the City Commission, "I would like for us to move forward on this." Discussion followed with Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department on current Agreements with other Seminole County cities. Discussion. Mayor Bush added, "I think we ask them for it." Deputy Mayor Krebs and Commissioner McGinnis stated, "I agree." "I MOVE THAT WE GO BACK AND RE-VISIT THIS WITH THE COUNTY COMMISSION." MOTION BY COMMISSIONER McGINNIS. MAYOR BUSH SUGGESTED, "I THINK THE MOTION SHOULD BE THAT WE WRITE A LETTER OFFICIALLY TO THE COUNTY CHAIRMAN REQUESTING THE ANNEXATION OF ALL ENCLAVES WITHIN THE CITY OF WINTER SPRINGS AND YOU CAN OUTLINE THOSE LIKE YOU DID BEFORE." COMMISSIONER McGINNIS NOTED, "THAT IS MY MOTION. SO MOVED." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. MANAGER SMITH INQUIRED, "IS THAT A LETTER FROM YOU MAYOR?" MAYOR BUSH STATED, "YES." COMMISSIONER McGINNIS ADDED, "YES..." MAYOR BUSH THEN NOTED, "...AND IT GOES TO [CHAIRMAN] DALLARI." MAYOR BUSH ADDED, "AND COPIES TO ALL THE COUNTY COMMISSIONERS." ~d +-d r~ CITY OF WINTER SPRINGS, FLORIDA MINiJTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 24 OF 24 VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. Next, Commissioner McGinnis suggested, "I would ask that we not mow the lawn of any property that has an active HOA (Homeowner's Association)." Discussion followed with Chief Brunelle. Chief Brunelle offered, "One of the things we can do and I really do not have an issue with that, is we can approach the HOA (Homeowner's Association and try to get them to first do it." Commissioner McGinnis stated, "Sure. That is okay." In conclusion, Mayor Bush stated, "I want - to congratulate Kevin (Smith) for the job he is doing. I think you are doing a great job Kevin (Smith)." Additionally, Mayor Bush noted, "I think you are doing a good job under - really a lot of pressure, because -things were kind of thrown on you all at once and you don't have a Kevin [General Services Director position] to work for you. I also want to congratulate the Commission. I think you are doing a good job working together." ADJOURNMENT Mayor Bush adjourned the Regular Meeting at 7:45 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES, MMC CITY CLERK APPROVED: MAYOR JOHN F. BUSH d NOTE: These Minutes were approved at the , 2009 Regulaz City Commission Meeting. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING MARCH 9, 2009 CALL TO ORDER The Regular Meeting of Monday, March 9, 2009 of the City Commission was called to Order by Mayor John F. Bush at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Joanne M. Krebs, present Commissioner Jean Hovey, present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Sally McGinnis, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present The Pledge of Allegiance followed a moment of silence. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department Advising The City Commission Of The Status Of Various Current Planning Pro i ects. No discussion. INFORMATIONAL 101. Utility Department Informing The City Commission Of Approved Amendments To The St. Johns River Water Management District Landscape Irrigation Rule. There was no discussion on this Agenda Item. "MOTION TO APPROVE" [INFORMATIONAL AGENDA]. MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. CTI'Y OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 2 OF 24 VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. CONSENT AGENDA CONSENT 200. Office Of The City Manager Requesting That The City Commission Approve The FY (Fiscal Year) 2010 Budget Calendar. Commissioner Gary Bonner said to City Manager Kevin L. Smith, "During that time frame, that ten (10) day window from the 17th to the 27th, is it possible there would be an opportunity in there for us to have Public Input into the process, maybe even -some form of Workshop or something beyond just the normal Commission Meetings?" Manager Smith remarked, "We could Commissioner, but I think and I hope that at that point we would have had sufficient Commission input, sufficient Public Input and it would be more perfunctory at that point, but an answer to your question is `Yes'." Furthermore, Commissioner Bonner added, "I certainly hope that is the outcome." CONSENT 201. Police Department Requesting Commission Approval For The Expenditure Of Funds To Purchase Two Replacement 2009 Chevrolet Tahoe Police K-9 Vehicles Out Of The Special Law Enforcement Trust Fund. Discussion. CONSENT 202. Police Department Requests The Commission To Approve The Expenditure Of $1,800.00 From The Law Enforcement Trust Fund For The Purpose Of Funding An Anti-Bullying Program Designed To Target Elementary School-Aged Children Who Attend One Of The Four Elementary Schools In The City. Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 3 OF 24 CONSENT 203. Office Of The City Manager And Police Department Requesting City Commission Approval Of Resolution No. (Number) 2009-19 And Resolution No. (Number) 2009-22 To Update City's Personnel Policies Regarding Sworn Police Officers Retirement Commemorative Service Awards. Discussion. Mayor Bush asked, "Is it taxable?" Manager Smith responded, "We will research that question and if it is taxable, taxes will be withheld." CONSENT 204. Parks And Recreation Department Requests Approval To Redirect The $50,000.00 Budgeted In The General Fund For The Bear Creek Bridge To The Trotwood Improvement Fund Because Park Impact Fees Have Not Materialized. Manager Smith and Mr. Chuck Pula, Director, Parks and Recreation Department commented on this Agenda Item. With discussion, Staff offered to further review the related costs. Discussion followed on safety concerns; the timeline; and the Splash Park. "I WILL MAKE A MOTION THAT WE ACCEPT `204' AS WRITTEN AS PART OF THE CONSENT AGENDA WITHOUT FURTHER DISCUSSION." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: DEPUTY MAYOR KREBS: NAY COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. "MY MOTION IS TO PROVIDE THE DIRECTION TO THE CITY MANAGER AND STAFF -BRING BACK A PLAN TO SOLVE THE PROBLEM OF THE BRIDGE. AT LEAST IDENTIFY -ITS' FUNDING LEVEL." MOTION BY COMMISSIONER BONNER. SECONDED BY COMMISSIONER BROWN. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 4 OF 24 MANAGER SMITH ASKED, "IS THIS SOMETHING THAT YOU WANT DONE IMMEDIATELY OR WOULD YOU LIKE IT TO BE DISCUSSED DURING THE UPCOMING BUDGET PROCESS?" COMMISSIONER BONNER NOTED, "I AM COMFORTABLE WITH THAT BEING DISCUSSED DURING THE BUDGET CYCLE BUT I DO NOT WANT YEARS TO GO BY." MANAGER SMITH STATED, "NOR DO I." VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. CONSENT 205. Utility Department Requesting The City Commission Approve Amendment 15 To The Consulting Engineering Services With CPH Engineers, Inc. For The Design Of The Lake Jesup Water Augmentation Facility. Discussion followed with Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Department. Mr. Terry Zaudtke, P.E., DEE, Executive Vice President, CPH Engineers, 1117 East Robinson Street, Orlando, Florida: addressed the City Commission also. CONSENT 206. Chief Of Police And Office Of The City Manager And Office Of The Mayor Requesting The City Commissions Approval Of Resolution Number 2009-21 Recognizing The Retirement Of Police Department Officer Corporal Jose Romero. No discussion CONSENT 207. Office Of The City Clerk Approval Of The February 23, 2009 Attorney-Client Session Minutes. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 5 OF 24 CONSENT 208. Office Of The City Clerk Approval Of The February 23, 2009 Regular City Commission Meeting Minutes. City Attorney Anthony A. Garganese stated, "On page 13 of 20, under where it mentioned the Attorney-Client Session, can you please refer to the specific case Anderson's Coach Works [Inc.] v. City of Winter Springs." City Clerk Andrea Lorenzo- Luaces nodded in agreement. "MOTION TO APPROVE." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. CITY CLERK LORENZO-LUACES NOTED, "THE MINUTES WOULD BE CHANGED TO INCLUDE MR. GARGANESE'S COMMENTS?" MAYOR BUSH AND DEPUTY MAYOR KREBS STATED "YES." VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The Mayor And City Commission And Office Of The City Manager And Chief Of Police Presentation Of Resolution Number 2009-21 Recognizing Corporal Jose Romero For His 20 Years Of Dedicated Service As An Employee Of the City Of Winter Springs; And Expressing Our Appreciation On Behalf Of The Citizens Of The City Of Winter Springs. Mayor Bush, Manager Smith, and Chief of Police Kevin Brunelle presented Resolution 2009-21 to retiring Corporal Jose Romero for his many years of Service to the City of Winter Springs. Corporal Jose Romero, Police Department offered his thanks. In other City business, Mayor Bush presented Certificates to Commissioner Jean Hovey and Commissioner Gary Bonner for their completion of the IEMO (Institute for Elected Municipal Officials), in coordination with the Florida League of Cities. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 6 OF 24 AWARDS AND PRESENTATIONS 301. Office Of The Mayor ADD-ON Requesting The City Commission Receive A Presentation From Tara Hormell With The Children's Cabinet Of Seminole County. Ms. Tara Hormell, MA, BCBA, The Children's Cabinet Of Seminole County; and Executive Director, Children 's Home Society of Florida, 1485 South Semoran Boulevard, Suite 1402, Winter Park, Florida: addressed the City Commission on the Children's Cabinet. A PowerPoint Presentation was shown. Mayor Bush said to Ms. Hormell, "If there is a family in Winter Springs that is in need, if you would contact our Church, just contact me, and/or Commissioner Bonner and all the other Commissioners." Mayor Bush added, "Maybe we could help you in that regard." Commissioner Bonner recommended to Manager Smith, "Make sure that this organization is on this Website in the Community Awareness section." Manager Smith stated, "Yes, Sir." Mayor Bush suggested, "What about sending one of our staff members to their meetings? Would that be appropriate, do you think Commissioners?" Commissioner Rick Brown stated, "Absolutely." No objections were voiced. Furthermore, Mayor Bush then said, "Maybe someone in Parks and Recreation, since that is kids..." Commissioner Sally McGinnis noted, "...That would be great." Mayor Bush added, "Why don't you take a look at it Kevin (Smith) and get back to the Commission with a recommendation?" Manager Smith responded by saying, "Be happy to do that Mayor." Further discussion followed. Commissioner McGinnis asked Ms. Hormell, "If we could have more of these [pamphlets]? Ms. Hormell stated, "Definitely." Next, Commissioner Brown was recognized on his Birthday. Mayor Bush called a Recess. The Regular Meeting reconvened at approximately 6:35 p. m. Tape 1/Side B CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 7 OF 24 REPORTS REPORTS 400. Office Of The City Attorney -Anthony A. Garganese, Esquire Attorney Garganese stated, "We have anAttorney-Client Session before the next Regular Commission Meeting regarding the Case, Anderson's Coach Works [Inc.] v. City of Winter Springs. Secondly, with respect to the Jesup's Reserve litigation, we have filed the appropriate Motion prepared and Amended Complaint to bring in the Performance Bond Surety in that case and that was filed last week." Furthermore, Attorney Garganese mentioned, "An update on Land Planning Agency, there were two (2) Ordinances that the Commission directed be sent out for review and recommendation." Attorney Garganese added, "The Sign Code is going back to April ls` with a couple of additional revisions that have come up and then tomorrow night they are going to be considering again the parking in the front yard Ordinance -those two (2) Ordinances are still being worked at the LPA (Local Planning Agency) level." REPORTS 401. Office Of The City Manager -Kevin L. Smith Manager Smith noted brief comments. REPORTS 402.Office Of The City Clerk -Andrea Lorenzo-Luaces, MMC City Clerk Lorenzo-Luaces mentioned that this Thursday is the City Commission's Workshop on Commercial Vehicles and the Workshop begins at 6:00 p.m. REPORTS 403. Office Of The Mayor -John F. Bush Mayor Bush explained a proposal he had and stated, "With what is going on in our schools, and the fact that we all recognize the quality of our schools is important to our community, I would like to propose that we cover the cost of the School Resource Officers. These are our Policemen." With discussion, Deputy Mayor Joanne M. Krebs suggested, "Maybe this is something we should look at during Budget?" Deputy Mayor Krebs added, "You are talking about Winter Springs' schools -that are in Winter Springs, because we have Winter Springs students that go to other schools outside of Winter Springs." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 8 OF 24 Chief Brunelle explained, "There has been some talk of them even doing away with the School Resource program, and just using the existing Officers; but I would caution against that. There is such a benefit to have one in the schools; and it is expensive, but the school does supplement that right now." Commissioner McGinnis remarked, "Before I could support that, I would want to know how that compares with all the other needs. Commissioner McGinnis then said, "I would like to see a complete analysis of what a Resource Officer does." Additionally, Commissioner McGinnis commented, "I need to be sold that that is a real priority; that it is really important." Discussion ensued on assistance at schools and what a School Resource Officer does. Manager Smith stated, "Mayor, if it is the direction of the Commission, we can certainly take a look at this during the Budget process, and see what our options are." Mayor Bush remarked, "My recommendation would be for one (1) year only, hopefully by then, the State Legislature will -help the schools out." Mayor Bush added, "I know that we have students in Winter Springs that attend other schools, but maybe if we set the standard here, the other cities and the County will step up and do something too -and maybe they won't; but then why let that keep us from doing the right thing?" Mayor Bush then asked, "Commissioners, do you want to move forward with this or do you want to shelve it?" Deputy Mayor Krebs said, "I think we should look at it during Budget. I think you should put it on the list." "I WILL MAKE A MOTION TO DIRECT THE CITY MANAGER TO PUT THAT ON THE LIST." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. Mayor Bush stated, "I want to congratulate Kevin (Brunelle) and his Officers for the event that we had at the Vistawilla Office Center. It was very well done - and I know that the Messeguer family appreciated it very much. And also I think that we should get a thank you letter out - I will write a thank you to Dave McLeod -because that is his building." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 9 OF 24 REPORTS 404. Commission Seat One -Jean Hovey Commissioner Hovey announced that next Wednesday, March 18`h, 2009, the Florida Parent-Teacher Association is having a rally on the steps of the Capitol. Commissioner Hovey continued, "I want to thank Kevin Smith and Chuck Pula for the use of the parking facilities at Central Winds Park." REPORTS 405. Commission Seat Two -Rick Brown Commissioner Brown stated, "A couple of weeks ago, Anjie Federici who runs the Farmer's Market came here to speak to us, and at the time we looked at various Websites and what other cities were doing; and I had some off-line conversations with the City Manager. I would like the Commission to think about this. I am wondering if we wouldn't be better served by this Farmer's Market, which really is away to promote community and we all know all the good reasons for doing it; if the City didn't take it over, contract back Anjie (Federici) to run it, bring it here to the parking lot of City Hall on a Saturday where there would be ample parking. It would be very visible, they would be covered under our insurance, and it would still be run and we would probably attract the type of Vendors that need to be attracted. We could have a hand in how it is run. We would have a hand in the type of Vendors we want to see there, there wouldn't be any question about it; and we could put Anjie (Federici) on a percentage or whatever kind of contract. I am sure that the City Manager and City Attorney could come up with some way of making sure she is remunerated for her work in running it. But it would put the City in the driver's seat instead of answering questions or funneling requests as to how we support this." Deputy Mayor Krebs stated, "Commissioner Brown, I like your idea. I had thought previously, actually after the set-up at Central Winds; I really did think about that very first presentation that we had about the Farmer's Market and how well it could be, but that more than likely, we, the City, would have to be involved in it. I never thought about contracting it back, that thought never occurred to me, but I would like to think about that, and I don't know how we would talk about it, unless we have some kind of a meeting where we all can get together and talk about it." "I MAKE A MOTION THAT KEVIN (SMITH) PUT SOMETHING TOGETHER FOR US TO LOOK AT AND I WOULD BE GLAD TO HELP HIM WORK ON THAT WITH ANJIE (FEDERICI); IF IT IS THE PLEASURE OF THE COMMISSION." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 10 OF 24 MANAGER SMITH REMARKED, "WE'VE BEEN ADDRESSING THIS ITEM IN OPTIONS, AND WE HAD PLANNED TO BRING THIS BACK AT THE NEXT MEETING. IT'S ON OUR TICKLER LIST, WE HAD HAD SOME CONVERSATIONS PREVIOUSLY ABOUT IT AS A COMMISSION AND - I HAD FELT IT WAS PRUDENT TO BRING THIS IN FRONT OF YOU AND IT WAS AGAIN, PLANNED FOR THE NEXT MEETING." COMMISSIONER BROWN ADDED, "I DID HAVE A CONVERSATION WITH RANDY (STEVENSON) ABOUT IT AS WELL." MR. RANDY STEVENSON, ASLA, AICP, DIRECTOR, COMMUNITY DEVELOPMENT DEPARTMENT REMARKED, "WE ARE SCHEDULING AN AGENDA ITEM FOR YOUR MARCH 23RD, (2009) MEETING TO DISCUSS THIS; TO DISCUSS HOW INVOLVED THE CITY WANTS TO BE; TO DISCUSS POTENTIAL LOCATIONS AND SO FORTH, SO THAT MAY BE THE MORE APPROPRIATE TIME TO DELVE INTO THIS." COMMISSIONER McGINNIS SUGGESTED, "THAT LOOKS LIKE MAYBE A GOOD WAY TO GO -AND ALSO, I THINK WE NEED TO PUT SOME KIND OF A TIME FRAME IN THIS FOR -PERIODIC EVALUATIONS." DEPUTY MAYOR KREBS AGREED AND SAID, "YES." MANAGER SMITH SAID, "ABSOLUTELY -ALL THE APPROPRIATE TERMS AND CONDITIONS OF THE CONTRACT. I KNOW ANTHONY (GARGANESE) WOULD NOT LET US GET BY WITHOUT DOING THAT." VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. Commissioner Brown continued, "I saw in the news last weekend, a news report that gave Florida an `F' by the American Cancer Society because we don't have anything on our State books which enforces and requires Insurance companies to cover -preventative - or Colorectal screening and because of that Insurance companies typically don't cover the cost of a Colonoscopy, and it is something very real." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 11 OF 24 "SO, I WOULD LIKE TO ASK YOU IF YOU WOULD DRAFT A LETTER ON BEHALF OF THE COMMISSION, WITH THE COMMISSION'S APPROVAL, TO GO TO OUR STATE LEGISLATORS TO ASK THEM TO RAISE A BILL BEFORE THE LEGISLATURE THAT WOULD REQUIRE INSURANCE COMPANIES TO PROVIDE COVERAGE FOR PREVENTATIVE AND MAINTENANCE CARE." MOTION BY COMMISSIONER BROWN. MAYOR BUSH SAID, "SURE - I WOULD BE GLAD TO DO THAT." SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. CONTINUING, MAYOR BUSH CLARIFIED, "THE MOTION IS THAT I WOULD WRITE A LETTER TO THE LEGISLATURE TO ENCOURAGE FUNDING FOR THIS PROCEDURE." VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Mayor Bush asked Commissioner Brown for information to write the letter. Commissioner Brown noted, "I will make that happen." Commissioner Brown said to Manager Smith, "I think the conversation actually happened before you took the helm. There was a lot of talk about generating, and you and I actually talked about this earlier today even -about putting together an -Economic Development entity, a public relations person, that kind of thing. But, as I was thinking that through today, there was also in-depth conversation about developing a how to do business with Winter Springs document for Developers. I really believe that now is the time to start looking at how we do those things that we had talked about; so, that when the economic switch does get thrown, we are not caught behind the curve. I think we are going to have to be ready to compete and the better we can position ourselves today, I think the more ready we will be when the opportunity comes to vie for the development dollars that will be coming in." Manager Smith said, "Be happy to bring something back to you with some options and suggestions for proceeding." As there were no objections, Mayor Bush stated, "We have Consensus on that." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 12 OF 24 REPORTS 406. Commission Seat Three -Gary Bonner Commissioner Bonner said, "I want to compliment the Staff again for the outstanding Community Visioning Workshop that we had on the 26`" (of February). That was really just very well done, and pleasantly very well attended. And that's just a step in the right direction for us as a City, so thank you Staff. And also I'd like to add my congratulations as well, Mayor, for the great event celebrating the Messeguer family, and want to also recognize the great comfort that is provided by having that station at that key entrance into a portion of our City. So, really, great Event." Mayor Bush asked Chief Brunelle, "Are you going to do a Press Release on that?" Chief Brunelle responded, "Yes. In fact they interviewed me at the Event." REPORTS 407. Commission Seat Four -Sally McGinnis Commissioner McGinnis added, "I thought the Visioning Workshop was just wonderful." Discussion. "I WOULD LIKE TO MAKE A MOTION TO EXCUSE SALLY (McGINNIS) FROM AN INDEFINITE AMOUNT OF MEETINGS -SHE MAY TRY TO ATTEND BY PHONE, BUT IF SHE CAN'T, THAT IS FINE; AND I WOULD LIKE TO HAVE HER EXCUSED." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. The Community Visioning Workshop was again addressed and Mayor Bush commented, "Commissioner McGinnis brought up a really good point, and I know you all had the same feeling as I did, as we were all sitting there listening to that, the comments that they were making, and so many of the things that they made, we are already doing." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE I3 OF 24 Continuing, Mayor Bush mentioned speaking with an individual and noted, "You can see one weakness, that is, you have a very poor communication with your citizens. They don't know what we're doing, so, I once again will bring up, that we need to have someone on our staff or we contract with someone who can write and we can get information -out about what is good that is going on in the City. Because so many of those things they brought up, either we are in the process of doing, or we have already done it. And again - we are just not telling the story." REPORTS 408. Commission Seat Five/Deputy Mayor -Joanne M. Krebs Deputy Mayor Krebs said, "I too wanted to say how much I enjoyed that Community Visioning." Furthermore, Deputy Mayor Krebs noted, "What made me feel good is knowing that I am at least on the right track, or that we are on the right track. We are moving in the right direction and -maybe that is also a reason people don't come. I have heard from a - couple of constituents - `we like the way everything is going, so that's why we don't bother'. But Mayor, you are right, communication could be better and really maybe we start communicating better in the `Insider' -just having an informational section where people know to look; let us see what is going on, and we start, they will know, that is only one of the places." Additionally, Deputy Mayor Krebs recommended, "One of the things that I think should be in our next `Insider' is these new water restrictions that are out. Everybody sees them, they know about them. That would be good to let people know." Commissioner Hovey and Commissioner McGinnis suggested that such information be added to the Utility Bill. Deputy Mayor Krebs then commented on a meeting she attended in Oviedo and said, "We would like to bring Oviedo here to give you a presentation of what they are doing with their Ordinance that they have created for conservation and watering and plants and things like that." Next, Deputy Mayor Krebs also mentioned that she recently attended a Water Summit. Deputy Mayor Krebs then stated, "Back to the Visioning, do you think that we should do something like that Visioning with businesses?" Commissioner Brown said, "Yes." Continuing, Deputy Mayor Krebs added, "I think we should. I think we should have Visioning for businesses and hear from them what they need from us, as well as what they like about Winter Springs - and I think it would help get us on the track with businesses and new development." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 14 OF 24 "I WOULD LIKE TO MAKE A MOTION THAT WE AT SOME FUTURE DATE, WE SHOULD HAVE A TIME, BUT THAT WE HAVE A VISIONING FOR BUSINESSES." MAYOR BUSH SAID, "COMMISSIONER, I THINK THAT IS A GOOD IDEA, I THINK IT WOULD BE GOOD TO HAVE THE INSTITUTE OF GOVERNMENT DO IT AGAIN." DEPUTY MAYOR KREBS CONTINUED, "IF THAT IS WHAT THE COMMISSION WISHES, I DIDN'T NECESSARILY THINK THAT WE NEEDED TO DO IT THAT WAY, BUT - IF YOU DO, I AM FINE WITH THAT. I JUST WANT US TO HAVE A VISIONING." FURTHERMORE, DEPUTY MAYOR KREBS STATED, "I WILL MAKE A MOTION THAT WE HAVE A BUSINESS VISIONING PROCESS USING THE FLORIDA INSTITUTE OF GOVERNMENT." MANAGER SMITH NOTED, "I WAS GOING TO ASK, COMMISSIONER, IF YOU WOULDN'T MIND, CONSIDER MAKING THE MOTION TO DIRECT THE CITY MANAGER TO CONTACT MS. (MARILYN) GROTTY AND PURSUE THE AVAILABILITY AND FEASIBILITY AND BRING IT BACK..." CONTINUING WITH HER MOTION, DEPUTY MAYOR KREBS ADDED, "...BRING BACK THE DATES, THE AVAILABLE DATES AND A PLAN TO GET THAT OUT TO THE BUSINESSES." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. Next, Deputy Mayor Krebs mentioned, "I was on Deleon Street yesterday, and that cabinet company -they have asign - it is leaning up against blocks. Captain Glenn Tolleson, Code Enforcement Bureau, Police Department said, "Actually that is County right-of--way -the Swale area that you are referring to. I haven't seen the sign, I'll go look at it tomorrow." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE I S OF 24 Commissioner Bonner said to Manager Smith, "I am sure you're working on revising the `Insider' and its process, but just wanted to share this suggestion with you to Commissioner Krebs' point about professional writing skills. It might be possible that one of the local colleges, universities, even SCC (Seminole Community College) for example, or another junior college, Valencia [Community College], etc., that they may have journalism students who would be delighted to have the opportunity to intern at some reasonable, if not complimentary fee, just in order to gain the experience." Mayor Bush suggested, "Public administration major and a journalism minor." Manager Smith said, "I certainly welcome the help." Discussion followed on the Community Visioning Meeting. Mayor Bush said, "I want to follow up on one of Commissioner Krebs' recommendations. Commissioner, on your recommendation about the water conservation from Oviedo - it is their turn to host us, and I have talked to their Mayor. I have talked to a couple of their Councilmembers. They are going to do that. Why don't we ask them to get on the stick and let that be part of the program?" Deputy Mayor Krebs stated, "That is a good idea." Mayor Bush added, "I think us going over there is better than asking them to come here." Deputy Mayor Krebs said, "That is a good idea. Well, they would be happy to come here, believe me." Furthermore, Mayor Bush stated, "I think it sits better if we go there, and especially under the circumstances. It is their turn to host the get-together. So, Kevin (Smith), remind me - I will send a letter over to their Mayor and make sure we copy their Councilmember's." Manager Smith remarked, "Yes, Sir." Commissioner Hovey added, "Regarding our communication problem, the Police Department has a monthly meeting with citizens, the Citizens Advisory [Committee] group, and they have all of the Homeowners' Associations and others on a list -that they send out information to. Why can't we add on to that and send out `Did You Know' -the City is X, Y and Z or whatever. They have got all of it. I am sure they would share with us." Mayor Bush then said, "I think that is a good idea, but how is it written so that it gets the point over? You cannot hit people with paragraph upon paragraph. They are not going to read it. It has got to be bullets." Mayor Bush added, "I think that goes along with what we have asked Kevin (Smith) to do." Commissioner Bonner commented, "Now that the Manager is attending that meeting, which is a refreshing change, there may be an opportunity during `Remarks', if it is not too long, to just sort of hit on some highlights for the benefit of that audience who may not have necessarily attended this meeting, although I know that some Homeowner Association leaders do attend both." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 16 OF 24 Mayor Bush added, "On the other hand, we don't want to take away from what the Police Department is doing with that meeting either, because it has been very successful." Manager Smith explained, "I appreciate the Chief s invitation. The Chief and I have had a conversation about this Mayor - he has assured me that I am not intruding, that it is a useful addition to the meeting -that was my plan, as Commissioner Bonner said; to use that forum; for example, last time I spoke about the upcoming Community Visioning Workshop." Chief Brunelle stated, "Most definitely, it's a welcome and refreshing time for that CAC (Citizen Advisory Committee) to have the City Manager attending that, and I actually, we had had some discussions about him attending it, and possibly even realigning it and adjusting it so it's aCity-type function where not only the Police Department is available but the Department Heads -other City Staff are available for it to do the same type of format we're doing. The only thing that we desire, from the Police Department to make sure happens here, that we don't turn it into a political event." Manager Smith added, "It's a constructive exchange of information now, and we would like it to continue to be -they do a great job!" Further discussion. Commissioner Krebs asked Chief Brunelle, "Are you going to be bringing us those locks just to show us what they look like?" Chief Brunelle responded by saying, "Next Commission Meeting, we will have an Agenda Item for you to show you. In fact, I was going to talk to the Manager, I don't know if we can do it, for the Thursday night event, just a real quick demonstration on what we have for the Workshop that we're doing on Thursday for the Code Enforcement, just to show you all what they look like." Manager Smith remarked, "That is fine with me, if it okay with you all?" Mayor Bush stated, "Good idea." Deputy Mayor Krebs said, "Yes." No objections were voiced. Furthermore, Deputy Mayor Krebs commented, "My suggestion would be that that would go also in the `Insider' - a little blurb about the Lock Box program, and to get in touch with him, and if you feel a need because of something." Chief Brunelle noted, "We are definitely ready to move forward on that and I was going to talk to you after the meeting." Mayor Bush mentioned, "Another great public relations opportunity." Commissioner McGinnis said to Chief Brunelle, "I would caution you to never forget your original mission and intent for these meetings. It is easy as things get bigger and with more people; it is easy to forget that and get lost." Tape 2/Side A CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 17 OF 24 PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office Of The City Attorney Requests That The City Commission Consider On First Reading Ordinance No. (Number) 2009-05, Providing For A Referendum To Authorize The City Commission To Grant Economic Development Ad Valorem Tax Exemptions For Certain Types Of Statutorily Defined New Businesses And Expanding Businesses. Mayor Bush asked, "Motion to read by `Title' only?" "SO MOVED." MOTION BY COMMISSIONER BROWN. SECONDED. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. Attorney Garganese read the Ordinance by "Title" only and noted, "If this Ordinance is adopted, the date of the Election will be the date scheduled for the Florida Gubernatorial Election in November of 2010 unless the City Commission directs that the Election occur sooner." Mayor Bush opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Bush closed the "Public Input" portion of the Agenda Item. "MOTION TO APPROVE" [FIRST READING OF ORDINANCE 2009-OS]. MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 18 OF 24 VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Community Development Department -Urban Beautification Division Requesting That The City Commission Review Options For An Economic Programmable Message Center Located At The Front Of City Hall. Mr. Stevenson introduced this Agenda Item Mr. John Baker, AICP, Senior Planner, Community Development Department reviewed Code information and noted, "It does however require a Text Amendment to the general list of prohibited signs in the overall City Code which is in Chapter 16 or else a Text Amendment to the Town Center Code or both." Mr. Steve Richart, Urban Beautification Services Manager, Community Development Department commented on programming and various choices of signage. Discussion followed on banners; best locations; and speed and safety along State Road 434. Mr. Stevenson remarked that, "If we go forward with basically in this case what would be a modification to what is now anon-conforming sign and we modify our Text and I want to make sure I am okay with Anthony (Garganese) on this, but we would have to modify our Text for the entire City, as far as monument signage is concerned." Deputy Mayor Krebs noted, "So, you are saying, if we go with this sign, we have to have a Text Amendment and that would affect all of the signage Anthony (Garganese), in the City?" Attorney Garganese stated, "Possibly, I need to do a little legal research on that." Deputy Mayor Krebs asked, "Can we have that brought back to us at the next Meeting?" Attorney Garganese stated, "Yes -the Government Speech Doctrine." Further discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 19 OF 24 Commissioner Bonner remarked, "I compliment Staff -they have done a terrific job of turning this around quickly; but I suspect if Staff had a little bit more time to study all of these issues, safety, location, concern, future communication plans, etc., then I have no doubt that Staff would come back with not only more refined costs, but with sort of a master plan of signage as a communication vehicle for our City and how that might unfold over the course of an elongated planning horizon." Next, Commissioner McGinnis suggested that law enforcement issues be considered and thought that other communities might have standards that could also be reviewed. Deputy Mayor Krebs thought that there could be another way to replace banners and that such should also be considered, perhaps through a different kind of signage. Mayor Bush commented to Staff, "I think you did a great job of presenting alternatives." Commissioner Brown, Deputy Mayor Krebs, and Commissioner McGinnis stated, "Thank you." In conclusion, Mayor Bush asked, "Where do we go from here?" Manager Smith stated, "If it would be your desire Commissioners, we could bring it back during the Budget process." Commissioner Brown noted, "Thank you." Commissioner McGinnis remarked, "Yes." Mayor Bush then asked, "Consensus on bringing it back as a Budget Item?" Commissioner McGinnis and Commissioner Bonner said, "Yes." No objections were voiced. Mayor Bush added, "No one disagrees." Furthermore, Mayor Bush stated, "And Anthony (Garganese) will check out the legal -for us." REGULAR 601. Parks And Recreation Department Requesting That The City Commission Establish The Ribbon Cutting/Official Opening Of The New Trotwood Park Splash Playground. Mr. Pula commented on this Agenda Item. Discussion followed on a possible date for this Event, and Mayor Bush suggested that April 11`h, 2009. Commissioner McGinnis mentioned that she would not be able to attend on this date. Mayor Bush summarized, "Everybody okay with 10:00 (a.m.) on the 11t1i [of April]?" No objections were noted. Mayor Bush then said to Mr. Pula, "If there is a problem Chuck (Pula), you will let us know in plenty of time to reschedule?" Mr. Pula stated, "Yes, I will." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 20 OF 24 REGULAR 602. Office Of The City Manager Requesting The Commission To Review The Draft "Did You Know" Information And Provide Input And Direction As Deemed Appropriate. Manager Smith asked, "Is the information that has been presented to you, in the ball park of where you would like to be? Are we headed in the right direction?" Commissioner Brown stated, "Yes." Next, Manager Smith stated, "Assuming we are headed in the right direction, do you have any specific thoughts on dissemination methods for this information? For example, it's easy to put it on our Website. The cost is none. We could run it on the projection at the beginning of the Commission Meetings, no cost there. But we've also I think, touched on a flyer of some type - or a brochure. So, again, I just would seek the Commission's direction on those two (2) items." Commissioner Bonner stated, "Directionally yes. My only comment was the reference to the information that is in the `FAQ' (Frequently Asked Questions) section, I would suggest that that information be pulled out as opposed to directing the customer to the `FAQ's' (Frequently Asked Questions)." Manager Smith stated, "Understood." Commissioner McGinnis remarked, "Yes, definitely on the right track Kevin (Smith). What format would this be - I think that is crucial. There is too much information here to be disseminated at one time." Commissioner McGinnis added, "I would not recommend a brochure with all this information." Manager Smith suggested, "If we were inclined to go with a brochure, we would probably need to narrow it down to approximately twenty (20) items." Discussion followed on whether to print such a brochure in house. Mayor Bush mentioned, "Our Boards - I think you need to give an explanation on a little more or what these Boards actually do and maybe you can do it in one or more sentences." Deputy Mayor Krebs stated, "I agree with everything that Rick (Brown) had said about having - a little square, maybe a different color in the `Insider' that is always going to be there - a `Did You Know' and is always going to change." Deputy Mayor Krebs added that she was in favor of a brochure and noted, "When you do the brochure, my thoughts would be that you go more towards factual things -factual/informational that we can be handing out - at an Event, like the 4`" of July Event -and maybe it has telephone numbers on it and always something directing people to the Website." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 21 OF 24 With further comments, Mayor Bush stated, "Kevin (Smith), do you have enough information from the comments to move forward on this?" Manager Smith stated, "Yes, I do. Could I briefly just give kudos - to Staff. They did a great job on this and I have to thank them." • • AGENDA NOTE: REGULAR AGENDA ITEM "601", WAS FURTHER DISCUSSED, AS DOCUMENTED NEXT. • • REGULAR AGENDA REGULAR 601. Parks And Recreation Department Requesting That The City Commission Establish The Ribbon Cutting/Official Opening Of The New Trotwood Park Splash Playground. Deputy Mayor Krebs asked about the family rates and how would the rates relate to new residents? Tape 2/Side B Discussion followed on why there were two (2) Fees. "MOTION WE HAVE A SINGLE FEE -THE FEES THAT ARE PROPOSED IS THE BEFORE APRIL 30TH FEES AND THOSE BE THE SINGLE FEES THAT ARE APPLIED ANNUALLY." MOTION BY COMMISSIONER BONNER. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. MR. PULA STATED, "WE WOULD NEED TO BRING IT BACK AS A CHANGE TO THE RESOLUTION." FURTHER, MR. PULA ADDED, "AN AMENDMENT TO THE RESOLUTION." VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. • • AGENDA NOTE: REGULAR AGENDA ITEM "602 WAS FURTHER DISCUSSED, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. • • CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 22 OF 24 REGULAR AGENDA REGULAR 602. Office Of The City Manager Requesting The Commission To Review The Draft "Did You Know" Information And Provide Input And Direction As Deemed Appropriate. Manager Smith asked, "Would you all be of the mindset that I prepare a more professional looking brochure and have it professionally printed and incur those costs or something we do in-house?" Commissioner Bonner noted, "I would suggest another intern be explored before you go out looking at a graphic artist." Manager Smith then spoke about printing costs. Mayor Bush suggested, "In-house." No objections were noted. REGULAR 603. Community Development Department Requests That The City Commission Establish A Date And Time For A Workshop To Discuss The Form-Based Code Currently Used In The Town Center. Mr. Stevenson addressed the City Commission on this Agenda Item and thought that this Workshop might take about three (3) hours. The date of Monday, May 18th, 2009 was suggested for this Workshop. Discussion followed on the calendar and whether there would be a second Meeting scheduled for May 2009. Commissioner Bonner noted, "I am fine with the 18th [of May 2009]." No objections were noted. 6:00 p.m. was suggested as the start time for the May 18th, 2009 Workshop. "I WILL MOVE THAT WE HAVE THE REGULARLY SCHEDULED MAY 25TH [2009] MEETING ON THE 26~ [MAY 2009]." MOTION BY COMMISSIONER HOVEY. DEPUTY MAYOR KREBS INQUIRED, "SAME TIME? 5:15 P.M.?" COMMISSIONER HOVEY STATED, "SAME TIME." SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. MAYOR BUSH EXPLAINED, "MOTION TO MOVE OUR REGULARLY SCHEDULED SECOND MEETING IN MAY TO THE TUESDAY [AFTER MEMORIAL DAY]." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 23 OF 24 VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. In other City business, Mayor Bush spoke of a letter written a couple of years ago to annex enclaves in the City and said that in recent discussions with Seminole County, they suggested sending a letter. Mayor Bush said to the City Commission, "I would like for us to move forward on this." Discussion followed with Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department on current Agreements with other Seminole County cities. Discussion. Mayor Bush added, "I think we ask them for it." Deputy Mayor Krebs and Commissioner McGinnis stated, "I agree." "I MOVE THAT WE GO BACK AND RE-VISIT THIS WITH THE COUNTY COMMISSION." MOTION BY COMMISSIONER McGINNIS. MAYOR BUSH SUGGESTED, "I THINK THE MOTION SHOULD BE THAT WE WRITE A LETTER OFFICIALLY TO THE COUNTY CHAIRMAN REQUESTING THE ANNEXATION OF ALL ENCLAVES WITHIN THE CITY OF WINTER SPRINGS AND YOU CAN OUTLINE THOSE LIKE YOU DID BEFORE." COMMISSIONER McGINNIS NOTED, "THAT IS MY MOTION. SO MOVED." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. MANAGER SMITH INQUIRED, "IS THAT A LETTER FROM YOU MAYOR?" MAYOR BUSH STATED, "YES." COMMISSIONER McGINNIS ADDED, "YES..." MAYOR BUSH THEN NOTED, "...AND IT GOES TO [CHAIRMAN) DALLARL" MAYOR BUSH ADDED, "AND COPIES TO ALL THE COUNTY COMMISSIONERS." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MARCH 9, 2009 PAGE 24 OF 24 VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. Next, Commissioner McGinnis suggested, "I would ask that we not mow the lawn of any property that has an active HOA (Homeowner's Association)." Discussion followed with Chief Brunelle. Chief Brunelle offered, "One of the things we can do and I really do not have an issue with that, is we can approach the HOA (Homeowner's Association and try to get them to first do it." Commissioner McGinnis stated, "Sure. That is okay." In conclusion, Mayor Bush stated, "I want - to congratulate Kevin (Smith) for the job he is doing. I think you are doing a great job Kevin (Smith)." Additionally, Mayor Bush noted, "I think you are doing a good job under - really a lot of pressure, because -things were kind of thrown on you all at once and you don't have a Kevin [General Services Director position] to work for you. I also want to congratulate the Commission. I think you are doing a good job working together." ADJOURNMENT Mayor Bush adjourned the Regular Meeting at 7:45 p.m. RESPECTFULLY SUBMITTED: r A REA LORENZO-LUACES, MMC CITY CLERK ~i'PROVEL~: 1VIA OR~~)HN~-1~. BUSH NOTE: These MinuiBS were approved at the March 23, 2009 Regular City Commission Meeting.