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HomeMy WebLinkAbout1999 04 07 Planning and Zoning Board Regular Minutes MINUTES PLANNING AND ZONING BOARD/LP A APRIL 7, 1999 - REGULAR MEETING I. CALL TO ORDER Pledge Of Allegiance The Planning And Zoning BoardlLPA meeting was called to order Wednesday, April 7, 1999 at 7:00 p.m. by Chairman Tom Brown in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). The Pledge of Allegiance followed. Roll Call Tom Brown, Chairman, present Carl Stephens, Jr., Vice Chairman, present Marc Clinch, absent Bill Fernandez, present Rosanne Karr, present Also Present Don LeBlanc, Land Development Coordinator Approval Of The March 3, 1999 Planning And Zoning Board/Local Planning Agency Regular Meeting Minutes "MR. CHAIR - I'VE REVIEWED THESE AND I WILL MOVE TO APPROVE THE MARCH 3RD, 1999 P&Z/LPA BOARD MINUTES AS CIRCULATED BY MAIL". MOTION BY BILL FERNANDEZ. SECOND BY ROSANNE KARR. DISCUSSION. THE MOTION TO ADOPT THE MINUTES OF MARCH 3, 1999 WAS APPROVED WITH CONSENSUS OF THE BOARD. MOTION CARRIED. II. REGULAR AGENDA A. Final Development Plan/Preliminary Engineering for the Proposed St. Stephens Catholic School Mr. Don LeBlanc, Land Development Coordinator introduced this Agenda Item to the Board and stated that Staff is pleased with this project. There was discussion about the removal and mitigation of trees; landscaping concerns; and the related "point" structure. MINUTES PLANNING AND ZONING BOARD/LPA APRIL 7,1999 - REGULAR MEETING PAGE 2 OF 4 Mr. LeBlanc and Mr. Peter Sutch, the Engineer of Record, with CPH Engineers, Inc. both responded to the Board's concerns, and explained the proposed "Plant List" - trees which will be added to the project. The Engineer of record, Mr. Sutch elaborated on some of the design specifications of this project, including that "The purpose of that "block" is to promote a secure school environment. As you can see from the way that the site is designed, everything is pushed internally to the school, and everything is secured through a perimeter fence, so that they can monitor people into the school, and also out of the school, and keep a close watch on the kids - so that is why everything is pretty much more clustered into almost one block". Mr. Sutch further explained about the footprint of the building and how this affected the landscaping of this project. There was further discussion regarding the dry retention area; a "dirt spoil pile"; fence heights; and irrigation. The Board inquired about traffic studies; the size of the sidewalks; and the Board's concern with the safety of the school children, especially regarding the closeness of the sidewalks to Tuskawilla Road. A stoplight and an overhead walkway or overpass (to the Oak Forest subdivision side of the road) was suggested by the Board as a possibility to ensure the safety ofthe school children. There was discussion on how certain portions of the structure, sidewalks, and trees were incorporated into the design for this project. In addition, Board Member Bill Fernandez referenced an article about the "removal of trees" in Atlanta, Georgia (see Attachment "A "). The Board further discussed their concerns about landscaping, and the water quality in relation to this project. In addition, they asked about the status of the City's Arborist; and whether a "Survey of Existing Trees" should be included, as per references from the Land Development Regulations. "I MOVE THAT THE PLANNING AND ZONING BOARD FAVORABLY FORWARD THESE PLANS TO THE CITY COMMISSION FOR THEIR ACTION, CONTINGENT ON THOSE COMMENTS OF THE MARCH 23RD, 1999 DEVELOPMENT REVIEW COMMITTEE MINUTES". MOTION BY ROSANNE KARR. SECOND BY BILL FERNANDEZ, "ALONG WITH MY CONCERNS THIS EVENING, WHICH HAVE ALREADY BEEN EXPRESSED". DISCUSSION. VOTE: CARL STEPHENS, JR.: AYE; BILL FERNANDEZ: AYE; ROSANNE KARR: AYE; TOM BROWN : AYE. MOTION CARRIED. MINUTES PLANNING AND ZONING BOARD/LPA APRIL 7, 1999 - REGULAR MEETING PAGE 3 OF 4 B. Final Engineering Plans for the Proposed Winter Springs Retail Center. The discussion on this Item began with comments on the location of this project, specifically regarding Celery Avenue; signage; tenants; and the planned landscaping. Mr. Jack Reynolds, the Project Representative addressed the Board's questions and concerns. Architectural design elements such as the planned windows were next discussed. The Board further discussed the area around Celery Avenue and Shore Road. "I WILL MAKE A MOTION TO RECOMMEND TO THE CITY COMMISSION THAT THEY FAVORABLY APPROVE THESE PLANS CONTINGENT ON THE MARCH 30TH, 1999 DEVELOPMENT REVIE\" COMMITTEE MINUTES, INCLUDING THAT IF THEY GET THE EASEMENT, THAT THE WATER GOES THERE, OTHERWISE IT'S CELERY AVENUE; AND THAT THE DESIGN SHOW THE MANSARD ROOF AND SO FORTH AS ON THE SKETCH PRESENTED TO US". MOTION BY BILL FERNANDEZ. SECOND BY CARL STEPHENS, JR. DISCUSSION. VOTE: BILL FERNANDEZ: AYE; ROSANNE KARR: AYE; TOM BROWN: AYE; CARL STEPHENS, JR.: AYE. MOTION CARRIED. III. FUTURE AGENDA ITEMS Chairman Brown spoke to the Board about the tentatively planned Special Meeting for last month regarding issues relating to the property owned by Ms. Margaret Casscells. Chairman Brown explained that this matter may be presented to the Board, at a later date. Chairman Brown also advised the Board that issues pertaining to the Comprehensive Plan, are currently being researched by Board Member Marc Clinch. Tape IISide 2 . Discussion with the City Attorney on the Draft Bylaws/Rules of Procedure for the Planning & Zoning Board/LP A. . Discussion on the Evaluation and Appraisal Report (EAR) of the City's Comprehensive Plan. . Approval of the Official Zoning Map. The Board asked if this could be done at a Special Meeting, prior to the end of April 1999. . An update on the Parks and Recreation Department Renovations, in relation to the Comprehensive Plan. MINUTES PLANNING AND ZONING BOARD/LPA APRIL 7, 1999 - REGULAR MEETING PAGE 4 OF 4 . A meeting with the new Parks and Recreation Department Director, once appointed, perhaps in June or July. The Board briefly mentioned the upcoming Board Appreciation Dinner, scheduled for April 24, 1999, and the Fireworks Extravaganza. Board Member Fernandez asked if the Board could receive an updated Board Member List and a list of E-mail addresses for the Mayor, Commission, and City Employees. IV. ADJOURNMENT Chairman Brown adjourned the meeting at 8:07 p.m. Minutes respectfully submitted by: Andrea Lorenzo-Luaces, Interim City Clerk City of Winter Springs, Florida APPROVED: J_(J~ . TOM BRO , CHAIRMAN PLANNING and ZONING BOARD/LP A --- DOCSlboards/planning/aIll/minutes/040799.doc