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HomeMy WebLinkAbout1999 01 06 Planning and Zoning Board Regular Minutes MINUTES PLANNING AND ZONING BOARD/LP A JANUARY 6, 1999 - REGULAR MEETING I. CALL TO ORDER Pledge Of Allegiance The Planning And Zoning BoardlLPA meeting was called to order Wednesday, January 6, 1999 at 7:00 p.m. by Chairman Tom Brown in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). The Pledge of Allegiance followed. Roll Call Tom Brown, Chairman, present Carl Stephens, Jr., Vice Chairman, present Marc Clinch, present Bill Fernandez, present Rosanne Karr, present Also Present Tom Grimms, AICP, Comprehensive Planning/Zoning Coordinator Approval Of The December 2, 1998 Planning And Zoning Board/LP A Regular Meeting Minutes Motion by Bill Fernandez, who referenced page 4 of the December 2, 1998 minutes. At the first line of the second paragraph from the bottom, regarding the paragraph with dialogue about guidelines for the Winter Springs High School, Board Member Fernandez has asked that the minutes reflect the following wording for that paragraph: "That there was a brief discussion about a lack of City applicable guidelines, for the Winter Springs High School. It will not be as part of the Town Center concept and design, is what we were told - that they've got their own rules and so forth, and we can't legislate and tell them how to do it, if they make any future changes". So I would like to add those words - get rid of the word "any" and add "a lack of City...". Seconded by Rosanne Karr. It was agreed that with the above noted addition, that the Motion to adopt the minutes of December 2, 1998 was approved with consensus of the Board. Motion passed. II. REGULAR AGENDA Prior to the discussion of Agenda Item A, Chairman Brown spoke about the Planning And Zoning BoardlLPA's previous suggestions and review of the Town Center. He also mentioned the possibility of upcoming workshops with the City Commission to assist with clarification of some of the previous motions. MINUTES PLANNING AND ZONING BOARD/LPA JANUARY 6,1999 - REGULAR MEETING PAGE 2 OF 4 Mr. Tom Grimms, AICP, Comprehensive Planning/Zoning Coordinator told the Board that there is currently one planned Workshop, which has been scheduled for Wednesday, January 13, 1999, and that notice of this meeting will be published accordingly. He also added that it if there is a need for another Workshop, then it will probably be held on Thursday, January 14, 1999. Chairman Brown asked Mr. Grimms if this Workshop was to be a Joint Workshop between the City Commission and the Planning And Zoning BoardlLP A. Mr. Grimms replied that this was not scheduled as a Joint Workshop, but he encouraged the members of this Board to attend the Workshop. Mr. Grimms also stated that no decisions or official actions can be made at a Workshop, but that it would be an excellent opportunity to hear many of the details that are being proposed for the planned Town Center. There was further discussion about the January 13, 1999 Workshop. Chairman Brown advised Mr. Grimms that he would like to request that the Planning And Zoning BoardlLPA members be formally invited to attend this Workshop. Mr. Grimms stated that he would forward the Board's request. In other discussion, Chairman Brown stated that Board Member Marc Clinch has agreed to review previous Planning And Zoning BoardlLP A minutes, so that information pertaining to the Evaluation and Appraisal Report (EAR) can be applied to the revision of the City's Comprehensive Plan. A. Discussion of Planning And Zoning Board/LP A Topic Chart (A Chronological Review) There was discussion about the document that was presented to the Board for their review. Chairman Brown commented that he hoped that this list would be maintained and kept up-to-date with future meetings and accomplishments. The Board further discussed some of the possibilities for revising this document, with the following suggestions for changes to the format, including the following: . Alphabetical . Chronological by date . Topical . Numbering of each topic, followed by sub-sections . Index included Chairman Brown told those in attendance that "I think I'd like to have it on record that for future Planning Boards we would continually - keep this - the City would maintain this - or Mr. Grimms or our Secretary. Do I hear a Motion to that effect"? "I so move". Motion by Carl Stephens, Jr. Seconded by Rosanne Karr. Vote: Marc Clinch: Aye; Bill Fernandez: Aye; Rosanll1e Karr: Aye; Tom Brown: Aye; Carl Stephens, Jr.: Aye. Motion passed. MINUTES PLANNING AND ZONING BOARD/LPA JANUARY 6, 1999 - REGULAR MEETING PAGE 3 OF 4 The Board was asked by Chairman Brown to review this document, and to make any applicable suggestions for additions and/or revisions, when it is next brought back as an Agenda Item. In other business, Mr. Grimms advised the Board, that at the City Manager's request, the draft Land Development Regulations (LDR's) are being forwarded to the City Attorney for his review, prior to being presented to the City Commission. Mr. Grimms next advised the Board that a Special Meeting may need to be held to discuss "Discount Auto Parts", along with the Winter Springs Golf Course which is planning to alter their parking lot and landscaping. Chairman Brown asked if an update on this situation could be extended to the Board, so that the Board is not caught "off guard", regarding any potential changes to the Winter Springs Golf Course. After brief discussion, the Board agreed that a Special Meeting would be held on Wednesday, January 20, 1999 pertaining to "Discount Auto Parts". B. Discussion With Attorney Robert Guthrie On The Draft ByLaws/Rules Of Procedure Mr. Grimms advised the Board that this item will next be scheduled when Mr. Guthrie has had time to fully review this material. In addition, Mr. Grimms was asked if it would be possible to include an Index/Table of Contents (for ease of reference) in the ByLaws/Rules of Procedure document. Mr. Grimms agreed that this was possible. III. FUTURE AGENDA ITEMS . A Special Meeting planned for Wednesday, January 20, 1999 pertaining to "Discount Auto Parts". . The annual Approval and Certification of the City Map (which is to be incorporated into the City's AudioVisual System); probably to be scheduled for the month of May. The Board also requested that the Information Services Department give the Planning And Zoning BoardlLP A an update of this system. . An update of planned annexation eff0I1s. Mr. Grimms then offered the Board an overview on some possible annexations, including: a possible annexation to the Spring Drive area, (near the Casscells property), which may include mixed-use designation; various properties near the Battle Ridge area, and the Beltway; and the Town Center/Schrimsher annexation effort. There was a brief reference to the Board of Adjustments Meeting planned for tomorrow evening. Chairman Brown spoke for the record, "I think that for the outstanding job that Mr. Fernandez has done for us, that any of us that can attend the meeting and support him MINUTES PLANNING AND ZONING BOARD/LPA JANUARY 6, 1999 - REGULAR MEETING PAGE 4 OF 4 - as character witnesses or whatever; I don't know the full detail of the thing, but I certainly support that he is doing an outstanding job for the City". IV. ADJOURNMENT Chairman Brown adjourned the meeting at 7:49 p.m. Minutes respectfully submitted by: Andrea Lorenzo-Luaces, Deputy City Clerk City of Winter Springs, Florida APPROVED: ~~ --- TOM BROWN, CHAIRMAN PLANNING and ZONING BOARD/LP A DOCSlboards/planning/alll/minutes/O 1 0699 .doc