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HomeMy WebLinkAbout1998 10 07 Planning and Zoning Board Regular Minutes MINUTES PLANNING AND ZONING BOARDILP A OCTOBER 7, 1998 - REGULAR MEETING I. CALL TO ORDER Pledge Of Allegiance The Planning and Zoning BoardlLPA meeting was called to order Wednesday, October 7, 1998 at 7:00 p.m. by Chairman Tom Brown in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). The Pledge of Allegiance followed. Roll Call Tom Brown, Chairman, present Carl Stephens, Jr., Vice Chairman, present Marc Clinch, present Bill Fernandez, present Rosanne Karr, present (7:02 p.m.) Also Present Ronald W. McLemore, City Manager Charles C. Carrington, AICP, Community Development Director Tom Grimms, AICP, Comprehensive Planning/Zoning Coordinator Don LeBlanc, Land Development Coordinator Approval Of The September 2, 1998 Planning and Zoning BoardlLPA Regular Meeting Minutes Board Member Rosanne Karr arrived at 7:02 p.m. Motion by Bill Fernandez. Board Member Bill Fernandez stated that on page 6 of the September 2, 1998 minutes, about the middle of the page, with the line of text beginning with "under 20-80., as well as..." - this should instead be noted as "under 20-380., as well as..." . Board Member Fernandez added, "And I also for the record want to concur that Andrea did an excellent job doing these verbatim transcripts. That's a lot of work, and to have as few changes, is exceptional- it's very good; even Court Reporters don't do that good". Board Member Fernandez than asked that on page 13 of the September 2, 1998 minutes; under the second verbatim comment from Chairman Tom Brown, the fourth sentence - "And I think what you're saying" ... should instead read as "And I think what you're seeing..." . MINUTES PLANNING AND ZONING BOARD/LPA OCTOBER 7, 1998 - REGULAR MEETING PAGE 2 OF 7 Another revision to the September 2, 1998 minutes from Board Member Fernandez can be found on page 19: under the first complete verbatim comments from Board Member Bill Fernandez - the following sentence "And, I really don't want to spend all afternoon, digging through, all of these books, to find out that I don't have the proper information - it should never get to me..." - "should end with the word(s) "that" or "that stage" instead of the word "me". Board Member Fernandez then said that the last revision to the September 2, 1998 minutes was on page 20: the last sentence under the first complete verbatim comments from Board Member Bill Fernandez on this page reads, "And the way it was being presented to the City Commission, was that we were deficient, and I wanted to make sure that...". It should instead read as follows: "And that is the way it was being presented to the City Commission, was that we were deficient, and I wanted to make sure that we were not deficient". Seconded by Carl Stephens, Jr. Discussion. It was agreed that with the above revisions to the minutes, that the motion to adopt the minutes of September 2, 1998 was approved by consensus of the Board. Motion passed. The following Agenda Items are listed in the order they were discussed. II. REGULAR AGENDA B. Meeting with Ron McLemore, City Manager, on his outlook in 1999 for the City and the Planning & Zoning Board/Local Planning Agency. With consensus of the Board, it was agreed to allow City Manager, Ronald W. McLemore to hold his discussion with the Board first, as he had another engagement to attend this evening. Manager McLemore began his discussion with the Board by saying that the City is currently very busy with a number of exciting events that will definitely enhance our future - the first being the activities surrounding the design of the new Town Center. "We hope that, either in this month, or certainly the first of November, to enter into a memorandum of understanding with a key developer who will develop the Town Center". He further spoke of the public advertising of the Town Center, and the continued interest in this project ofa Joint Venture (involving a local company Welbro, Inc. and a company from Washington, D.C., Learner Development, Inc. Regarding this Joint Venture effort, Manager McLemore added that "They're someone who understands this and really wants to do it. They see it as a unique project and that it can be sold nationally, if not internationally - through it's uniqueness, which differentiates it from the rest of suburban America" . MINUTES PLANNING AND ZONING BOARD/LPA OCTOBER 7. 1998 - REGULAR MEETING PAGE 3 OF 7 Manager McLemore spoke of an audio recording that he would like the Board to review. He also spoke about the "lifestyle" choices that citizens are now making that affect where people will live and work in the future - "This is the era of smart marketing, and smart real estate, and smart communities...there is a lot going on out there, and the prediction is that seventy million people are going to move in this country in the next twenty years. The question is, are they going to move to you, and how many are going to move away from you, because your community is no longer a sustainable community, nor considered by these intelligent, smart buyers to be a place where their investment is a good investment". Manager McLemore mentioned that the Joint Venture (that he previously spoke of) was very aware of the marketing of the new Town Center and that they were apprised that the City of Winter Springs is in fact a "unique" community, and that they certainly were up to the task! Some of the merits of this new Joint Venture were further mentioned by Manager McLemore as he explained more about the City's position by saying that "If you want to build in this community - you've got to build our way; and we are very careful, staff- wise, and we have been the past couple of years to require certain things, and make sure that when the development takes place, it's a value-added development". He further backed up this statement by mentioning a number of recent projects that incorporate this premise, including the Battle Ridge project, (amongst others) and what the City had required of the developer. Manager McLemore outlined the next few steps of the proposed development of the new Town Center, and how this partnership would evolve to make this project work - such as the recent grant that had been approved to allow the City to acquire various parcels that should be an integral part of this project - such that "The magic thing about the footprint is, once the footprint is in place, the project is locked, because it's the environmental footprint that makes this project unique.. .it's a celebration with the environment preserved - this project is truly designed around its' environment, instead of the other way, and that's the reason we were funded". Manager McLemore then addressed the "DR!" process and the marketing of the Town Center project. Also discussed by Manager McLemore were other projects that the City is currently working on, such as the upgrading and revitalization of State Road 434 in coordination with the Florida Department of Transportation; and the City's plan to convert the City's fourplexes from rental units to ownership units, possibly with the assistance of NationsBank. The numerous planned improvements, along with the redesign of various community parks within the City; the Tuscawilla Assessment District; and the Battle Ridge Development were also mentioned by Manager McLemore. In addition, the status of the Cassells property was discussed by Manager McLemore, as he elaborated on what he felt that the Cassells wanted for this property, along with what might also work for the City. There was brief mentioning of the Land Development Regulations (LDR's) and the Evaluation and Appraisal Report (EAR), and what work might need to be done over the next year. MINUTES PLANNING AND ZONING BOARD/LPA OCTOBER 7. 1998 - REGULAR MEETING PAGE 4 OF 7 Manager McLemore spoke of the latest activity regarding the City's position as it pertains to the Joint Planning Agreement, especially with concern to the City of Oviedo, the City of Casselberry, and Seminole County; along with the provision of municipal services, and the concept of "urban sprawl". The expectations for this board were identified by Manager McLemore, regarding the different roles of this Board, especially in terms of the Comprehensive Plan. Chairman Brown thanked Manager McLemore for attending tonight's meeting. Board Member Fernandez asked Manager McLemore if there were any other adopted Comprehensive Plans, other than the Plan that was adopted in 1992? Manager McLemore stated that should be the only one. There was also discussion about "vested rights", and how the City's Attorney could offer advice on this subject; along with discussion about the appropriate designations of Planned Urban Developments (PUD' s) and Master Plans. There was further discussion about land use, historical records, entitlements, and design standards. Tape 1/Side 2 A. Golfside Villas - Preliminary EngineeringlFinal Development Plan. Motion by Bill Fernandez. Board Member Bill Fernandez stated that "I moved to table it. 1 believe we voted to table it. 1 would now, as the maker of that Motion like to remove it from the table, and bring it up for discussion". Seconded by Rosanne Karr. Discussion. Vote: Marc Clinch: aye; Bill Fernandez: aye; Rosanne Karr: aye; Tom Brown: aye; Carl Stephens, Jr.: aye. Motion passed. Mr. Don LeBlanc, Land Development Coordinator began his presentation by advising the Board of the City's review of this item. Mr. Sheldon Greene introduced the design staff for the Golfside Villas project, which was comprised of Mr. Scott Moore, Landscape Architect; Mr. Patrick Cox, Civil Engineer; and Mr. Greene's associate, Mr. Max Mogul. Mr. Scott Moore (with Ravensdale Planning & Design, 703 Greens Avenue, Winter Park) first addressed some of the landscape architecture portions of this project, and how these plans relate to the City's arbor requirements. He addressed how many trees are expected to remain on this site; and the various types and sizes of such trees, as they affect aesthetics and scale along with other considerations of this project. Board Member Fernandez asked Mr. Moore which (local) jurisdiction has the best code to work with, for the sake of the development and also for the developer. Mr. Moore said that the City of Orlando's Code would be his preference. There was further discussion about "conceptual" plans; the hiring of a Forester (for the City of Winter Springs); and MINUTES PLANNING AND ZONING BOARD/LPA OCTOBER 7. 1998 - REGULAR MEETING PAGE 5 OF 7 the actual number of trees that are to remain (on this site). Mr. Moore stated that "We still have to come back in with a Final Landscape Plan; that will come in with Final Engineering, which will be very definitive - it will give you the exact site of the tree, the caliper of the tree, the species of the tree, as well as the location of the tree, as well. And that'll be a part ofthe record that is pulled on the permit". There was further discussion about the contractor's responsibility; a third party contract, and the City's ability to take care of any problems that may rise. There was also discussion about Final Engineering, and Mr. LeBlanc offered to send a copy of the Final Engineering to this Board, should they desire it. Further discussion ensued on the survivability of the trees; and Mr. Moore's personal credentials. Board Member Marc Clinch spoke about his concerns with the number of fire hydrants planned for this project - with Mr. Patrick Cox, (Civil Engineer with Richardson Engineering) for this project. There was further discussion about the Design Review Committee's critique of this planned project, especially as it related to Board Member Clinch's comments. Mr. Cox also spoke about the size of certain pipes, and agreed that the size of the pipe could be upgraded for the Final Engineering, if the City so requested it. The Board also discussed various sizes of pipes that enter area waterways; and the drafting of plats and what such plats actually show. Chairman Brown then asked Mr. LeBlanc about his recommendation for this Board, and if the recommendation could include specific information pertaining to the planting of trees. Motion by William Fernandez: "I'm going to recommend that we pass this, and I'm trying to find your recommendation, but anyway, favorably, to the City Commission and request that the City Attorney, in addition to reviewing the Covenants, Conditions and Restrictions, associated with Golfside Villas; also, review the history of the Highlands PUD together with the previous recommendation of the previous City Attorney, Gary Massey and his partner, our Circuit Judge; as to reaching an understanding and agreement with this Developer as to the Final Engineering Plans and the Final Development Plans. Based on the history that we do have that shows that at least, back in August of 1971, that the City accepted the request for a modification of a Development Plan of a Planned Unit Development, and therefore that the City should ratify and confirm or approve the Highlands PUD, together with the Golfside Villas, as a part of that Highlands PUD. I'm trying to accomplish or close a gap in our public records, that seems to indicate that the Highlands PUD, was not formally approved, at least, as written documentation would sustain. I think that this City has accepted that as a PUD, has even modified it, and I think the City ought to ratify that legally, and/or approve it, period. But I would make that subject to the City Attorney's recommendation as to the best way for the City MINUTES PLANNING AND ZONING BOARD/LPA OCTOBER 7. 1998 - REGULAR MEETING PAGE 6 OF 7 Commission to proceed and let's get this project approved together with...I think you were going to incorporate the planting the tree - the landscape. And Mr. Clinch, did you want to add anything about any of the other - are you satisfied with Mr. Cox's comments? [Board Member Clinch replied: "Yes, I'm satisfied".] Ok, very good, then I recommend that. Looking for a second". Seconded by Carl Stephens. Discussion. Vote: Rosanne Karr: aye; Carl Stephens, Jr.: aye; Tom Brown: aye; Bill Fernandez: aye; Marc Clinch: aye. Motion passed. Motion by William Fernandez: "Mr. Chair, I'd make a Motion that we allow this matter to be presented to the City Commission without the formal approval of our minutes, at the next available City Commission meeting." Seconded by Rosanne Karr. Discussion. Mr. LeBlanc said that this was possible, as long as he was provided with a verbatim motion to include in the package that is presented to the City Commission, for their approval. Vote: Carl Stephens, Jr.: aye; Marc Clinch: aye; Bill Fernandez: aye; Rosanne Karr: aye; Tom Brown: aye. Motion passed. Mr. LeBlanc said that he may need to set up a Special Meeting, on or around the 21 sl of this month, but that he would let the Board know the actual date, about a week prior to such a meeting. Discussion. There was also discussion by the Board about the compensation amount for Board Members, and it was mentioned that Mr. Tom Grimms, AICP, Comprehensive Planning/Zoning Coordinator would address this matter at a later time with the Board. Mr. LeBlanc told the Board that there was no Master Plan for the PUD. Discussion by the Board ensued on the subject of "advance notice". C. Meeting with Bob Guthrie, Interim City Attorney, to review final draft of ByLawslRules of Procedure. This item was not discussed, as Interim City Attorney, Robert Guthrie had a prior commitment, and could not attend tonight's meeting. III. FUTURE AGENDA ITEMS . Update/Follow-Up to the Town Center Design Standards In other discussion, the Board discussed the City's Arbor Ordinance. The Board also spoke about a Tuscawilla resident who wanted to put in a tennis court, and that the City MINUTES PLANNING AND ZONING BOARD/LPA OCTOBER 7. 1998 - REGULAR MEETING PAGE 7 OF 7 Commission may want to consider a City Ordinance that "Prohibits people from adding dirt to their property", or possibly amending the City's Pit Ordinance, "To include something about not bringing in fill dirt" - such topics may need to be discussed in a workshop. Discussion. Chairman Brown told the Board that he had asked Board Member Clinch to concentrate on the Evaluation and Appraisal Report (EAR). Board Members Rosanne Karr and Carl Stephens, Jr. would work on matters dealing with the Town Center. IV. ADJOURNMENT Chairman Brown adjourned the meeting at 9:00 p.m. Minutes respectfully submitted by: Andrea Lorenzo-Luaces, Deputy City Clerk City of Winter Springs, Florida APPROVED: ~l!J~ TO RO , CHAIRMAN PLANNING and ZONING BOARDILP A .- DOCSlboards/planninglfy9798/minutes/lOO798.doc