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HomeMy WebLinkAbout1997 04 02 Planning and Zoning Board Regular Minutes r" MINUTES PLANNING AND ZONING BOARDILPA APRIL 2, 1997 - REGULAR MEETING L CALL TO ORDER. PLEDGE OF ALLEGIANCE The Planning and Zoning Board met in the Commission Chambers, Municipal Building. Chairperson Fernandez called the meeting to order at 7:09 p.m. Roll Call Also Present Bill Fernandez, Chairman, present Art Hoffinann, present Gene Lein, present Carl Stephens, present Tom Brown, present Tom Grimms, Community Development Coordinator ADDroval of the March 19.1997 PlaDniD!! and ZoniD!! BoardlLPA R~!!ular MeetiD!! Minutes Moved, seconded, and carried to approve the March 19, 1997 Planning and Zoning BoardlLPA Regular Meeting Minutes as distributed. /"""" ll. REGULAR AGENDA A) Lake Irene Investors Annexation (ANX-3-97) Items A, B, and C were tabled at the March 19, 1997 meeting to allow a representative to be present to answer questions. Chairman Fernandez stated that no one other than the board members and staffwere present at tonight's meeting. Ken Lefller had previously told Grimms and Lein that he would attend the April 2, 1997 meeting~ however, he was not present. Grimms suggested to the board that they take action one way or another tonight because at the March 24, 1997 Commission Meeting, this item had its first reading of the ordinance and was approved. The second reading is scheduled for Apri114, 1997. Grimms projected a map on the screen, and gave details of the surrounding properties on the map. He stated that specific proposals at this stage are not appropriate. The focus should be on whether the board thinks the annexation would be good for the city, not so much on the specific use of the property. Hoffinann asked if the customers of this commercial property could use Sun Shadow Apartments access road to enter out onto 17-92. Grimms said that arrangements would have to be made with Sun Shadow Apartments. r Motion: Approve the annexation of the 9.58 acres which is approximately 2,100 feet from the U.S. 17-92 intersection. Motion by Lein. Second by Hoffmann. Chairman Fernandez asked if there are any legal requirements for the city to verifY the ownership of the property in order to know that the proper applicants are making a request to be annexed. Grimms said yes, he has an application that is signed by Kenneth Leffler, representative of Lake Irene Investors. Surveys are required, and Grimms has indicated this requirement to the applicant. Hoffinann said that this annexation of9.58 acres may be a stepping stone for the applicants to annex the properties to the east and west of this r MINUTES PLANNING AND ZONING BOARD/LPA APRIL 2, 1997 - REGULAR MEETING PAGE 2 OF 3 property; they may need it to complete the project. Amended motion: Recommend the approval to the City Commission for the annexation of the 9.58 acres east of 17-92 on S. R. 434, and request the City Commission to ask the staff to pursue the two remaining parcels on either side of this one for annexation. Motion by Lein. Second by Hoffmann. Chairman Fernandez asked if there was a possibility for an involuntary annexation. Grimms answered that it would be much more difficult. The Chair stated the time was 7:36 p.m., and the applicant had still not arrived. There was a brief discussion of water and sewer connections, and benefits pertaining to small scale vs. large scale amendments. Stephens asked about the city's obligation to notify surrounding owners. Grimms stated that annexations do not require notification. Vote: Stephens, aye; Lein, aye; Hoffmann, aye; Brown, aye; Fernandez, aye. Motion passed. B) Lake Irene Investors Small Scale Comprehensive Plan Amendment (SM-CPA-3-97) r Grimms read the findings and staff recommendation from the staff report. Lein asked that #7 be struck from the findings because the City Manager told him that it is not important what goes there. Grimms reworded #7 of the findings: The proposed use of the property for a commercial pursuit will have a positive, significant impact on the city. Stephens stated that ill, A, 1, a of the staff report should read: S.R. 434 abuts this property on the north side. Brief discussion of notification to the county and surrounding cities with regards to coordinating land use, annexation, and zoning. Motion: Accept the Small Scale Comprehensive Plan amendment for the Lake Irene Investors property which has just been recommended for annexation. The findings are that the land use is compatible with surrounding area, and compatible with the existing land use of the county designation contained, also the adoption of Findings one (1) through four (4) of the staffreport. Motion by Hoffmann. Motion died due to lack of second Motion: Proceed to the City Commission without a recommendation from the Planning and Zoning BoardlLP A. Motion by Brown. Second by Lein. Vote: Hoffmann, nay; Brown, aye; Stephens, aye; Lein, aye; Fernandez, aye. Motion passed. C) Lake Irene Investors Rezoning (REZ-3-97) Grimms read the findings and staff recommendation from the staff report. Chairman Fernandez asked if apartments can go into commercial. Grimms said that apartments can not go directly into commercial, C-1 zomng. r Motion: Proceed to the City Commission without a recommendation from the Planning and Zoning BoardlLP A. Motion by Brown. Second by Stephens. ~ MINUTES PLANNING AND ZONING BOARD/LPA APRIL 2, 1997 - REGULAR MEETING PAGE30F3 Vote: Brown, aye; Hoffmann, nay; Fernandez, aye; Lein, aye; Stephens, aye. Motion passed. Brown said there are many questions that have come up as to the traffic condition and the development of that area. He said the road going into the apartments doesn't have proper drainage at the present time. He asked if drainage and such would come at final engineering. Grimms replied yes that would come up during preliminary development and engineering planning. Brown said that a lot of these questions could be strained out. The board doesn't feel they are adequately informed to make a recommendation to the city. Since the applicant didn't have the courtesy to show up at this meeting, the Commission will have to take their time asking the questions and get the information. Hopefully they will cover all of the bases that might have come out of the board's discussion. r Chairman Fernandez said that if the Commission wants to proceed without input, that's fine, the board is a statute requirement. The board will play their role until the Commission begins giving them a different role, and backs their board. Lein said that he considers the absence of the applicant at this meeting an insult to their board. Brown supported Lein, and suggested each member send a letter to the Commissioners individually. Hoffinann said this brings up the point they have asked many times-- When is the City Attorney going to provide us with a recommendation of Rules and Procedures? Grimms said that the attorney is working on it; there is consideration that he might attend one of the meetings in the near future to clarify issues and perhaps review the document with the board. Grimms said he would mention it to the City Manager again. Stephens said that besides rules and procedures for the board there also needs to be rules and procedures for the applicants. Grimms said his draft covers applicant rules. Chairman Fernandez asked that the rules and procedures include reference to the fact that an application will not be favorably recommended by this board unless a representative is present at the meeting. ill. FUTURE AGENDA ITEMS Rules and Procedures Chairman Fernandez asked for an update on the landfill permit issue. Grimms said that according to the Building Official there is nothing on the books that restricts or controls filling. MEMBERS RECOMMENDED THAT STAFF BE INSTRUCTED TO LOOK INTO THE FEASmn.ITY. IV. ADJOURNMENT Notification of the next meeting will be given at least a week prior to the meeting date. The meeting adjourned at 8:22 p.m. Minutes submitted by: Martha Jenkins, Deputy City Clerk ,,-...