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HomeMy WebLinkAbout1996 03 06 Planning and Zoning Board Regular Minutes PLANNING AND ZONING BOARDILOCAL PLANNING AGENCY MARCH 6, 1996 MEETING I"""" I. Call to Order. Pledge of Allegiance: Roll Call: Chairperson Hoffinann called the meeting to order at 7:00 p.m. in the Commission Chambers, City Hall, then everyone rose for the Pledge of Allegiance. Roll Call: City Officials. present David Hopkins, present Carl Stephens, present Gene Lein, present William Fernandez, present Art Hoffinann, Chairperson, present TomGrimms, Comm. Development Coordinator Don Houck, Building Official Mark Jenkins, City Engineer Tim Lallathin, Fire Chief Don LeBlanc, Land Development Specialist Kip Lockcutf, P.W.fUtility Director Charlie Sexton, Police Chief Also present was Don McIntosh, representing McIntosh and Associates. II. Approval of Minutes: No minutes to approve. m. Old Business: r At approximately 8:20 p.m. the board members agreed that they have a consensus on each change, and vote when there is strong disagreement. All city officials, except Grimms, exited after their items were discussed. A. Discussion on Draft Land Development - Regulations Workshop Chairperson Hoffinann explained that this workshop serves two purposes. 1) a public review of the changes in land development regulations which the board has proposed so far. 2) an opportunity for staff and developers to provide their input. CHAPTER 6 Pa2e 1 Sec. 6-59: The board agreed upon Lockcuff's addition, but asked to change the word "proper" in the first sentence to "required". The board wants the last sentence of the addition to read: "The submitted spot elevations will be compared to the approved engineering plans for compliance with required surface drainage improvements." Sec 6-81: Consensus of the board to accept the change. Sec 6-83: Consensus of the board to accept the change. r Pa2e 2 Sec 6-84: Staffwill make a recommendation at the next meeting. Sec 6-85: Staffwill make a recommendation at the next meeting. Planning and Zoning BoardlLocal Planning Agency March 6, 1996 Meeting Page 2 r'\ CHAPTER 7 Pa2e 2 (previously reviewed and approved by the board) CHAPTER 8 Pa2e 2 Sec. 8-5: Consensus of the board to accept the change. Sec. 8-55: Kip said that in the paragraph which was added, the second sentence should read: "Proposed floodway encroachments that are II essential for the health, safety and welfare of the general public are prohibited". Pa2e 3 Sec. 8-57: Consensus of the board to change the second to the last sentence to read: "Clearing of floodplain rlllll vegetation shall be limited to 25% of the site." McIntosh said that he is representing property owners, in addition to developers. He said that the city has stepped outside, and into an area that is covered by a host of other agencies. It is nice to have rules which are coordinated and in sync. There are items in the Comp Plan and the LDR's that are redundant, and not appropriate. r McIntosh said he doesn't understand what this section (encroachments) is trying to say~ he objected to it when the Comp Plan came down, and it got adopted anyway. It will have to be dealt with because it is a problem. He added, that the city's comp plan is prototypical. McIntosh said that clarification is needed on the "first floor" being the "first habitable floor". Leaving the wording the way it is will require the Building Department to enforce differently those standards that are now being enforced. Discussion. He added, by adopting this, it changes the way the Building Department is assessing buildings and building permits. Staff will make a recommendation at the next meeting. CHAPTER 9 Pa2e 4 Sec 9-27: Staffwill make a recommendation at the next meeting. Sec. 9-73 (b)7: This section was discussed, but a consensus vote was not addressed. r, i Pa2e 5 Sec. 9-126( a)5: Remove the word "proper" as follows: It is the responsibility of the builder to provide proper lot drainage in accordance with the approved engineering plans. It is the responsibility of the developer to provide the proper infrastructure to allow the builder to provide proper drainage in accordance wit the approved engineering plans. Sec. 9-162: Consensus of the board to change the first word "All" to "Appropriate". Sec. 9-163: Consensus by the board to delete this section. Planning and Zoning Board/Local Planning Agency March 6, 1996 Meeting Page 3 r Pa2e 6 Sec. 9-164: Consensus by the board to accept the change. Sec. 9-201 (3)(a)2: Consensus by the board to accept the change. Sec. 9-201 (3)(d)2: Consensus by the board to accept the change. Pa2e 7 Sec. 9-202: [last sentence of9-202(3)] The first letter of the first word (all) should be capitalized. Sec. 9-204(a)(1): Consensus by the board to accept the change. Sec. 9-221(a): Consensus by the board to accept the change. Sec. 9-224: LeBlanc said he would find out if this is in the Comp Plan. Pa2e 8 Sec. 9-225: LeBlanc said he would find out if this is in the Comp Plan. Sec. 9-242(c): Consensus by the board to accept the change. Sec. 9-261: This section was discussed, but a consensus vote was not addressed. Pa2e 9 Sec. 9-278 This section was discussed, but a consensus vote was not addressed. Sec. 9-280: Staffwill make a recommendation at the next meeting. Sec. 9-281(b): LeBlanc requested this comment be retracted. r Paee 10 Staff will make a recommendation at the next meeting. Pa2e 14 Sec. 9-296: This section was discussed, but a consensus vote was not addressed. Pa2e 15 Sec. 19-157: Consensus by the board to delete this section. Grimms stated he will return next meeting with staff recommendations regarding McIntosh's comments. The next meeting should conclude this workshop. The next step will be the public hearing at which time the board will recommend adoption of these draft LDR's to the Commission. The sections (Review Comments) not discussed were tabled until next meeting. B. Guidelines/Rules of Procedure for meetings of the P & Z Board/Local Planning Agency per its duties: r Lein asked if there were any existing procedures. Grimms said no. Florida Statutes cover little, it's up to the local government. There are various communities that have already set up their rules and guidelines pertaining to meeting conduct. Grimms added that he would get something together for the board to analyze. Hopkins stated that he attended the City Commission meeting when Battleridge came before the Commission, and he felt the Planning and Zoning Board was not given much respect in how the board Planning and Zoning BoardILocal Planning Agency March 6, 1996 Meeting Page 4 r". arrived at their decisions. Chairperson Hoffmann said he commented about how the board didn't have the same information as the Commission. Hopkins said that it is unfair for this board to act in a capacity that recommends to the City Commission when they are not provided the same information. The board can only advise and recommend with the information provided. Grimms said that findings of fact were not annunciated before the board took their vote. Hopkins said that the issues were brought out in the verbatim minutes. Fernandez asked, does the boards recommendation stand on the staffs recommendation to the Commission, on our adopted minutes, or on what the Chairperson or any individual member might want to do when they present it? Grimms said the recommendation gets transposed into an agenda item. Hopkins said when this board recommends a denial of a particular action, then it's listed on the Commission's agenda as "Transmittal of Battleridge to DCA" --That is misleading. It should read "Planning and Zoning Board's recommendation not to approve Battleridge to DCA". Grimms stated that their recommendation was in the agenda item document. Stephens agreed with Hopkins and Fernandez. Grimms said the transmittal letter to DCA includes the action of the L.PA., and the verbatim minutes. Fernandez said he doesn't think the members have a right to identify themselves as P & Z or L.P.A. members unless this board votes for it. The record speaks for itself; his motions speak for themselves, and he doesn't want staff or any other member of this body characterizing them. This should be included in the rules, policies, and procedures. Hopkins stated that he had only 3 days to review the agenda packet. Fernandez agreed that there was not enough time to compare the documents sheet by sheet. I"'" V. Adiournment Motion: Adjourn the meeting. Motion by Lein. Second by Fernandez. All ayes. Motion carried. ty City Clerk APPROVED: Art Hoffinann, Chairperson I"'"