HomeMy WebLinkAbout2009 02 23 Regular 603 Information on Winter Springs Senior Center and Senior Center, Inc.COMMISSION AGENDA
ITEM 603
FEBRUARY 23, 2009
Meeting
REQUEST:
Consent
Informational
Public Hearing
Regular X
~~i~~d9
C~
. gr. / Att. / Dept.
The City Attorney, City Manager and Parks and Recreation Director present information regarding
the Winter Springs Senior Center and the Winter Springs Senior Center, Inc.
PURPOSE:
At the request of the City Commission, the purpose of this agenda item is to report information
pertaining to applicable rules and policies at the Winter Springs Senior Center.
APPLICABLE LAW AND PUBLIC POLICY:
1. Florida Municipal Home Rule Powers Act.
2. Several Opinions of the Florida Attorney General, 2006-40; 1983-06.
CONSIDERATIONS:
1. The City of Winter Springs owns public facilities on Edgemon Drive that have been used as a
community senior and civic center for over 20 years. This facility has been extremely successful and
is a vital part of the Winter Springs community, as more recently evidenced by the infrastructure
investments (e.g. therapy pool) approved by the City Commission.
2. As a city owned facility, the City Commission recently requested to be informed about the rules
and policies pertaining to the senior center.
Page 1 of 4
3. While reviewing this matter, it became apparent that the Winter Springs Senior Center, Inc.
("Corporation"), has been operating out of the Winter Springs Senior Center for over 20 years.
Because corporations are operated through a board of directors, and pursuant to duly enacted
corporate by-laws, the existence of the Corporation has a bearing on the rules and policies that may
affect the use of the Winter Springs Senior Center. Therefore, the City Commission should be
generally apprized about the Corporation and how it operates.
4. The original Articles of Incorporation of the Corporation were executed on January 22, 1988.
The initial board of directors consisted of Ruthanne Kulbes, Merrill Peterson, Mildred Dahlin, and
Joseph Genova. According to the original Articles, the original purpose of the Corporation was "to
operate amulti-service community facility for the provision of a broad range of human services and
social activities for older adults residing in the Winter Springs general area."
5. It appears from reviewing some of the corporate documents, the Corporation was formed for
purposes of raising funds to support the activities of the senior membership. The Corporation sought
to obtain tax-exempt status from the State of Florida and the Internal Revenue Service. Apparently,
because the Corporation had difficulty getting tax-exempt status based on the original purpose of the
Corporation, the Articles of Incorporation were amended on December 6, 1989 and the purpose of
the Corporation was amended to reflect the general purpose of a 501(c)(3) corporation, which is
organized exclusively for "religious, charitable, scientific, literary, and educational purposes." It is
uncertain from reviewing the Corporation's documents whether they ultimately received tax-exempt
status.
6. From the information gathered, it appears the by-laws of the Corporation have been amended over
the years. A copy of the latest found by-laws (April 10, 2006) are attached. However, it is uncertain
whether there have been any subsequent amendments.
7. Relevant to the Commission's inquiry, the by-laws reveal that the Corporation appears to have
membership guidelines. Article 11, Section 1, which appears to have been drafted or adopted on
April 10, 2006, provides:
A. Membership in the Association is open to all individuals who are fifty five years
of age (55) and older and are residents of (Seminole County.)
B. Residents fifty five years and older may join and shall be classified as associate
members. They shall have all voting [privileges].
C. Associate members can be nominated and elected to all positions on the board of
directors.
D. All members shall be enrolled by signing the registration book normally located
at the Winter Springs Senior Center.
Page 2 of 4
E. Members shall provide their name, address, and their date of birth.
Further, Article VI of the by-laws states that the initial annual dues of the Association shall be $5.00
per person, payable January 1 S` of each year.
8. Interestingly, the existence of Corporation and the operation of the Winter Springs Senior Center
came before the City Commission in 1994. On July 11,1994, the minutes of the Commission reveal
that the prior City Attorney and City Manager were asked by the City Commission to examine the
Corporation's role in operating the Winter Springs Senior Center. The relevant excerpts of the City
Commission minutes are attached and speak for themselves.
9. In addition, it appears that some effort was made to memorialize the roles and responsibilities
between the Corporation and the City regarding the operation of the Senior Center. An undated and
unexecuted draft agreement is attached.
10. Further, the former Mayor and City Commission were provided an evaluation regarding the
operation of the Senior/Civic Center on February 15, 1995. A copy is attached. It does not appear
from reviewing the record that the evaluation was formally acted upon by the City Commission.
11. According to the Parks and Recreation Director, the Corporation, in addition to running senior
programs, has made substantial contributions to the Senior Center over the years. Attached is a list
of some of the contributions.
12. The City Commission has adopted fees related to the use of the Senior Center. Attached is a
copy of Resolution 2008-55 which establishes the fees.
13. As a general principle of law, Florida recognizes that non-profit corporations can be effectively
used to assist the City in providing activities and programs that serve a municipal purpose. See Fla.
Op. Atty Gen'1 83-06 (city could fund apop-warner football program operated by anon-profit
corporation). Undoubtedly, the operation of the Winter Springs Senior Center serves a municipal
purpose. Therefore, the Corporation can be used to assist the City in fulfilling the municipal purpose
of operating the Winter Springs Senior Center. Importantly, the Corporation and its members can
also be used to help the City defray the costs associated with operating the Winter Springs Senior
Center.
14. However, as previously examined and discussed by the previous City Commission in 1994, the
roles and responsibilities of the Corporation and the City should be clearly addressed in writing.
Moreover, as previously examined in the evaluation report dated February 15, 1995, the City
Commission should consider adopting written operational guidelines. In addition, given that the
Corporation has been using a city owned facility, other issues should be addressed such as liability
issues.
Page 3 of 4
STAFF RECOMMENDATION:
The City Attorney, City Manager, and Parks and Recreation Director recommend that the respective
roles and responsibilities of the City and the Corporation regarding the operation of the Winter
Springs Senior Center be formally memorialized in writing. Such writing may ultimately include a
formal written municipal services agreement between the City and the Corporation. If deemed
necessary, the City Commission should also consider preparing and adopting (by resolution)written
operational rules for the Winter Springs Senior Center as well.
ATTACHMENT:
1. By-laws of Corporation.
2. Excerpts of City Commission Minutes (July 11, 1994; July 23, 1994; July 25, 1994; August 8,
1994; August 22, 1994).
3. Senior/Civic Center Operation Evaluation to the Mayor/City Commission from former Parks and
Recreation Director, Don Wilson, dated February 15, 1995.
4. List of Winter Springs Senior Association Contributions to the City provided to the Parks
Department by the Corporation.
5. Undated, unexecuted draft Agreement between City and Corporation.
6. Resolution 2008-55.
COMMISSION ACTION:
The City Commission requested information regarding the rules and policies related to the operation
of the Winter Springs Senior Center.
Page 4 of 4
' EXHIBIT
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BY LAWS OF THE WINTER SPRINGS SENIOR
CENTER
AS AMENDED, OCTOBER 14, 2002
AS AMENDED, ARTICLE 11 SECTION 1
APRIL 10, 2006
WINTER SPRINGS SENIOR ASSOCIATION
INCORPORATED BY LAWS
ARTICLE 1. NAME, OBJECTIVES, & POLICIES
SECTION 1: NAME
SECTION 2A: OBJECTIVES, FOLLOW IRS 103C3.
SECTION 2B: ACTIVITIES AS PERMITTED IN IRS CODE.
ARTICLE 2. MEMBERSHIP
SECTION 1A: MEMBERSHIP 55 AND OLDER, WINTER SPRINGS
RESIDENTS.
SECTION 1 B: NON RESIDENTS AS "ASSOCIATE MEMBERS."
SECTION 1C: "ASSOCIATE MEMBERS" ELIGIBILITY FOR
OFFICE.
SECTION 1 D: REGISTER AT WINTER SPRINGS SENIOR
CENTER.
SECTION 1 E: NAME, ADDRESS, AND DATE OF BIRTH.
ARTICLE 3. OFFICERS AND GOVERNMENT
SECTION 1A: OFFICERS, ADVISORY BOARD, DIRECTORS.
SECTION 1 B: ASSOCIATION GOVERNMENT.
SECTION 1C: COMMITTEE'S.
SECTION 2: OFFICER'S DUTIES
SECTION 2A: PRESIDENT
SECTION 2B: VICE PRESIDENT
SECTION 2C: SECRETARY
SECTION 2D: TREASURER
SECTION 2E: ADVISORY BOARD
SECTION 2F: CAUSE FOR REMOVAL
ARTICLE 4. VOTING AND MEETING
SECTION 1: ROBERT'S RULES OF ORDER APPLY
SECTION 1A: GENERAL MEMBERSHIP
SECTION 1 B: TREASURERS REPORT
SECTION 1C: ANNUAL MEETING DATES
SECTION 2: NOMINATIONS AND ELECTION PROCEDURES
SECTION 2A: NOMINATING COMMITTEE
SECTION 2B: NOMINATIONS IN WRITING
SECTION 2C: NOMINEES TO ACKNOWLEDGE IN WRITING.
SECTION 2D: NOMINATIONS PUBLISHED.
SECTION 2E: ABSENTEE BALLOTS.
SECTION 2F: SECRET BALLOTS, ELECTION COMMITTEE.
SECTION 2G: MAJORITY VOTE, NEW TERMS BEGIN MAY 1sT
SECTION 3: SPECIAL MEMBERSHIP MEETINGS
SECTION 4: BOARD OF DIRECTORS MEETINGS
SECTION 5: COMMITTEE MEETINGS
SECTION 6: QUORUMS FOR MEETINGS
SECTION 6A: MEETINGS
SECTION 6B: BOARD OF DIRECTORS MEETINGS
SECTION 6C: COMMITTEE MEETINGS
ARTICLE 5. DUES
SECTION 1A" ANNUAL DUES, MEMBERSHIP APPROVAL
ARTICLE 6. DUES, AMOUNT, DELINQUENCY, & STANDING
SECTION 1: ANNUAL AMOUNT
SECTION 1A: DELINQUENCY
SECTION 3A: GOOD STANDING
ARTICLE 7. AUDITS
SECTION 1A: ACCOUNTS AUDITED
SECTION 1 B: AUDIT COMMITTEE APPOINTED
SECTION 1 C: AUDIT REPORTED
ARTICLE 8. AMENDMENTS
SECTION 1A: HOW MADE
SECTION 1 B: REASON TO BE STATED
SECTION 1 C: WHEN PRESENTED
SECTION 1 D: NOTICE FOR MEETING TO VOTE
SECTION 1 E: 2/3 MAJORITY VOTE TO AFFIRM.
WINTER SPRINGS SENIOR CENTER ASSOCIATION INCORPORATED
BY LAWS
ARTICLE 1: NAME, OBJECTIVE, & POLICIES.
AMENDED OCTOBER 14, 2002
AMENDED APRIL 10. 2006
ARTICLE 11 SECTION I
SECTION 1: NAME
A. THIS ASSOCIATION SHELL BE KNOWN AS THE WINTER SPRINGS
HEREAFTER KNOWN AS THE ASSOCIATION.
SECTION 2. OBJECTIVES ~ POLICIES
A. THE OBJECTIVES OF THIS ASSOCIATION ARE TO PROVIDE
RELIGIOUS, LITERAY, AND EDUCATION ACTIVITIES WITHIN 1N THE
MEANING OF SECTION 501 (C) OF THE INTERNAL REVENUE CODE OF
1986 AND THE CORRESPONDING PROVISION OF ANY FUTURE UNITED
STATES INTERNAL REVENUE LAWS.
B. NOT WITHSTANDING ANY OTHER PROVISION OF THESE ARTICLE, THE
ASSOCIATION SHALL NOT CARRY OUT ANY ACTIVITIES THAT ARE NOT
PERMITTED UNDER INTERNAL REVENUE CODE SET FORTH IN SUB
SECTION A, SECTION 2 ARTICLE 1.
ARTICLE 11: MEMBERSHIP
SECTION 1. MEMBERSHIP
A. MEMBERSHIP IN THE ASSOCIATION IS OPEN TO ALL INDIVIDUALS
WHO ARE FIFTY FIVE YEARS OF AGE (55) AND OLDER AND ARE
RESIDENTS OF (SEMINOLE COUNTY.)
B. RESIDENTS FIFTY FIVE YEARS AND OLDER MAY JOIN AND SHALL
BE CLASSIFIED AS ASSOCIATE MEMBERS. THEY SHALL HAVE ALL
VOTING PRIVILEDGES.
C. ASSOCIATE MEMBERS CAN BE NOMINATED AND ELECTED TO ALL
POSITIONS ON THE BOARD OF DIRECTORS.
D. ALL MEMBERS SHALL BE ENROLLED BY SIGNING THE REGISTRATION
BOOK NORMALLY LOCATED AT THE WINTER SPRINGS SENIOR
CENTER.
E. MEMBERS SHALL PROVIDE THEIR NAME, ADDRESS, AND THEIR DATE
OF BIRTH.
SECTION 1. OFFICERS AND GOVERNMENT
A. OFFICERS : THE ASSOCIATION SHALL BE PRESIDENT, VICE
PRESIDENT, SECRETARY, TREASURER AND FIVE (5) ADVISORY
BOARD MEMBERS. ALL NINE (9) SHALL CONSTITUTE THE BOARD OF
DIRECTORS. THE PRESIDENT, VICE PRESIDENT, TREASURER, AND
SECRETARY SHALL BE ELECTED FOR A TWO (2) YEAR TERM, THE
ADVISORY BOARD MEMBERS FOR A ONE (1) YEAR TERM.
B. ASSOCIATION GOVERNMENT: THE AFFAIRS AND PROPERTY
OF THE ASSOCIATION SHALL BE GOVERNED AND MANAGED BY A
BOARD OF DIRECTORS, COMPOSED OF NOT LESS THAN (5) OR MORE
THAN NINE (9) MEMBERS OF THIS ASSOCIATION. IN THE EVENT OF
OF A VACANCY OF ANY OF THE OFFICERS OF THE ASSOCIATION, THE
BOARD OF DIRECTORS MAY ELECT, BY A MAJORITY VOTE AMONG
THEMSELVES, A SUCCESSOR TO SERVE THE BALANCE OF THE
UNEXPIRED TERM, UNTIL THE NEXT REGULARLY SCHEDULED .
ELECTION. SUCH SUCCESSOR MUST BEAN ASSOCIATION MEMBER,
ELIGIBLE TO HOLD OFFICE.
C. COMMITTEES: THE PRESIDENT SHALL APPOINT ANY COMMITTEE AS
MAY BE REQUIRED FOR THE EFFICIENT OPERATION OF THE ASSOCI-
ATION. ALL COMMITTEES SHALL REPORT AND BE ACCOUNTABLE TO
TO THE PRESIDENT, EXCEPT FOR THE AUDIT COMMITTEE, WHICH
SHALL REPORT DIRECTLY TO THE MEMBERSHIP.
SECTION 2: OFFICER'S DUTIES
* ALL ELECTED OFFICERS SHALL HAVE THE FOLLOWING DUTIES*
A. THE PRESIDENT SHALL:
1. PRESIDE AT ALL THE MEMBERSHIP AND ADVISORY MEETINGS.
2. APPOINT CHAIRPERSONS OF ALL STANDING COMMITTEES;
APPOINT SPECIAL COMMITTEES AND BE EX-OFFICIO MEMBER OF
ALL SUCH COMMITTEES .
B. THE VICE PRESIDENT SHALL:
1. ASSUME THE OFFICE OF THE PRESIDENT IN THE ABSENCE OF
THE PRESIDENT; AND ASSIST THE PRESIDENT IN THE DUTIES OF
THAT OFFICE.
C. THE SECRETARY SHALL:
1. BE THE CUSTODIAN OF ALL NON-FINANCIAL RECORDS OF THE
ASSOCIATION.
2. RECORD THE MINUTES OF ALL MEETINGS; AND MAKE NOTIFICA-
TION OF ALL MEETINGS.
3. HANDLE ALL CORRESPONDENCE OF THE ASSOCIATION AND
ASSIST THE PRESIDENT, AS NEEDED.
D. THE TREASURER SHALL:
1. RECEIVE AND RECORD ALL FUNDS OF THE ASSOCIATION
ACCOUNT FOR ALL DUES, RECEIPTS AND EXPENDITURES.
2. REPORT THE STATE OF THE FINANCES OF THE ASSOCIATION
AT EACH MEETING. THE OFFICE OF THE TREASURER CANNOT BE
COMBINED WITH ANY OTHER OFFICE OF THIS ASSOCIATION.
E. THE ADVISORY BOARD: MAY RECOMMEND FOR JUST CAUSE, THE
REMOVAL OF ANY OFFICER. SUCH OFFICER (S) OR DIRECTOR (S)
MAY ONLY THEN BE REMOVED BY A MAJORTIY VOTE OF THE
MEMBERSHIP AT A SCHEDULED OR SPECIAL MEMBERSHIP
MEETING.
*F LACK OF INTEREST AS EVIDENCED BY FAILURE TO ATTEND
THREE (3) CONSECUTIVE BOARD MEETINGS WITHOUT PROPER
EXCUSE TO THE BOARD SHALL CONSTITUTE SUFFICIENT
GROUNDS TO RECOMMEND REMOVAL.
ARTICLE IV: VOTING & MEETINGS
SECTION 1: GENERAL MEMBERSHIP MEETINGS
THE LATEST EDITION OF ROBERT'S RULES OF ORDER SHALL
BE THE AUTHORITY FOR THE PROCEDURES AND QUESTIONS OF
ALL MEETINGS -- UNLESS IN DIRECT CONFLICT WITH THESE
BY LAWS.
A. GENERAL MEMBERSHIP MEETINGS SHALL BE HELD ON THE
SECOND MONDAY IN THE MONTHS OF JANUARY AND OCTOBER
AT 1:00 P.M. OR AT A TIME FOR WHICH NOTICE SHALL BE GIVEN.
B. AT EACH MEETING OF THE MEMBERSHIP, THE TREASURER
SHALL REPORT ON THE STATUS OF FUNDS, CREDITS, AND
DEBITS.
C. AN ANNUAL ELECTION MEETING OF THE GENERAL MEMBER-
SHIP SHALL BE HELD ON THE SECOND (2ND) MONDAY, IN THE
MONTH OF APRIL, TO ELECT THOSE OFFICERS WHOSE TERMS
HAVE EXPIRED OR WHERE VACANCIES EXIST. SUCH MEETING
MAY ALSO BE COMBINED WITH ANY OTHER BUSINESS ON THE
AGENDA.
SECTION 2: NOMINATING AND ELECTIONS
A. A NOMINATING COMMITTEE APPOINTED AT THE REGULAR
JANUARY MEMBERSHIP MEETING SHALL CONSISIT OF AT LEAST
THREE (3) MEMBERS, ONE CHOSEN BY THE PRESIDENT, TO
SEEK NAMES FOR THE PROSPECTIVE ADVISORY BOARD AND
OFFICERS, SUBMIT SUCH NAMES BY MARCH 1ST TO THE SECRE-
TARY FOR THE PURPOSE OF CONDUCTING THE REGULAR
ELECTIONS OF THE BOARD OF DIRECTORS.
B. NOMINATIONS MAY BE SUBMITTED BY THE MEMBERSHIP, IN
WRITING, TO THE SECRETARY AND RECEIVED NOT LESS THAN
TWO (2) WEEKS BEFORE THE DATE OF THE ELECTION.
C. ALL NAMES SUBMITTED MUST HAVE ACKNOWLEDGED IN
WRITING THEIR WILLINGNESS TO SERVE.
D. ALL NOMINATIONS SHALL BE PUBLISHED AT LEAST TEN (10)
DAYS PRIOR TO ELECTION.
E. EACH MEMBER SHALL BE ENTITLED TO ONE (1) VOTE. MEMBERS
MAY VOTE IN PERSON OR BY ABSENTEE BALLOT. IF VOTNG BY
ABSENTEE BALLOT, BECAUSE OF ILLNESS OR BEING OUT OF
TOWN, THE BALLOT MUST BE RECEIVED BY THE SECRETARY NO
LATER THAN ONE (1) DAY PRIOR TO THE ELECTION.
F. AT THE APRIL MEETING, ELECTIONS SHALL PROCEED BY
WRITTEN SECRET BALLOT. THE PRESIDENT SHALLAPPOINTA
THREE (3) MEMBER ELECTION COMMITTEE FROM THOSE
MEMBERS ATTENDING THE ELECTION MEETING WHO ARE
NEITHER OFFICERS, DIRECTORS, OR CANDIDATES. THE
ELECTION COMMITTEE SHALL OPEN AND VERIFYABSENTEE
BALLOTS, COUNT ALL BALLOTS AND REPORT THE RESULTS TO
THE MEMBERSHIP.
G. A MAJORITY OF THOSE VOTING AT THE MEETING, INCLUDING
ABSENTEE BALLOTS SHALL CONSTITUTE THE ELECTION. NEW
OFFICERS AND DIRECTORS WILL ASSUME THEIR DUTIES
MAY 1 sr
SECTION 3: SPECIAL MEMBERSHIP MEETINGS
A. SPECIAL MEMBERSHIP MEETINGS MAY BE CALLED BY THE
PRESIDENT, OR ON PETITION OF FIVE (5) MEMBERS OF THE
BOARD OF DIRECTORS, OR ON PETITION OF THE MEMBERSHIP.
THE MEMBERSHIP SIGNED BY AT LEAST TEN PERCENT (10%)
OF THE REGISTERED MEMBERSHIP, NOT DELINQUENT IN DUES.
SECTION 4: BOARD OF DIRECTOR MEETINGS
A. REGULARLY SCHEDULED MEETINGS OF THE BOARD OF DIR-
ECTORS MAY BE CALLED BY THE PRESIDENT OR ON PETITION
OF FIVE (5) BOARD OF DIRECTORS MEMBERS. PROPER NOTICE
AND TIME SHALL BE SET FORTH AND EACH BOARD MEMBER
NOTIFIED.
SECTION 5. COMMITTEE MEETINGS
A. MAY BE HELD ON AN AS NEEDED BASIS AT AT1ME AND PLACE
AGREEABLE TO ALL COMMITTEE MEMBERS.
SECTION 6. QUORUMS FOR LEGAL MEETINGS
A. MEMBERSHIP MEETINGS: TEN PERCENT (10%) OF THE
MEMBERS IN GOOD STANDING SHALL CONSTITUTE A QUORUM
FOR THE TRANSACTION OF BUSINESS AT ANY BOARD OF
DIRECTORS MEETING.
B. BOARD OF DIRECTORS MEETINGS: FIFTY PERCENT (50%) OR
A MAJORITY OF BOARD MEMBERS SHALL CONSTITUTE A
QUORUM FOR THE TRANSACTION OF BUSINESS AT ANY BOARD
DIRECTORS MEETING.
C. COMMITTEE MEETINGS: THE COMMITTEE CHAIRPERSON AND
ONE OTHER COMMITTEE MEMBER SHALL CONSTITUTE A
QUORUM FOR SUCH COMMITTEE MEETINGS.
ARTICLE V. DUES
SECTION 1: DUES
A. THE ANNUAL DUES OF THIS ASSOCIATION SHALL BE RECOM-
MENDED BY THE BOARD OF DIRECTORS AN APPROVED BY THE
MEMBERSHIP AT A REGULAR MEMBERSHIP MEETING IN
ACCORDANCE WITH ARTICLE VIII, AMENDMENTS.
ARTICLE VI. DUES AMOUNT AND STANDING
SECTION 1: DUES AMOUNT AND STANDING
A. THE INITIAL ANNUAL DUES OF THIS ASSOCIATION SHALL BE
$5.00 PER PERSON, PAYABLE JANUARY 1ST OF EACH YEAR.
B. A MEMBER SHALL BE CONSIDERED DELINQUENT FOR NON-
PAYMENT OF DUES BY MARCH 1 sr AND THEIR MEMBERSHIP
SHALL BE CONSIDERED INACTIVE PENDING PAYMENT OF SUCH
DONATION.
C. A MEMBER IN GOOD STANDING IS AN ASSOCIATE MEMBER OR
A MEMBER WHO IS NOT DELINQUENT IN THE DONATION PAY
MENT OF DUES.
ARTICLE VII. AUDITS
SECTION 1. AUDITS
A. THE ACCOUNTS OF THIS ASSOCIATION SHALL BE AUDITED
ANNUALLY.
B. AT THE JANUARY MEMBERSHIP MEETING AN AUDIT COMMITTEE
CONSISTING OF THREE (3) NON-BOARD MEMBRS SHALL BE
ELECTED BASED ON NOMINATIONS FROM THE FLOOR BY THE
MEMBERSHIP. A MAJORITY VOICE VOTE SHALL DETERMINE THE
OUTCOME OF THIS ELECTION.
C. THE AUDIT SHALL COVER THE ASSOCIATION'S FISCAL YEAR
JANUARY 1, THROUGH DECEMBER 31, AND A REPORT
PRESENTED TO THE MEMBERSHIP AT THE NEXT REGULAR
MEETING.
D. A COPY OF THE AUDIT MUST BE FILED WITH THE SECRETARY.
ARTICLE VI11. AMENDMENTS
SECTION 1. AMENDMENTS
A. PROPOSALS FOR THE AMENDMENT OF THE BY LAWS MAY BE
MADE BY THE BOARD OF DIRECTORS OR ANY MEMBER IN
GOOD STANDING.
B. SUCH PROPOSALS SHALL CITE THE REASON FOR THE AMEND-
MENT AND BE IN WRITING.
C. PROPOSED AMENDMENTS SHALL BE PRESENTED TO THE
PRESIDENT NOT LESS THAN SIXTY (60) DAYS PRIOR TO A
REGULAR MEMBERSHIP MEETING, AT WHICH TIME SUCH
PROPOSAL SHALL BE VOTED UPON.
D. THE SECRETARY WILL NOTIFY EACH MEMBER OF THE
PROPOSED AMENDMENT AND THE MEETING DATE THE
AMENDMENT WILL BE VOTED ON. AT LEASTATEN (10) DAY
NOTICE SHALL BE GIVEN PRIOR TO SUCH MEETING.
E. ALLAMENDMENS WILL REQUIRE TWO-THIRDS (2/3)AFFRIMA-
TIVE VOTE OF MEMBERS PRESENT.
Regular Meeting, City Commission, July_1> 1994 Page 2 93-94-?0
motion passes.
Emer~encv Ordinance for Site Plan Review by City Commission, etc.:
Attorney Rruppenbacher explained at the last meeting Lhe Commissl.oa had
discussion regarding the appropr~_ate way tc deal with Site Plan Reviews or. those
sites along the 434 corridor. He said t!tat he> the City uanager 2nd the City
Planner, Carl Gosliae, discussed through that issue and through the concept of
an ordinance change with certain variations and the complexities associated
with that given the passage of a new Land Development Code, state statutes,etc.
He said what that' concluded at this tine would be an appropriate way to appreaca
this issue pending completior. of the appropriate land development Leg112t1an5 was
that the current Site Plan Review Board will t:eet> come up with their thoughts,
and opinions, they will refer it to the Cc~ission for input and guicance, and
recommendations. Then tae Site Plan Review 3oard will meet again wad make a
final decisior. thereafter.
Commissioner McLeod asked this to be on the agenda for the next meeting for a
timeframe. Mr. Art Hoffxann suggested the Planning ~ Zoning Board gossibly could
be asked to give Chair opinions of the Site Plan Review Board's recommendations.
Architects ? ,reement far Public Safety Cosalex:
Mayor Bush said the azchitect has asked chat :his be taken off the agenda. It
will be on for the next meeting.
Apaointment to Code Eaiorcement Boazd:
Motion cos made by Commissioner ?erring tc aonizate Charles Holzt:an co the Code
Enforcement Board. Seconded by Commissioner Gennell. Discussion. Vote cn the
motion: Commissioner Torcaso, aye; Commissioner Perring, aye; Cotmissioner
Gennell, aye; Commissioner Mcleod, aye; motion passes.
City ?.ttors:ev Frank ~-uµnerbachem:
dttorney Kruppenbacher said Coamzissiotier-Torcaso raised the issue regarding .the
operatiAn of she Senior Center and Lye potential or actual problems that are`
associated with the iacc that a group of people have =armed a private corpora e
-entity or association for the seniors and it has apparently developed is the-Center
to a perception-ar a reality that thec are is-fact running the Senicr Canter.
Attorney Rruppeabacher asked for tae Cosmissioa's autho=ity fer the City vanager
and himself to-meet with that group co clari_y several things: 1. The Manager'
at the:Sznior Center operates uadar the d~ract suaervision and control o£ the
City Manager and no one else; Z. 'lo o=oaazatian runs azy particular ~aciiity
in this Citg other Char. the City Commission itself; 3. Vo one,-has co pay a ice
to 'a private organization to be able to isa the=programs o.- benefits pre-aided
fcr by the-City ac that Center; 4. See need to ciarifq just what is offiei_lly
being done'by-the City vs, what is efficiallq berg done by the organizztion.
>Consensus of the Coamissioa was to ge along with the :.ttorneyis recommendation.
Attorney Itruppeabachar-said he would°regort tack at the next meeting.
Commissioner Gennell asked i£ it could be clarified if a certa n-,age group. can
be excluded.
City Manager John Govoruhk:
?Meager Gavoruhk regorted everyone has seen given the 1994-95 fiscal Year
Budget and he has distributed a last minute memo.
EXHIBIT
Y:anager Govoruhk asked far a :torkshop Meeting on the preliminary study for the
Ranchland Paving and Drainage, and another subject rouse feasibility wad i3plemen-
Regular :footing, City Commissicn, .iuly 25, 1994 Page 2 93-94-22
Architect's A reement far Public Safety Camnles:
Commissioner McLeod said at the erd of Ztem 8.9 the following is to be added: this
shall be dacermined by mutual agreement between oa-s:er and archi[ect. Commissioner
McLeod also said it was agreed that we would have it through the duraticn of the
contract, so the price structure as it is today will hold firm.
Motion wa<_ made by Commissioner McLeod that we accept the proposal/contract
between the (timer and the Architect subject to legal review. Seconded by Commissioner
Gennell. Discussion. Vote on the motion: Commissioner Gennell, aye; Commissionez
McLeod, aye; Commissioner Toreasc, aye; Commissioner Ferring, aye; Commissicner
Langellotti, aye; motion passes.
uayor Bush thanked Commissioner McLeod for all the extra work he but is in reviewing
the contract.
Fiscal Year 1994-1995 Budget; Cou~missicn Sets ?roposed Tillage Rate, Rclled Sack
Rate and Day, Time and Place of Public Fearing for Tentative 3udget (Monday, Sept.
12, 1994, ?•30 n.a.:
Motion was made by Commissicner Ferriag to sec the proposed millage rate for Fiscal
Year commencing Oct. 1, 1994 through Sept. 30, 1995 at 3.9221, which is basically
the same millage rate that is prose^cly in effect. Seconded by Commissioner
Torcaso. Discussion. Vote on the motion: Commissioner McLeod, aye; Commissioner
Torcaso, aye.; Commissioner Perring, ape; Commissioner Langellotti, eye; Comtissioner
Gennell, aye; motion passes.
:fotior, was made by Commissioner Torcaso that we se[ the rolled back rata 3.3328.
Seccnded by Commissioner Langellotti. Discussion. Vote on the motion: Cotmissioner
Toreasc, aye; Commissioner Fearing, aye; Commissioner Langellotti, aye; Comissioner
Gennell, aye; Cctm~issioner McLeod, aye; motion passes.
Motion was made by Coamissioner Torcaso that we set the day, tine and place for the
gublic hearing for the Tentative Budget for `Mnday. Sept. 12, 1994, 7:30 p.a. Seconded
by Commissioner Gennell. Discussion. Vote oa the motion: Commissioner Fe^ lag, aye;
Commissioner Langellotti, aye; Commissioner Gennell, ape; Commissioner '_fLeod, aye;
Commissioner Torcaso, aye; mo ticn DESS.eS.
ICem D, Temporary Trailer/'.Modular Building approval at Vistawilla has been removed
from the Agenda.
City Attorney Frank. i{ruppenbaeher:
Report on Senior Center: Attorney Kruppenbaeher said he has looked. into the Senior
Center. Fe said the k'inter Springs Seaioz's Cerporatian'is a private ccrparation,
a'group of same 295 members who apera[e out of cur :J:t:ter.Sp=lags Senior Center.
They presently charge dues of 52.00 for any-City resident aad`~3.00 for': any noa-
Citq resident, srft:cin the itrmediate area,'-to natticipate ia'''CeaEer functions:
The Corporation is made up of'a 5 member Advisory 3oard along with officers. Tbat
3oard zad'its officers are elected once per year.
Attorney Kruppenbacher said the following r_presents the issues:
1. Should the City of winter 5?rings have one or its facilities, in this case, the
Senior Ceater,.operate progra^s which are iz effect undo- the umbrella- of this
private or3anizaton and chat iF someone did not ply their dues they would mat be
able taparticipate.
` - ~_
l Regular Meeting, City Commission, July 25, 1994 Page 33-94-2?
Attorney 3ruppenbacher said it is his understaadisg that we have a City employee
vbo ca3:Iects the money aztd remits it back ro the priv=ate organization. die said it
:gas regresented to him that at .the time this Center was constructed the then City
?4aaaver reprasencea to twe Seniors that this was their facility.
Attorney K.~uppenbacher raco:~er.ded the Ssecutive Director of the Sevier Center,
under the directica"oP`the Gity Ma^.ager, c_nvass the surroandia3 co~uaitp'Senior
Centers' programs to see how they ere operated regardi^.g tae. issue of the private
association. He said than Dace we h.:ve that data then we could"have a seating-with
the general mem9eTSniD co disriss the. issues. Are?ort is to begver_'to-the.
Cotmsission in August.
Referendum timeframe:
Attorney Kruppenbachez said it was explained to him by the Supervisor of elections
that we have missed the date to oet or. the ballot the i^.voiuncary an.^.exation refer-
eadum for the Orange dvenue area. A spacial election could be collet. Commissioner
Ferring asked for the timeframe icr a referendum for the ambulance service.
City Manager John Govoruhk:
Manager Govoruhk said he gave the Commission two notes from Mr. Martin in reference
to the hoe Ad Valare3 assessments fo-r Country Club Village and Solid 'h'aste.
Mayor Sush called a recess at 8:35 p. m. and cal'_ed the meeting back to order at
eE° fi:45 p. ~.
?!otion •.:as sade by Commissioner Laagellotti that we put this on the next Agenda.
*fotion died for lack o a second.
Motion was made by Commissioner Torcasa to put~this on the agenda. Seconded by
Commissioner Laagellotti. Discussion. 4ote on the motion: Commissioner Ferziag,
no; Comissioner Laagellotti, aye; Commissioner Gennell, no; Commissioner McLeod,
na; Commissioner Torcaso, aye; notion failed.
Commissioner Genaell asked if we can charge the residents more tza-: the amount we
are contracted to IWS. She asked if is is S13.b8 a month that we peg to IWS, an3
if ve calculate another 51.00 a month can we charge the citizens more so that each
citizen is to pay his proportionate share more.
~s. Martin said if we do rot add anything to cover the administrative costs it
•:ould be ,lb4.lb per year far solid waste and X25.50 for the street lighting.
Discussion. The Resolutions will be on the next agenda.
Attorney kruppeabacher said the tentative mediation for the parley vs. the City is
set for this Wednesday at 10:00 o.m. in Maitland, but there is a possibility this
xzll be changed.
".onager Govoruhk said the cost for the Ranchlands study would be ;1,500; there
cos no objection from the Ca~rission, and this gill be Ameadaent 19, for the
- Preliminary Ranchlands Drainage Study.
Ragular :deeting, City Cam=issioa, a;:g. 8, 1?5~ Page 3 43-9~-22
attar:.ey Kruppenbacaer read Ord. 2to. io3 by title only on first reading.
approval oz amendment tc the amendad & Restated ":onev Purchase ?erasion Plaa, etc.;
Aiotior. was made by Commissioner Ferring to approve the amended and Restated ?Soney
Purchase Pension Plaa. Saconded by Commissioner i.aagallotti. Discussion. Vote on
the motion: Commissioner Ferrin3, aye; Commissioner Langellatti, aye; Cammissionar
Genrell, aye; Commissioner :ic7ead, aye; Comsissianez Torcaso, aye; potion passes.
City 9Ltoznep Fzalk iiruppenbzcher:
atto-iey Kruppenhacher explained that subsequent to tae last .meeting the City
Manager did ad~r'se h_a that he did a survay of surrounding Senior Canters. 3e=was
advised there were no private groups that [:ere receivinb tie fee as a coudicior. of
being able to eae to programs within the facility.
atCQYney Kruppenbacher said ii it is the Cq~issicn's direction, the *Saaager and ha
x311 get witi: t$e exisrino Senior Citizens and advise th2a it utiI1°be mada cleaz'to
ancone who camas to the Senior Citizens Center tfiat thew are not required to .join.
or pap a feeto_a~p private group to participata is a 'unction being held at the
facility other than to pay the _'ee for participating in that particular function
if ,there is;a`eaa=ge for that function, ar he and tfie City Manager can Nava 3ialogue
with that.arivate group end then come back ana talk to tha Coaxaission before taking
any position. Yhe'.City attorney said ne would get ~-ith the City ?Saaa3er a;.d-then
till'tame back with a regart bolo;e any action is taken.
attorney Aruppenbachar said he was advised by the Division of Elections in
Tallahassee that they though[ we could have a pan-binding refzrendum on the
STOrember ballot in reference to the ambulance issue.
action was made by Ccmissioaer Torcaso to direct the City attornev to work s.~th
Sandy Goard and Cicy Clerk to put this or. the ballot. Seconded by Cammissianar
Farrirg. Discussion. Vote on the motion; Commissioner Ferring, aye; Commissioaez
[.ange3lotti, aye; Commissioner Gannell, ao; Commissioner McLeod, ao; Commissioner
Torcaso, aye; motion passas.
Coamission Seat I - John V. Torcaso:
:Sotion was made by Commissioner Fe^ ing to calve the sign ees far political
candidates. Seconded by Commissioner Laagellctti. Discussion. vote on tae
motion: Commissioner Langellatti, aye; Commissioner Gennell, aye; Commissioner
?lcLeod, aya; Commissioner Torcaso, ape; Cam;tissioner Ferring, aye; motion passes.
Cam::.issioner Torcaso as',ced Attorney Kruppenbacher to look into doing away with the
petitions for City Elections.
:Se spoke about the spaeders on Burgos Road and Mr. Castain's report.
Commission Sant Il - John Ferring:
Co-+*:ssianer Ferring calked about the water psap being struck by lightning which
causal a drop in water pressure in a certain area of the City. &e sold for the
information of the Co~issior. there is always a member of the Utility Departaent
oa duty, 24 hours a day over the weekends to cake any action that is necessary
regarding a sudden emergency. 3e said within one half hour the problem was
corrected. Commissioner Ferring suggested the actu2l procedures in the evert of as
emergency be placed an the water bills to advise residents, and also in tae Winter
Springs 3uiletin.
agula: `.eeting, City Ce~ission, august 22, 199: ?a;e - 43-94-23 -:ended
C-enaeil, aye; Coe3issioner `icieod, aye; Cocmissionar Tercaso, a=e; Cot~issioner
Ferrissg, zye; emotion passes.
'uscasille Parcel 8C (9-SUB-i)-Approval/Disapprcvai eF Final Engi^eerino and
1^itial ~eviek of Covenants {that grcnerty located Sou t:^. of SR 434, forth ci
CSS Bailroae and to the i-mediate kest of •rovell 3rarc:^. Creek)
':r. Gosline, Coa:•tunity 7evelop~enC Director, saie the orcject is reco~enred Far
agpzoval. He said the lots aloa5 the creek have been a inated Fromm Corat:ission
action this evening because the determination of FOL. of the floor plaza line is
s r_1i pending. ?hose lots could coK.e back in a ?base 3 once chat issue is resolver.
Attorney Rrupoeabacher said tan save comment regarding the covenants as the prior
two developaents. Kr. Culp explained there was arcther items tc deal with. kin said
at the entry to the cso pk:ases of the subcivisior. t:e archcays an3 two train columns
would e:cceed the City's recuiret;ent for z ~aximun of S ft. height. At the two
entries the two aaia coluJns and the arch would ga to 2 ~aximua of 10 it. He 25 ~2d
.ar Lae ~.OG1tiS5ion'S =~DrCVa1.
notion was ride by Cor~issioner Torcaso For approval of final engineering and initial
review of covenants, subject to the finalization of the covenants and hoaeo«;zer
dOCiFII2nL5 in accordance with the negotiations in their presentations that ha•re
taken place. Seconded by Commissioner La^.geilotti. Discussion. Vote on the emotion:
Commissioner Gaar_ell, aye; Commissioner *icLeod, aye; Con.:.issioaer Torcaso, aye;
Co--~issioner Ferrir.;, aye; Co~:.~issioner Langellotti, aye; notion passes.
Elactian ?rocl2mation for \ov. 8, 199: `funici~al Election:
~Sayor Bush read the Election Proclamat=_on proelaiaing the IEoc. 8, 1994 :funicipzl
Election for the purpose of electing Coaaissioner Seat/District 1; Co~a:issioner
Sant/Distzict 3 and Co^^issioner Seat/District 5. •
First Reading of Ord. ~o. 566, adopting the Municipal Budget for Fiscal Year 1994-
1995, etc.
:'orlon was'oade by Coanissioner ?erring to read Ord. No. 56o by title only ea first
reading. Seconded by Ceaissioaer Torcaso. Discussion. Vote on the motion:
Commissioner 'IcLeod, aye; Commissioner Torcaso, aye; Cot~issioner Ferring, aye;
Commissioner Lar:gellotti, aye; Co:maissioner Geaaell, aye; Wotzon passes.
(uinLC25 aIIende3 to show total amount of Budget - $25,803,419).
Attorney Rruppenbacher rez3 Grd. \o. 566 by title only an first rearing.
First Beaci.g of Ord, ac. 567, provicing ier referendum regarding zmbulance
service, etc.•
Mocien was wade by Cotsissioner Ferrzng to read Ord. l`o. % i by title only oa First
reading. S>_tonded b;: Coamissioner Torcaso. Discussion. Vote on the motion:
Cot~issioaer Torcaso, aye; Cemissioaer Ferring, aye; Cotr7issioner Langellotti, aye;
Conrcissioner Gennel°_, aye; Commissioner McLeod, no; t:otioa passes.
Attorney Rr_pperbzcaer read Grd. No. 567 b; title only.
Czty_.~.ttorne:=;r ~ni;=kranpenba~.=t:
i,t torney-Iirubcenbacher repart=_d chat the City i~anagerk±zs -d i~ected theE:.eeutive
Director of tbe`Senior Center to go forward zed da z Cora 1Rd2pt11 analy515 oz Lhe
other senior centers. Gne survey ;.ran done but based uno, the input rezeived, City
'12aager Govcruhl- thought theta should be Follow up cn twat. P.ttcra>_y iCr.:ppe^.bacaer
recom~enrad r_otaiag be-done Ci~f2rently :,z:iil this ^zc survey is received and
anaigted.
Regular tiieeiing City Commission November I4, 1994 94-95-3 Page 10
Commissioner Gennell move to appoint Tom Brown to the BOWS Board. Seconded by
Commussioner Fettin~ Discussion. Vote: Commissioner Torcaso: aye; Commissioner Ferriag: aye;
Commissioner Gennell: aye. Motion passes.
Commission Seat [ John V Torcaso• - -- -
CommissionerTorcasoasked the Attorney about the annexation of Orange Avenue, Cotnmrssroner
Torcaso also stated that he feels we should get rid of the signatures that are required when someone
runs for election. Commissioner Torcaso also brought up the distribution of funds from the Senior
Center by the Corporation.
Commissioner Torcaso mentioned the City's old utility building that it is possible for it to be
renovated with one or two otvices to be rented out and have a museum. He stated that he has talked
to a few people that would volunteer hours to have a museum and he would like the Comrttission to
consider this. Commissioner Torcaso stated that this would be a benefit to the City. Commissioner
Torcaso asked if the signs along Tuskawilla regarding the Rotary• Club have been changed to read
Winter Springs Rotary not Tuscawilla Rotary. Commissioner Torcaso was told by a resident in the
audience that the signs have been changed to Winter Springs Rotary.
tilavnr's Office John F Bush: >~lection Results
----
Mayor Bush stated regarding the signatures for qualifying For elections is in our Charter, then that
would take a Chatter change. ;Vfaybe at some point the Commission should consider a charter re~~iew
committee. Mayor Bush stated regarding the fund situation at the Senior Cemer, rather than getting
the Attorney involved, the City Manager should:handle it at this point unless it becomes a legal issue;
and asked the Cityll!tanager to look into that and report back to the Commission at the next meeting
or whenever you have information. Attorney Kruppenbacher stated the issue revolves the fact that
there is a Senior Citizens Corp.(for lack of a belles description), that is a,ptivate corporation-that
raised fitnds that have been utilized to pay for various programs at the senior center. We-don't have
control of northe authority to deal v,1th the funds that they raised. DJe have the authority to run the
senior seater, this Cottunission could interpose itself and say cease and desist from raising funds in
the manner in which you ara raising them, and they would cease doing that and then the issue would
become where is rile funding going to come-from for the various programs that are held. Attorney
Kruppenbacher slated that tlus is an issue for the Commission you can either direst your Staff that
no one into raise funds at the senior cerrtei or any other public facilit~~ for a private<entiry regardless.
of howxhat money is spent, for dues or whatever or you can say you are notgoing to address the
' issue. I don't have the authority to address this: Mayor Bush asked the City Manager to prepare this
forthe nex7 Commission meer'ng a, as agenda item so we can get this resolved. manager Govoruhlr:
said he will meet with the Senior Center and the new President and see what vs'e came up with: and
I will bring`it back to you. Mayor Bush said that is fine.
Mayor Bush went over the election results: there are 11,879 registered voters in the City of Winter
Springs; there were 7,543 ballots cast and 140 absentee ballots for a total of 7,583 voters who voted
in this last City election; that is a turnout of 64.7% which is an excellent turnout. In Seat III John
._ tL.:.
_- EXHIBIT
L.
I~lEMORANDIIM .i
FEBRIIARY 15. 1995
TO: MAYOR/CITY COMMISSION
VIAe JOHN GOVORIIFiK. CITY MANAGER
FROM: DON WILSON, PARRS AHD RECREATION DIRECTOR
SIIBJ: SENIOR/CIVIC CENTER OPERATION EVALIIATION
Upon being employed, the writer was requested to review
Senior/Civic Center operation and respond with any
recommendations which may be deemed appropriate for enhancing the
Center and its daily operation. These recommendations were then
forwarded to the City Manager.
The evaluation process was performed by first becoming as
familiarized as possible with the history and existing operation
of the complex. Then, a meeting was scheduled on August 25, 1994
by the Center Advisory $oard at which they voiced their opinions
and concerns relative to the operation and and the corporation
activities.
On October 21, 1994, Mrs. Beverly Darnell, President of the
Senior Corporation and Jack Bergman, Treasurer, met with the
Parks and Recreation Director tc discuss future status of the
Center and the Corporation. The Senior and Civic Center history
were discussed along with operation alternatives available.
On December 1, 1994, Mr. John Govoruhk, City Manager, and
the Parks and Recreation Director met with Mrs. Beverly Darnell
again and discussed the status of the Center and the activities
of the Senior Corporation.
The final evaluation phase involved discussion with other
Senior program operators and their program delivery systems.
This evaluation report is presented for review in three (3)
components. The first is "Existing Conditions" and the second is
"Proposals and Recommendations". The third is "Proposed Rules and
Regulations" for the Civic Center and the Senior Center.
1
_ .-- .. _ ~ .. ._...__r-.-.. _.._ __ ~.~ _._.e1 q- ...
y
~-
4
-~ EXISTING CONDITIONS
The exiting conditions at Sunshine Park are as follows:
*Two (2) buildings are located in the Park; Civic
Center and Senior Center.
*Two (2) City of Winter Springs employees are assigned
to the Park; (1) Senior Center Manager and {I)
Maintenance Worker. Part-Time help is being considered
for "fill-in" purposes such as when full-time
employees are on vacation, sick, etc.
*YMCA presently conducts an after school and
intersession child care program in the Civic Center.
This agreement will terminate March 31, 1995 (City
Commission Meeting Minutes, September 26, 3.994).
*Only Senior events are scheduled and hosted at the
Senior Center.
*Senior Manager schedules both the Civic Center and the
Senior Center and collects rental revenues on site.
There is a Senior Corporation which consists of patrons that
visit and participate at the Senior Center and has elected
officers. The Corporation collects membership dues from
anyone that participates in any of the programs offered at
the Senior Center. Membership dues are annual beginning
Janaury 1, and are $2.00 for Winter Springs residents and
53.00 for non-residents. These dues are normally collected
by the Senior Center Manager and retained in the Center
office until the Senior Corporation Treasurer comes by and
picks them up from the Manager.
*The Senior Corporation has been successful
financially. Presently, they retain a +$5,300.00 bank
account and also own a $3,000.00 Certificate of
Deposit.
*The Senior Corporation has purchased and housed
several capital items at the Senior Center such as;
2
~~
Bingo Machine
Television and VCR
Sofa
Stereo
Freezer
Clay Potters Wheel (for Ceramics)
*The Senior Corporation purchases all the coffee, tea
and paper products used and consumed at the Center.
Donations are deposited into a cug on the honor
system. The Senior Manager retains-the revenue
collection until the Treasurer picks it up.
*The Senior Corporation hosts a weekly luncheon at the
Senior Center which is catered by a private vendor.
They charge $4.00 for each meal and keep a $.50 profit
from each which goes into the corporation Treasury.
This money is collected by the Senior Corporation.
*A monthly calendar entitled "WINTER SPRINGS SENIORS-
MONTFi, 1995 (See item "A") is developed each month by
the Senior Center Manager for patrons of the Center.
A monthly newsletter (See item "B") entitled "Winter
Springs-Senior Times" is typed by the Senior Corporation
each month and submitted to the Senior Manager who places
the title on the newsletter and runs copies on the Center
copy machine. Newsletter was initiated four (4) months ago.
*Programs hosted at the Senior Center throughout each
month are hosted by and paid for as follows:
PROGRAK ORIGINATING HOST CH GE FEES GO TO
CREATIVE CLAY CITY NONE INSTRUCTOR
BEG. LINE DANCING CITY FREE N/A
LINE DANCING SR. CORP. FREE N/A
CANASTA/PINOCLE SR. CORP. FREE N/A
BRIDGE SR. CORP. .25 PLAYER SR. CORP.
CERAMICS CITY/OWNED KILN FREE INSTRUCTOR
BINGO SR. CORP. $3.50/$6.00 SR. CORP.
CRAFTS CITY FURNISH OWN NA
YOGA CITY $1.00 INSTRUCTOR
3
i
.
*The Senior Corporation/Winter Springs Senior Center,
inc., consist of four Board of Directors and five
Advisory Board Members. The Board of Directors meets
the 2nd Monday of the month. Annual elections are held
in May with nine (9) positions on the ballot for
election.
A copy of the "Articles of Incorporation" for the Winter
Springs Center, Inc., dated January 22, 1988 and amended
December 6, 1989 are enclosed. See "item C".
A copy of the amended "Winter Springs Senior Center, Inc.,
By-Laws" proposed to be dated May, 1991 are enclosed. See
"Item D".
NOTE: On Friday, October 21, 1994 the office of the
Secretary of State, Division of Corporations was
contacted by the Parks and Recreation Department
for the purpose of verifying the standing status
and current officers of the corporation.
The inquiry resulted with a response that the
Corporation was "current and in good standing" and
that existing officers were:
President:
Vice President:
Secretary:
Treasurer:
Beverly Darnell
Marion Dolin
Evelyn Carcara
Jack Bergman
*By-Laws Section 3-D state that "The office of the
Treasurer cannot be combined with any other office of
this association." These By-Laws have not been adopted
by a vote of the membership.
*Evening programs hosted at the Senior Center are:
Ceramics: 6:30pm to 9:30pm vn Thursdays
Monthly Function: Once each month an event is held on
the weekend in the early evening for the Seniors. This
usually is a dinner, pot-luck; with bingo, etc. Senior
Corporation usually co-plans this function with the
Senior Manager.
4
*In conversing with the Seniors it was obvious that
' ~ ~ ~ they are all very pleased with how the Center Manager
operates the facility, but most important, they
appreciate the caring attitude and genuine concern
exhibited by the Manager.
*Existing revenue, membership fees, rental fees and
program fees collection practices result in
collections being made and retained on-site in the
Senior Center Manager's office until the Senior
Corporation Treasurer picks up the collections.
*The Civic Center floor was resurfaced in February,
1995 with a file surface. '
*The Civic Center is scheduled and rented during the
year by the public through the Senior Center Manager.
Fees and processing are:
-$35.00 per hour with $200.00 maximum fee for all
day/.night, plus a $50.00 check for security
deposit (clean-up).
-Checks are accepted if received five (5) working
days prior to requested use.
-Cash is only payment accepted within five (5)
days of requested use.
The Senior Center Manager unlocks and locks the Civic Center
when the rental is scheduled for a one (1) to five (5) hour
use. The Manager does not remain on-site during the event.
A Civic Center facility key is signed out to the renter when
the use is scheduled to be over five (5) hours. Example:
signed out on Friday and returned on Monday.
5
PROPOSALS AND RECOMMENDATIONS
After thoroughly examining the existing "Senior/Civic Center
operations and use the Parks arid. Recreation Director, along with
the Senior Center Manager, recommend that the following items be
considered for approval and implementation effective February 27,
1995:
l) Senior Center Manager- Is the sale "on-site authority"
for managing the Senior and Civic Centers facilities.
The manager is the employee of the City of Winter
Springs and receives direction per facility/program
operation through the City Manager/Parks and Recreation
Director only. See attached job description-"Item E",
2) Facilitv(s) Scheduliaa- All scheduling, regardless of
the program and sponsor use tenure, will be requested
and approved through the Senior Manager. Advance
"Multi-Use Facility Agreement" guidelines and
submission deadline dates to be administered by
management through concurrence with City Manager. See
attached "Facility Use Request Form"-"Item F". Facility
Use Request Forms will be addressed on a first
received-first reviewed for approval basis.
3) Senior Center IIse- Any community based organization
w is is senior Oriente in nature, orme or e
purpose of producing or sponsoring senior related
community activities, can schedule facility use in
_ advance and free of charge, during nortaall~- scheduled
Senior Center hours. This use would be contingent upon
tite group qualifying as a "Community Based
Organization as established in the outline of
'Community Based Organization Criterion", see
attachment- "Item G" and completing the "Community
Organization Verification" farm then submitting same to
the Senior Manager and Parks and Recreation Director
for approval-*see attachment- Item K". _
*Any denial could be processed as an appeal to the City
Manager for review should the applicant request that
further review be made.
6
_ -.._ _.-. „- _ ___. .r ~ ._.. ._ _. _ _
4) Non-Senior/Community Based Organization Ose- Any non-
senior "Community Based Organization" which verifys and_,
~~ qualifies as "Community Based Organization" under the
criterion could apply for free Civic Center use and
also be considered for free Senior Center use if the
Civic Center was already scheduled, again, senior group
use and advanced senior use scheduling would take
preference over a "Non-Senior Community Based
_ Organization" use. This "Non-Senior Community Based
Organization" facility use application would only be
accepted far review and consideration for use during
normallsr scheduled Senior Center hours.
Approval of this recommendation would not exempt any
senior related activity or function and would enhance
the use and exposure of the City's facilities for
worthy community serving organizations during non-
senior activity lulls in the normal weekly schedule.
5) Fee/Revenue Collections- Propose that only City of
Winter Springs Senior Center and Civic Center generated
fees, charges and rental revenues be collected,
received gad receipted by City employees. No civic,
community organization or other fees are to be
collected, received, handled or housed by any City
employee at the Civic and Senior Centers, nor will the
City of Winter Springs or any Civic/Senior Center
employee be responsible for any fees/revenues, other
than City generated, collected on site or their
security.
Recommend that all City revenue collected or received
at the facilityes) be hand delivered to the Finance
Director's office daily or "night deposited". Propose
that no funds be allowed to be retained on site
7
overnight. -
' 6) Civic/Senior Center Kevs- Recommend that no facility
keys be signed out to any renter or organization. That
any use or rental be staffed by a City employee** for
opening and closing and management of the facility.
**This recommendation is proposed due to the need to
have an employee on duty who is familiar with the
facility and its physical operation and security such
as location of electrical breaker box, how to opea, how
to secure facility and to execute Incident or Accident
Report forms. An on duty employee enhances property
inventory control also. Extra help/part-time employees
would be assigned duty for the weekend rentals. These
employees are employed at the rate of $5.25 per hour.
7} Monthly Senior News Publication- Propose that the
Senior Center staff be authorized to invite senior
related organizations, senior service groups, etc., to
submit monthly news worthy articles to be reviewed and
edited for a monthly produced senior serving
publication. The publication would be a City of Winter
Springs-Senior Center generated and produced product
and would have volunteer assisted review and
production.
One additional option, which might promote recognition
for the publication, would be to conduct a "Name the
Newsletter" contest.
SENIOR CENTER RULES AND REGULATIONS ATTACHED
CIVIC CENTER RULES AND REGULATIONS ATTACHED
8
.- . .> .. - ~: r. --
CIVIC CENTER RULES AND REGULATIONS
400 North Edgemon Avenue
Winter Springs, Florida 32708
The Civic Center, located at 400 North Edgemon Avenue, within
Sunshine Park, is a public, City of Winter Springs owned and
managed facility. The Center is operated and maintained through
the Parks and Recreation department for use by the citizens of
Winter Springs. The facility is at times programmed by the Parks
and Recreation department and is also made available for rental
for private and community functions.
1) The general use or rental of the Civic Center is to~ be
considered the primary use/rental facility
under the Parks and Recreation Department's
management. This facility will be offered on
a "first come/first served" basis far non-city
use prior to any other facility being scheduled
for use/rental. The only exception being senior
activities at the Senior Center facility.
2) Any individual, group, association wishing to legally obtain
"exclusive use' of the center must obtain,
complete and submst to t e sensor cea er manager
a "Multi-Use Facility Agreement arm no ess
than ten (10) calendar days prior to the essre
use ate. A paymen s epos s, a onq ws any
required insurance certificates are due with the
completed "Multi-Use Facility Agreement" form
with checks payable to the City of Winter r
Springs.
*Note-No "Multi-Use Facility Agreement" is
considered valid unless the approval signature
of the Parks and Recreation Director or his/her
designee is executed on the form and the
insurance certificate received.
3} Rentals- are. scheduled on an hourly basis normally with an 8
hour maximum continued use. This includes set-up
times also. Rentals/usage are limited to 12:00
midnight, excluding New Year`s Eve and class
reunions only. No rentals are permitted beyond
1:OOam under any circumstances.
9
4) Use Intervals- only short term use/rental requests will be
considered for approval by the Parks and Recreation
Department. "Short term" defined as a single
use/rental request for no more than once per week and
no longer than a three calendar month period of use.
This is necessary is order to make the facility
.. available to others who may wish to utilize it. and to
assure that a continual exclusive use of the facility
does not develop.
5) Rental Deposit- A $25.00 Deposit will be collected with the
Multi-Use Facility Agreement submission prior to
processing the request. This $25.00 Will be applied
toward the rental fee balance.
6) Food and
Drink Deposit- A $50.00 Refundable deposit will be applied
on facility rentals where food and/or beverage is to
be served. This deposit will be collected by separate
receipt in the form of~a certified check or money
order payable to "City of Winter Springs". The
purpose of this deposit will be to cover the clean-up
of the facility up and above the norm. This deposit
will be returned at the conclusion of the rental if
there are no discrepancies found which will be
identified and explained by the assigned staff on
site, if any.
7) insurance Certificates- Must list the City of Winter Springs
as an additional insured cad should be faxed to
(407/327-0018) or mailed to the City of Winter
Springs Parks and Recreation Department by the
insuring company.
8) Staffing Assignments- A Parks and Recreation employee will
always be present at the facility when open.
Use/rentals that require additional staff assignments
will be itemized with hourly rates and documented on
the Multi-Use Facility Agreement. Staff employees are
on site for the purpose of maintaining and
supervising the facility and the activities being
conducted on or in the premises of the Center.
Employees are not authorized to engage in the
activities of the facility user or provide services
relating to the activities being conducted. This
includes and is not limited to the collection of
tickets, passes, money, checks or fees/donations of
to
any sort.
9) Taa- 7~ state sales tax will be levied on all rentals,
costs/charges when applicable.
10) Tax EBemAtiOn- In order to obtain "tax exempt" facility
rental status, an organization must complete and
submit a "Blanket Certificate of Resale" card which
lists the purpose of the tax exemption and the tax
exemption number. See attachment-Item "I".
11) Cancellations- If formal (in writing and signed)
cancellation notice is delivered or received no later
than 14 calendar days prior to the requested use
date, an administrative charge of $10.00 Will be
applied and a refund processed within (7) calendar
days.
12) Alcoholic Beverages- It shall
group to purchase, sell
his/their possession or
beverages as defined by
any park, playground or
parking lots within the
except as follows:
be unlawful for any person or
or offer for sale, have in
consume any alcoholic
the laws of Florida, in or on
recreation area, their public
corporate limits of the city
The sale, possession and consumptiom, serving of .alcoholic
beverages shall be permitted when specifically requested in
writing and authorized by the City Manager under such terms and
conditions as he/she may impose for the protection of the health
safety and welfare of the public. May require assignment of an
off duty police officer. An alcoholic beverage waiver is
available for this purpose. See attachment Item "3".
13) Parkins- Is provided on site for facility guests utilizing
the facilities and its amenities. Use the specified
marked parking spaces as provided. In the event that
the parking lot is filled to capacity do not park, or
allow your guests to park along the entrance/exit
driveway. This is necessary to provide access for
emergency vehicles.
14) Storage- Ho storage of any type or form is provided at the
facility for use. Refrigerator is available during
use/rental hours only and all items placed in the
Z1
.. ._ .;an~~.,. ,. ,.y _
refrigerator or carried into the facility during use
hours are to be removed prior to vacating the
premises.
15) Walls, Ceilincs, Ecuip.- Facility guests are requested to
refrain from using thumb tacks, glue, tape or staples
to attach anything to the facility during their use.
The use of easels is recommended for displaying of
items in the facility.
16} Bulletin Boards ~ Public Disvlav- All bulletin boards and
display areas are provided for placing of public and
employee notices. Any item or notice appearing on
these areas of display must first be reviewed and
approved by (initialed and dated) the Civic and
Senior Center.Manager. The Manager will be
responsible for the placement of approved notice
items.
17) Faailitg Entrance Revs- Only Parks and Recreation
Department/City of Winter Springs employees will be
issued keys to the facility.
18) Smokin4- All City of Winter Springs facilities are
designated "non-smoking" facilities. As a
courtesy to others, smoking is restricted
to the exterior of the facilities.
AUTHORIZATION: CITY COMMISSION MINUTES-_/_/
ITEM#
12
SENIOR CENTER RIILES AND REGIILATZONS
400 North Edgemon Avenue
Winter Springs, Florida 32708
The Senior Center located at 400 North Edgemon Avenue, within
Sunshine Park, is a public, City of Winter Springs owned and
managed facility. The Center was constructed and developed for
the purpose and use in providing senior services to the senior
citizenry of the City of Winter Springs. The facility is
programmed and' scheduled by .the Parks and Recreation Department
and through cooperative senior programming with senior, civic and
educational institutions and organizations. Senior programs and
use are first priority when considering facility scheduling and
operation hours.
During non-operational hours the Center may be offered f or
scheduling by any individual, group or association .legally
wishing to obtain "exclusive use" of the center. The center will
only be made available .for non-senior use during non-operational
hours and when the Civic Center has been ureviously
scheduled/rented during the recuested use hours.
Any individual, group or association wishing to schedule the
Senior Center must obtain, complete and submit to the Senior
Center Manager a "Multi-Use Facility Agreement" form not less
than ten (10) calendar days prior to the desired use date. All
required insurance certificates, are due with the completed
"Multi-Use Facility Agreement."
Note: No "Multi-Use Facility Agreement" is considered valid
unless the approval signature of the Parks and Recreation
Director or hisJher designee is executed on the form and the
insurance certificate received.
~ SENIOR STATIIS- In order to be recognized as a "Senior
Participant" you must be fifty-five (55) years of
age.
2~ SENIOR PARTICIPANT- Only senior participants and invited
quests may partake in the senior programs, activities
and events offered during the Senior Center operational
hours.
3) OPERATIONAL HOURS- Normally the center operational hours
will be from B:OOam until S:OOpm, plus special event and
evening program hours. Operational hours are scheduled
13
on a "Program/Participant" needs basis
and are subject to change by management.
~,~ SCHEDIILING- ~ All activities, special events, dinners,
programs and any and all other facility
uses are scheduled and confirmed through the
office of the Senior Center Manager located on
site.
5~, CENTER REGIS'~RATION CARD- All Senior Center participants
will obtain, complete and submit for filing a
Senior Center Registration Card which will be
maintained on file in the Manager's office. .The
card will serve as a record of information in the
event that an emergency, such as injury or patron
incapacitation occurs. One time visiting guests
will not be requested to complete a Registration
Card. See attachment-Item "R".
6~, IISES- Are scheduled on an hourly basis normally with an
8 hour maximum continued use. This includes set-up
times also. Uses are limited to 12:00
midnight, excluding New Year's Eve and class
reunions only. No scheduling is permitted
beyond 1:OOam under any circumstances.
7~ COMMIINITY BASED II5E-_ Any community based Winter Springs
organization which is community service oriented
in nature, farmed for the purpose of producing or
sponsoring community activities, can schedule and
reques use o the facility free.
urina norma sc e u e acility hours. This use
14
.. _ . - . _. - e 1 . Y `_ ~ .
would be contingent upon qualifying as a
"Community Based Organization" as established in
the Community Based Organization criterion. See
the Senior Manager for details.
8Z INSURANCE CERTIFICATES- Must list the City of Winter
Springs as an additional insured and should be
faxed to (407/327-0018) or mailed to the City of
Winter Springs Parks and Recreation Department by
the insuring company.
~ USE INTERVALS- Only short term Use requests will be
considered for. approval by the Parks and
Recreation Department. "Short Term" defined as a
single Use request for no more than once
per week and no longer than a three calendar month
period of use. This is necessary in order to make
the facility available to others who may wish to
utilize it and to assure that a continual
exclusive use of the facility does not develop.
The exception to this rule is that Senior
activities, programs, events and general use are
excluded. Applies to non-senior use of facility.
10 STAFF ASSIGNMENTS- A Parks and Recreation employee will
always be present at the facility when open.
Staff employees are on site for the purpose of
maintaining and supervising the facility and the
activities being conducted on or in the premises
of the center. Employees are nat authorized to
engage in the activities of the facility user or
provide services relating to the activities being
conducted. This includes and is not limited to the
collection of tickets, passes, money, checks or
fees/donations of any sort.
~ SHORING- All City of Winter Springs facilities are
designated "non-smoking" facilities. As a courtesy
to others, smoking is restricted to the exterior
of the facilities.
15
12 ALCOHOLIC BEVERAGES- It shall be unlawful for any person or
group to purchase, sell or offer for sale, have
in his/her possession
beverages as defined b;
Florida, in or on
recreation area, their
the corporate limits
follows:
or consume any alcoholic
Y the laws of the State of
nay park, playground or
public parking lots within
of the City except as
The sale, possession and consumption, serving of alcoholic
beverages shall be permitted when specifically requested in
writing and authorized by the City Manager under such terms and
conditions as he/she may impose for the protection of the health,
safety and welfare of the public. May require assignment of an
off duty police officer. An alcoholic beverage waiver is
available for this purpose.
,~,~STORAGE- No storage of any type or form is provided at the
facility for use. Refrigerator is available during
Use hours only and all items placed in the
refrigerator or carried inta the facility during
use hours are to be removed prior to vacating the
premises. In the rare instance that storage may be
required to facilitate an ongoing activity, an
organization may request permission to store an
item by writing and requesting storage use via the
Parks and Recreation Director to the City Manager.
~, FACILITY ENTRANCE KEYS- Only Parks and Recreation
Department employees will be issued entrance keys
to the facility.
15 PARKING- Is provided on site for facility guests utilizing
the facilties and its amenities. Use the specified
marked parking spaces as provided. In the event
that the parking area is filled to capacity, do
not park, or allow your guests to park along the
entrance/exit driveway. This is necessary to
provide access for emergency vehicles.
16
16 wAr.r.s CEILINGS. EOIIIP.- Facility guests are requested to
refrain from using thumb tacks, glue, tape ar
staples to attach anything to the facility during
their use. The use of easels is recommended for
displaying of items in the facility.
~ TELEPSONE IISE- Telephones are located in the following
areas:
Lobby/Reception
Kitchen
Card/Classroom
Managers Office
Exterior of Civic Center
. (Public Pay Phone}
Manager's office phone is for City of Winter
Springs business only-please da not request use of
this phone. No long distance calls can be placed
from the Center .telephones. A "Pay Public Phone"
is available on the exterior wall of the Civic
Center located adjacent to the Senior Center.
~, ~DLLETIN BOARDS AND PUBLIC DISPLAY- All bulletin boards and
display areas are provided for placing of public
and employee notices. Any item or notice appearing
on these areas of display must first be reviewed
and approved (initialed and dated) by the Civic
and 5eaiar Center Manager. The Manager will be
responsible fo.r the placement of approved notice
items.
AUTHORIZATION: CITY COMMISSION MINUTES--/______/
ITEM•
17
In -summary, the Parks and Recreation Director requests the
City Manager, in conjunction with the Mayor/City Commission,
review the evaluation with its recommendations and the
proposed Rules and Regulaticns and consider each for
approval and implementation effective Monday,.
1995 to include the attached proposed use forms, criterion,
etc.
Should a Commission/staff workshop be desired to discuss the
details and background of each recommendation prior to being
placed on Commission agenda, please advise.
18
_ EXHIBIT
- ~
D
D
WINTER SPRLZGS SE\TIOR ASSOCIATION CONTRIBUTIONS TO THE WSSC
GRAi~ITTE KITCHEN COUNTER TOP $3000.00
DISHWASHER
TELEVISION SET AND STAND
ELEVEN CO_~IPUTERS-PRINTERS-MONITORS
SAMSUNG COLOR EXPRESSION PRINTER TO INTERNET ALL THE PRINTERS
TWO C0~4PUTER CHAIRS
COFFEEMAKER
4 FILECABINETS
IviICROWAVE
THREE VJHEELCH.4.IR5
I00 PLACE CHINA SETS
WOODEN KITCHEN TABLE
ELECTRIC BINGO BOARD
t~VIPLIFER SYSTEM
POT5 & PANS
NEW BINGO MACHINE
BTI~TGO ~~-CHINE COVER
ELECTRIC M1XER
MEAT SLICER
STORAGE CABINET ii ~-~. - f
BINGO GAME BOARD ? ~~~ _ ~ A ~ 1 ~ ~~ ~f d
SERVING TRAYS
SERVICE WARE
M.~NY SETS SALT & PEPPER SHAKERS
7'WO FLAGS A_ND STANDS
BTNGO B.AR SWITCH
TWO SERVICE CARTS
PLASTIC BRIDGE CARDS
EXHIBIT
1
2
3
I
4'
5
7
8
9
10
11
12
13
14,
1SI
lb
17
18
I9
20
21
22
23
24
25
26
21
28
~~
~~7 `i~
p~FA'_NBi.F,
_ ~
a
DRA
The purpose of this document is to provide an instrument which reflects the intended relationship
between the W'IlVTER SPRINGS SENORS INCORPORATED (SENIORS) and the CITY
COMhffSSION (Commission} CITY MA_~7AGER (Manager) and PARKS AND RECREATION
DEPARThiEivT (Department}.
The Seniors became incorporated in 1987 with 25 members for the stated purpose of raising funds
to support the center and its programs and to conduct Bingo and possibly other fundraisers which
would or could possibly not be conducted by the City or Department.
To be a member of the Seniors Corporation, a person need be SS years or older and a resident of the
City of Winter Springs.
The City Senior Center Program is comprised of a paid staff and physical facility known as the ,
Winter Springs Senior Center which is wholly owned and operated by the City of Winter Springs.
The governing body for policy of operation is the City Commission. Administrative rule for use of
the Center is vested in the Manager and caizied out by the Department.
The Commission has adopted the single policy for operation of the Center that its users be 5~ years
of age or older and that use by and for City functions will be permitted. Center use should be free to
alI seniors, support for the upkeep and management should not be directly charged to the users and
that fees or charges will only be allowed to support special or exclusive programs.
Therefore, this agreement is aimed to specify and clarify the existing policy and rules and to provide
a format far senior user response to pending change of policy or operating rules and exclusive use
by the Senior Corporation for private or restricted purposes. .
Agreemen#
1. The Senior Corporation may request review and after review, respond to any
change of rule or policy.
The procedure is as follows: '
1
2
3
~~
5
61
7
8
9
la
11
12
13
14
15
16
17'.
18
19
20
21
22
23
24
25
26
27
28
a. Proposed administrative rule change announced as "Proposed" by posting ...
on the Senior Center bulletin board.
b. Proposed policy amendments will be agendaized for regular city commission
meeting and advertised as required by law and copy of both agenda item ...
documentation and the published agenda be posted at the center as in a. above.
c. The Senior Corporation may then respond as a unit or; of course, always as
individuals.
2. Since the city operates the center for all seniors (above 5~} who are interested,
membership in the corporation and citizenship within the city limits are not required.
Therefore this agreement hereby defines how the Senior Corporation may use the center
and its staff for members (and guests} only activities.
a. Approval by the Center Manager is required.
b. Time, date and purpose is required.
c. No fees will be charged to the corporation as members of the corporation, are
fully included in the population of target citizens.
d. Acceptance of the application by the Center Manager is accomplished by
inclusion of the item of the schedule.
This document has been agreed to by both parties as sigzufied by the signatures
1 below:
Date
PRESIDENT
WINTER SPRINGS SENIOR CORPORATION
Date
CITY OF WINTER SPRINGS
A RESOLUTION OF TAE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, FLORIDA, AMENDING AND
REVISING ITS SCHEDULE OF FEES FOR VARIOUS
PARKS AND RECREATION FACILITY USES AND
ACTIVITIES; PROVIDING FOR REPEAL OF PRIOR
INCONSISTENT RESOLUTIONS; SEVERABILITY AND AN
EFFECTIVE DATE.
WHEREAS, the City is granted the authority, under Section 2(b), Article VIII, of the
State Constitution, to exercise any power for municipal purposes, except when expressly
prohibited by law; and
WHEREAS, the City Commission has the authority to establish fees pursuant to section
166.201, Florida Statutes; and
WHEREAS, the City Commission finds it necessary to periodically review its fee
schedules pertaining to facility uses and activities within the City; and
WHEREAS, the City Commission desires to revise and amend certain fees as set forth its
this Resolution; and
WHEREAS, the City Commission of the City of Winter Springs fords that this Resolution
is in the best interests of the public health, safety, and welfare of the citizens of Winter Springs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The foregoing recitals aze deemed true and correct and are hereby fully
incorporated herein by this reference.
Section Fees Established. The City Commission hereby adopts the fee schedule set forth
in Exhibit "A," attached hereto and fully incorporated herein by this reference. The fees set
forth in Exhibit "A" shall be effective January 1, 2009.
Section 3. Repeal of Prior Inconsistent Resolutions. All prior inconsistent resolutions adopted
by the City Commission, or parts of prior resolutions in conflict herewith, are hereby repealed to the
extent of the conflict.
Section 4. Severability. If any section, subsection, sentence, clause, phrase, word, or portion
Ciry of Winter Springs
Resolution No. 2008-55
Page 1 of ?
of this resolution is for any reason held invalid or unconstitutional by any court of competent
jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such
holding shall not affect the validity of the remaining portion hereto.
Se n 5. Effective date. This Resolution shall become effective on January 1, 2009.
DONE AND ADOPTED in regulaz session of the City Commission of the City of Winter
Springs, Florida, this 8th day of December , 2008.
J F. BUSH, Mayor
ATT
ORENZO•LUACES, City Clerk
Approved as to legal form and sufficiency for
the City of inter Springs only:
ANTHON . GARGANESE, City Attorney
City of Winter Springs
Resolution No.2008-55
Page 2 of 2
EX.fi1BIT "A"
RESOLUTION 2008-55
(Fees effective January 1, 2009)
YOUTH SPORTS RESIDENT NON-RESIDENT
Youth Flag Football • lgame/1 practice 5130 Per Season 5145 Par Season
(2 hrs. a +vk}
Tennis - 1 hour lesson $ 45 Per Month 5 60 Per Month
Golf • 1 hour lesson $ ii Per Month $ 70 Per Month
SPORTS CAMPS RESIDENT NON-RESIDENT
Nitro Spccd Camp $100 Per Week 51 !5 Per Week
Hogan Hoopstets Basketball Camp 5200 Per Week 5215 Per Week
WSBL Basketball Camp $150 Pcr Week $165 Per Week
ADULT SPORTS RESIDENT NON-RESIDENT
Softball - 1 game a +vk $400 Per Season 5500 Per Seazon
Football - 1 game a +vk 5400 Per Season 5500 Per Season
Tennis - I hr lesson $ 45 Per Month $ 60 Per Month
Golf- ] hr lesson S 55 Per Month S 70 Per Month
ALL BALLFIELDS/TURF FIELDS RESIDENT NON-RESIDENT
(Baseball, Softball, Soccer, Football, Lacrosse)
Before 3 PM 520 Per Hr 540 Per Hr
After S PM (includes lights) $30 Per Hr 545 Per Hr
Field Prep 513 Per Hr, Per Rental 525 Per Hr, Per Rental
S orts Monitor/Parls Staff 520 Per Hr, Per Field, Per Rental 530 Per Hr Per Field, Per Rental
CIVIC CENTER PROGRAMS RESIDENT NON-RESIDENT
Dance Class - 1 ~ hour lesson 565 Per Month S75 Per Month
Ise K+eon Do -1 %. hour lesson $35 Per Month 545 Per Month
Yo a - 2 hour lesson 565 Per Month 575 Per Month I
RECREATIONAL CAMPS RESIDENT NON-RESIDENT
Spring Break Camp 570 Per Week 590 Per Month
Summer Cam Sunshine 590 Per 1Veek $110 Per Month '
PAVILION RENTALS RESIDENT NON-RESIDENT
Large Pavilion 550 Per 4 hour block 570 Per 4 hour block
Medium Pavilion 540 Per 4 hour block $60 Per 4 hour block
Small Pavilion $30 Per 4 hour block 550 Per 4 hour black
BLUA4BERG BLVD. GAZEBOS RESIDENT NONRESIDENT 1
Wedding Rentals $l00 Per 4 hour block' SI40 Pero hour block•
'Any road closures will require a special event •Any road closures will require a special I
etmit. event etmit.
CNIC CENTER RENTALS RESIDENT NON-RESIDENT
1 Hour Renta! S 79 5104
2 Hour Rental 5139 5164
3 Hour Rental 5207 8232
4 Hour Rental 5271 5296 ~
5 Hour Rental 5376 5361
8 Hour Rental 5390 541 ~
SENIOR CENTER PROGRAMS SEMI7VOLE CO RESIDENT NON-RESIDENT
(Line Dancing, Jazzercise, Yoga, Bingo, TaiChi, Art Senior Center - 520 Pcr Year Senior Center - 560 Per Year
Class, Computer Clazs, Bridge/Canazta/Pinochle, Therapy Pool - 540 Per Year Therapy Pool - 5100 Per Year f
Weekly Lunches, Srnior Organization Membership) Senior Center & Therapy Pool - Senior Center & Therapy Pool - ~
SS Pcr Ycar Senior Association Registration & 55 Per Year Senior Association Registration
The Senior Organisation and other Businesses and Membership & i~4embership
Individuals are Senior Center Sponsors to cover
Senior Fees for those ++ho cannot afford them. Guest fee S 10 per visit for Senior Center & Guest Fee 510 per visit for Sentor Center &
Thera Pool Thera Pool
SPLASH PLAYGROUNDS SEMIINOLE CO RESIDENT SEAIINOLE CO NON-RESIDENT
The Parks and Recrea[ion Department has a S l5 Per Person for a Seasonal Membership Fee 510 Per Person, Per Day j
scholarship account and application and other 510 Per Person if you purchase before April 30, ~
sponsors to cover splash playground fees for those 2009.
+vho cannot afford them. i
FAMILY RATES
Regular Early Reg.
t - 515 1 - 510
~ - $!0 2 - 5s each
3+ - 55 3+ • 55 each ~
S30 Maximum Per Family i
This Additional Item Is Provided by
Chuck Pula.
WIN"1'ER SPRINGS SENIOR ASSOCIA"f ION
Contributions to the Winter Springs Senior Center
Financial (based on 2008 treasurer's reports, rounded to nearest
dollar)
Coffee, tea, creamer, sugar $1526.00
Paper products (includes plates, cup, bowls, etc.) 1.938.00
Computer
12 months Internet $ 960.00
New equipment 1197.00
Misc. expense (repair, cartridges) 478.00 2635.00
Miscellaneous:
Jazzercise instructor $3675.00
Tai Chi instructor 1320.00
Calendars, stamps, etc. 951.00
Microphone 169.00
Holidays entertainment c~ treats 809.00
Blood Pressure machine 297.00
Cable for aerobics instructor office 1.50.00 7371.00
Volunteer aerobics instructor qualification 100.00
Monthly payment to volunteer aerobics instructor/mo. 300.00
As anon-profit organization, we are required
to make certain donations, Listed as follows:
City of Winter Springs (camp for needy child) 500.00
Scholarship for needy seniors to join Center i 80.00
Winter Springs Elementary & Middle Schools 1000.00
SWOP 500.00
Bus Driver (after loss of home because of fire} 500.00
Salvation Arn1y (for fire fighters) 500.00
Quilts for needy children (Shop w/Cop 500.00
"Three charitable meals and gifts cards for Winter 31.5.00
Springs indigent families at Christmas and Thanksgiving
We also o~~fer 12 Sunday catered meals for approx.
75, at $1.00 savings 900.00
All paid members are provided three free meals a
Year, mandatory all membership meetings 1200.00
The above listed expenses are not the entire amount spent by our
organization but a list of the main items. We purchase
dishwashing soap, towels, bleach, etc.
In addition, we replaced the kitchen. countertop 3000.00
Items we have purchased in the past and still being used at the
Center include a dish washer_ television set and stand, computers
for the use of all senior members, coffee maker, and small items
for the ofl~ce.
Past donations have beers made to the community,
including Winter Springs High School 2000.00
"I'he computers we have donated and maintain are also
used by the AARP income tax service to seniors at
no charge.
SNINE Program uses the computers to assist seniors with
medicare and insurance problems.
In addition, two of our members voluntarily pick up free bakery
goods from Publics 4 days a week, providing seniors with free
goods, totaling approximately X35,000 a year.
WINTER SPRINGS SENIOR ASSOCIATION CONTRIBUTIONS TO THE WSSC
GRANITE KITCHEN COUNTER TOP $3000.00
DISHWASHER $ 400.00
TELEVISION SET AND STAND $ 700.00
ELEVEN COMPUTERS-PRINTERS-MONITORS $ 2400.00
SAMSUNG COLOR EXPRESSION PRINTER TO INTERNET $ 300.00
TWO COMPUTER CHAIRS $ 199.00
COFFEEMAKER $ 20.00
4 FILECABINETS $ 80.00
MICROWAVE DONATED
THREE WHEELCHAIRS 2 DONATED 1 @ $ 200.00
100 PLACE CHINA SETS $ 200.00
WOODEN KITCHEN TABLE $ 120.00
ELECTRIC BINGO BOARD & CART $ 500.00
AMPLIFER SYSTEM $ 200.00
POTS & PANS $ 150.00
NEW BINGO MACHINE $1 3,500.00
BINGO MACHINE COVER $ 165.00
ELECTRIC MIXER DONATED
MEAT SLICER DONATED
STORAGE CABINET $ 99.00
BINGO GAME BOARDS $ 464.00
SERVING TRAYS $ 50.00
SERVICE WARE $ 120.00
MANY SETS SALT & PEPPER SHAKERS $ 20.00
TWO FLAGS AND STANDS $ !69.00
BINGO BAR SWITCH $ 82.00
TWO SERVICE CARTS $ 214.00
PLASTIC BRIDGE CARDS $ 128.85
P