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Home My WebLink About2009 02 23 Other - Regular 603 Distributed to Clerk by Deputy Mayor KrebsDate: February 23, 2009 The attached was distributed to the City Clerk for the Record by Deputy Mayor Joanne M. Krebs, just after the discussion and Vote related to Regular Agenda Item "603" at the February 23, 2009 Regular City Commission Meeting. COMMISSION AGENDA ITEM 303 Consent Informational X Public Hearing Regular A ril 12, 2004 _ 1 `" \ C Mgr. / Dept. Authorization REQUEST: The Parks and Recreation Department is providing information requested by the City Commission regarding the Civic and Senior Center Rules and Regulations. PURPOSE: To provide information requested and new Senior Center rules and regulations as well as a draft resolution. CONSIDERATIONS: • The City Commission at the March 22, 2004 meeting requested information regazding the rules and regulations of the Senior Center and Civic Center. • On October 27, 2003, The City Commission approved Resolution No. 2003-43 establishing the fees to be paid by individuals or organizations for the use of the Civic Center located at Sunshine Park; providing for repeal of prior inconsistent resolutions, severability, and an effective date. • The Senior Center has operated under departmental rules and regulations that were established in 1995. • The Senior Center currently does not have a resolution establishing fees for its use. • Staff has prepared the attached updated rules and regulations and fee schedule for the Senior Center and is currently in the process of reviewing these with the seniors. The final proposal will be forwarded to the Commission at the April 26, 2004 meeting. • FUNDING: N/A. RECOMMENDATIONS: Informational only. IMPLEMENTATION SCHEDULE: Bring back to City Commission a resolution establishing the fees to be paid by individuals or organizations for the use of the Senior Center and updated Senior.Center Rules and Regulations. ATTACHMENTS: Attachment #1 Revised and updated Senior Center Rules and Regulations. Attachment #2 Draft Resolution. COMMISSION ACTION: ATTACHMENT #~ 1 SENIOR CENTER RULES AND REGULATIONS 400 North Edgemon Avenue Winter Springs, Florida 23708 The Senior Center located at 400 North Edgemon Avenue, within Sunshine Park, is a public; City of Winter Springs owned and managed facility. The Center was constructed and developed for the purpose and use in providing Senior Services to the Senior Citizenry of the City of Winter Springs. The facility is programmed and scheduled by the Pazks and Recreation Department and through cooperative senior programming with Senior, Civic, and Educational Institutions and Organizations. Senior programs and use aze first priority when considering facility scheduling and operation hours. During non-operational hours the center may be offered for scheduling by any individual, group or association legally wishing to obtain "exclusive use" of the center. The center will only be made available for non-senior use during non-operational hours and when the Civic Center has been previously scheduled or rented during the requested use hours. SENIOR STATUS: In order to be recognized as a "senior participant" you must be Fifty-Five (55) years of age. SENIOR PARTICIPANT: Only senior participants and invited guests may partake in the senior programs, activities, and events offered during the Senior Center operational hours. 3. OPERATIONAL HOURS: Normally the Center operational hours will be from 8:OOam until 5:00 pm, plus special events and evening program hours. Operational hours are scheduled on "Program/Participant" needs basis and are subject to change by management. 4. SCHEDULING: All activities, special events, dinners, programs, and.any and all other facility uses are scheduled and confirmed through the office of the Senior Center Manager located on site. 5. CENTER REGISTRATION CARD: All Senior Center participants will obtain, complete, and submit for filing a Senior Center registration card which will be maintained on file in the Manager's office. The card will serve as a record of information in the event of an emergency, such as injury or patron incapacitation occurs. One time visiting guests will not be requested to complete a registration card. 6. NON-SENIOR USES: Resolution Number 2004- adopted by the City of Winter Springs establishes fees to be paid by individuals or organizations for the use of the Senior Center located at Sunshine Park. The Senior Center Rental fee is • $ 60.00 per hour or $ 350.00 per 8 hour rental • Fees are included for set up/break down time. • All rentals are based on a 2 hour minimum. • $ 200.00 deposit ($ 100.00 of amount is refundable if cancelled). The Senior Center will only be made available for non-senior use during non- operational hours and when the Civic Center has been previously scheduled/rented during the requested hours. The facility rental fees do not apply to those organizations that have entered into Recreational Program Agreements with the City. Those agreements provide for financial compensation to the City. 7. INSURANCE CERTIFICATES: Must list the City of Winter Springs as an additional insured and should be mailed to the City of Winter Springs Parks and Recreation Department by the insuring company. 8. STAFF ASSIGNMENTS: A Parks and Recreation employee will always be present at the facility when open. Staff employees are on site for the purpose of maintaining and supervising the facility and the activities being conducted on or in the premises of the center. 9. SMOKING: All City of Winter Springs facilities are designated "non-smoking" facilities. As a courtesy to others, smoking is restricted to the exterior of the facilities. 10. ALCOHOLIC BEVERAGE: It shall be unlawful for any person or group to purchase, sell or offer for sale, have in his/her possession or consume any alcoholic beverages as defined by the laws of the state of Florida, in or on any park, playground, or recreation area, their public parking lots within the corporate limits of the City except as follows: The sale, possession and consumption, serving of alcoholic beverages shall be permitted when specifically requested in writing and authorized by the City Manager under such terms and conditions as he/she may impose for the protection of the health, safety, and welfare of the public. This also requires assignment of an off duty police officer. An alcoholic beverage waiver is available for this purpose. 11. STORAGE: No storage of any type or form is provided at the facility for use. Refrigerator is available during use hours only and all items placed in the refrigerator or carried into the facility during use hours are to be removed prior to vacating the premises. 12. FACILITY ENTRANCE KEYS: Only Parks and Recreation Department Employees will be issued entrance keys to the facility. 13. PARKING: Parking is provided on site for facility guests utilizing the facilities and its amenities. Use the specified marked parking spaces as provided. In the event that the parking area is filled to capacity, do not park, or allow your guests to park along the entrance/exit driveway. This is necessary to provide access for emergency vehicles. 14. WALLS CEILINGS, EQUIPMENT: Facility guests are requested to refrain from using thumb tacks, glue, tape, or Staples, to attach anything to the facility during their use. The use of easels is recommended for displaying of items in the facility. 15. TELEPHONE USE: Telephones are located in the following areas: Lobby/Reception Kitchen Card/Classroom Managers Office Manager's office phone is for City of Winter Springs business only; please do not request use of this phone. No long distance calls can be placed from the Center telephones. 16. BULLETIN BOARDS AND PUBLIC DISPLAY: All bulletin boards and display areas are provided for placing of public and employee notices. Any item or notice appearing on these areas of display must first be reviewed and approved (Initiated and dated) by the Senior Center Manager. The Manager will be responsible for the placement of approved notice items. ATTACHMENT #2 DRAFT RESOLUTION NUMBER 2004 A RESOLUTION OF THE CITY OF WINTER SPRINGS, FLORIDA, ESTABLISHING THE FEES TO BE PAID BY INDIVIDUALS OR ORGANIZATIONS FOR THE USE OF THE SENIOR CENTER LOCATED AT SUNSHINE PARK. WHEREAS, the City Commission of the City of Winter Springs, Florida, has found it necessary to periodically review and establish fee schedules pertaining to activities and facilities within the City. WHEREAS, the City Commission of the City of Winter Springs, Florida has adopted Resolution Number 2003-43 establishing fees and charges for the Civic Center and the Senior Center has operated under departmental rules and regulations. WHEREAS, the City Commission of the City of Winter Springs, Florida has determined that during non-operating hours the Senior Center may be offered for scheduling by any individual, group, or association legally wishing to obtain "Exclusive Use" of the Center. The Senior Center will only be made available for non-senior use during non-operational hours and when the Civic Center has been previously scheduled or rented during the requested use hours. WHEREAS, the City Commission of the City of Winter Springs, Florida, has determined that it needs to implement a fee schedule for the Senior Center. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA THAT: SECTION I: The following fee schedule pertaining to activities and facilities is Adopted as the official fee schedule for individuals and organizations at the Senior Center at Sunshine Pazk: Senior Center Rental Fee: • $60.00 per hour or $350.00 per 8 hour rental • Fees are included for set up/break down time • All rentals are based on a 2 hour minimum • $200.00 deposit ($100.00 of amount is refundable, if canceled) The Senior Center will only be made available for non-senior use during non-operational hours and when the Civic Center has been previously scheduled or rented during the requested hours. The facility rental fees do not apply to those organizations that have entered into Recreational Program Agreements with the City. Those Agreements provide for financial compensation to the City. SECTION II: This Resolution shall remain in force and effect until supplemented, amended, repealed or otherwise altered. City of Winter Springs Draft Resolution No. 2004- Page 1 of 2 SECTION III: All Resolutions or parts of Resolutions in conflict with this Resolution are hereby repealed. SECTION IV: This Resolution shall take immediate effect upon adoption. Passed and adopted this day of , 2004. CITY OF WINTER SPRINGS, FLORIDA JOHN BUSH, MAYOR ATTEST: Andrea Lorenzo-Luaces City Clerk City of Winter Springs Draft Resolution No. 2004- Page 2 of 2