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HomeMy WebLinkAbout1994 09 07 Planning and Zoning Board Regular Minutes ~ City of Winter Springs Florida Planning and Zoning Board Meeting Minutes September 7, 1994 1. Call to Order: The meeting was called to'order at 7:00 P.M. by Chairperson Glavin. 2. Attendance: Grace Anne Glavin, Chairperson, Present Art Hoffmann, Vice Chairperson, Present Carl Stephens, Jr., Present David Hopkins, Present Gene Lein, Present Carl D. Gosline, Community Development Coordinator, Present 3. Aporoval of Auqust 17, 1994 Meetinq Minutes: Mr. Hoffmann moved to accept the minutes of August 17, 1994 as presented. Seconded by Mr. Stephens. Vote: Mr. Hopkins _ Abstain due to absence from the August 17, 1994 meeting; Chairperson Glavin - Aye; Mr. Hoffmann - Aye; Mr. Stephens - Aye; Mr. Lein - Aye. Motion carried. 4. Annual Elections of Officers (Tabled from Auqust 17 meetinq) Mr. Stephens nominated Grace Anne Glavin for Chairperson. Seconded by Mr. Hopkins. Chairperson Glavin asked for other nominations. Grace Anne Glavin was re-elected as Chairperson as no other nominations were submitted. Mr. Stephens nominated Art Hoffmann for Vice-Chairperson. Seconded by Mr. Lein. Chai rperson Gl avin nominated Mr. Hopkins for Vice-Chairperson. Nomination for Mr. Hopkins as Vice- Chairperson failed for lack of a second. Mr. Hoffmann was re-elected as Vice-Chairperson as no other nominations submitted. 5. Consideration of a Policy changing the meeting time and apolication deadlines: Mr. Gosline explained the Board had generally discussed the need for rules of procedure at their last meeting. The policies for consideration tonight were the first of several installments on this regard. Policy LPA-l All future meetings of the Local Planning Agency/Planning and Zoning Board, or it's successor agency, hereinafter known as the Board, shall begin at 7:00 o'clock PM. Mr. Lein moved to adopt Policy LPA-1. Seconded by Mr. Hopkins. Vote was unanimous to adopt Policy LPA-l. ...... - Planning and Zoning Board Meeting Minutes September 7, .1994 Page 2 PolicY' LPA-2 The Board will meet on the first Wednesday of the month, unless the Chairperson, or Vice-Chairperson determines no meeting is necessary. The Chairperson,- or Vice-Chairperson may establish additional meeting dates, known as special meetings, provided reasonable notice is given to Board members. Mr. Hoffmann moved to adopt Policy LPA-2. Seconded by Mr. Stephens. Vote was unanimous to adopt Policy LPA-2. PolicY' LPA-3 All applications requiring Board action, other than internal administrative matters, or matters continued from a previous meeting, shall be filed with the staff no later than thirty (30) days prior to the meeting at which the applicant wishes the matter to be considered. This policy shall be effective at the November 2, 1994 meeting. Mr. Hopkins moved to adopt Policy LPA-3. seconded by Mr. Stephens. Vote was unanimous to adopt Policy LPA-3. PolicY' LPA-4 All agendas for regular Board meetings shall be posted and mailed at least ten (10) days prior to the scheduled Board meetings. Agendas for special meetings shall be posted and mailed by such date as may be reasonable. Mr. Hoffmann moved to adopt Policy LPA-4. Seconded by Mr. Lein. Vote was unanimous to adopt Policy LPA-4. 6. Other Business: Several Board members expressed concern that in the past many of their recommendations were ignored, or changed, before reaching the City Commission. Mr. Gosline stated that to his knowledge this situation has not occurred in the last six months. It was the consensus of the Board that the Rules of Procedure should include some language to ensure thei r recommendations reach the ci ty Commission in a timely manner. New Access Road For Chelsea Parc: The Board discussed the following motion made at the August 17, 1994 meeting: Mr. Stephens moved that the proposed access. for Chelsea Parc be granted subiect to adding a left hand turn lane in the median to allow safe access for cars turning into Chelsea Parc including the Staff recommendations of page 2 of the document dated August 11, 1994 be included in this motion. Planning and Zoning Board Meeting Minutes September 71 1994 Page 3 The Board wanted to make clear.their intention was to deny the new access to Winter Springs Boulevard for Chelsea Parc III if there was not to be a left hand turn lane cut into the median to allow safe access. Land Development Code Technical Committee Meetina: Mr. Gosline informed the Board that the first meeting of the LDC Technical Commi t tee establ ished a schedul e to provide for two meetings a month for the rest of the year. The Technical Committee's function is to make recommendations to the Planning and Zoning Board regarding such matters as definitionsl project review process and development standards. Battle Ridqe: Mr. Gos line inf ormed the Board of four (4) Community meetings scheduled to be held at the South Seminole Christian Church. Adiournment: Meeting was adjourned at 9:10 P.M. ;hspec full Submitted, . ) -d--t /~ u ,Q~L~~~ - / Shirle A. Frankhouser, Administrative Secretary Prepared September 14, 1994 THE NEXT SCHEDULED MEETING OF THE PLANNING & ZONING BOARD wILL BE WEDNESDAY OCTOBER 5, 1994 - 7:00 P.M. This document is a summary of the Planning and Zoning Board actions at this meeting. Anyone wishing to obtain more detailed information may contact the City Clerk to arrange to listen to the audiotapes during normal business hours.