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HomeMy WebLinkAbout1991 01 02 Planning and Zoning Board Regular Minutes PLANNING AND ZONING BOARD MINUTES January 2, 1991 The meeting was called to order at 7:30 P.M.. BOARD MEMBERS David Hopkins, Chairman, Present David McLeod, Vice-Chairman, Present Martin Trencher, Absent John Ferring, Present John Horan, Present CITY OFFICIALS J. Koch, Dir. Adm./Comp.Planning Approval of minutes of November 14, 1990 Hopkins suggested that the November 14, 1991 minutes be recommended as written, as a quorum of the members who were present at that meeting are not present tonight. Also, as two of the members who were present are no longer members 'of the Board, there will be no future quorum to approve these minutes. Hopkins asked McLeod, who was the only other Board member present on November 14 other than himself, to pass along to the City Commission acceptance of the minutes as written. McLeod made a motion that the minutes be passed on to the City Commission for November 14 as stated, with discussion. Hopkins seconded the motion. Discussion. Vote on motion: Hopkins, aye; Ferring, abstain; McLeod, aye; Horan, aye. Motion carried. Hopkins stated that he was at a recent Board of Adjustment meeting where a request was made to look into the notification system presently used for variances and for zoning changes. Discussion. Hopkins said as it stands now adjacent property owners are not notified when there is a land use change, and would like to be able to voice their opinion. He suggested a temporary addendum to the present Code. Koch said any changes in the zoning Code have to go through this Board. Hopkins said LeBlanc stated the Code requirement is that people within 150 feet of the property have to be notified by certified mail seven days before a meeting on a variance. They discussed changing the number of feet within which people must be notified. LeBlanc had said there is no Code requirement on a change of zoning or land use to notify anyone. Discussion. Hopkins asked if the Board would like to place this on a future agenda for possible action. Horan suggested a chat't of some kind that would say "application for special exception - notice requirements; application for change of zoning - notice requirements" and then cross reference that with the Code requirements. McLeod suggested taking in each direction so many properties surrounding the ones abutting, as some properties are more than 300 feet long. Hopkins asked Koch that staff provide a reference chart of some kind for review. Discussion. ~ ~ Planning and Zoning Board Meeting January 2, 1991 Page 2 Hopkins adjourned the Regular Meeting and opened the Workshop. WORKSHOP Comprehensive Plan: 1. Comparison of the goals of the State Comprehensive Plan with the preferences of Winter Springs residents as expressed in Public Input during neighborhood meetings 2. Concurrency Management Data Base Koch said she would like to take no. 2, Concurrency Management Data Base, first. She said we have created a Data Base that will be perpetual. We have gone through all the subdivisions and counted the existing units as on the tax roll which gives a count of the City through the end of 1989 then through the records of final inspections from the Building Department to get the count up to April 1,1990. This will enable a valid check with the census. Our Data Base will always be updated as of April 1st of each year, but we will do a 6 month interim update also. There are a number of reasons for counts to October 1. The County does their demographics by October 1, and also that is the beginning of our fiscal year, so we can see what we need to spend in a given year. Koch handed out a count to the Board on developments platted as of April 1, 1990. It is divided into single family and multi-family to use in a number of different applications. One is to ccmpare with the Census and another is for the traffic model and exchange with other jurisdictions. Koch handed out counts on what happened in the 6 months from April 1 to October 1, 1990. It is interesting to note that there were no multi-family units built in Tuscawilla during that 6 months. She said we will be updating every 6 months to keep an eye on growth. She said the count is an indicator of what is going on in the economy. There were only about 50 percent of the normal units built in Tuscawilla from April to October. They are not selling homes as fast as they're building lots, which is an indication of the slowdown of the economy. Koch gave out a summary of remaining unplatted property and the number of units that will be built on that property in Tuscawilla. As of October 1, there were 3,772 dwelling units. Tuscawilla is little more than half filled. There will be smaller areas more densely populated in the future. She said we I re not required to deny permits in Tuscawilla because of concurrency since it went through the DRI (Development of Regional Impact) process. Koch said she talked wi th Glen Marvin who is with Gulfstream. He doesn't expect more than 150 dwellings to be constructed each year for the next 5 years. That is quite low. She said there are large properties on the north side of 434 that may have to Planning and Zoning Board January 2, 1991 Page 3 go through DRI. They would then be required to put in whatever improvements to roads that are required to meet concurrency. SR 434 east of Tuscawilla Road is not as much of a problem yet. Koch went over the platted and unplatted sections and the stages of development they are in. Koch said that the Board's decisions must be consistent with the State Plan. She mentioned that the State Plan is pretty strong on affordable housing. She also handed out a copy of the State Comprehensive Plan, and suggested the Board review it. The Board looked over the parts of the State Comprehensive Plan that Koch had picked out to be of concern to the Board. Koch said we need to see if we're doing anything thats really contrary to their goals. She said the main thing we're doing that is good is that we're trying to consolidate goods, services, public facilities and recreation all in a central area because that is one of the State's main policies - to deter urban sprawl. She said she thinks we're in good shape in that we want to create an urban center that will have the things people need daily within reasonable time, space, etc. Koch spoke of the rights of the property owner. Their rights are preeminent. Once a plan is approved such as Tuscawilla, once the City makes that commitment the property owner has that right that is not easily taken away. Any land that we need for public purposes we must purchase. With our collector road program, when we need to acquire right-of-way we go through the standard procedures. Koch said that if we're aware in the long term that a road needs to be widened, we can set requirements for setbacks along that road that are adequate for future right-of-way expansion. We need to have our setbacks adequate to the purpose. Horan asked how within the Comprehensive Plan to identify where that collector road system goes and how we pay for it. He said we don't know how much it's going to cost to get that land. Koch said the impact fee is based on actual cost estimates for a typical mile of collector road and it's itemized. The cost per mile was derived from the Assistant Engineer's figuring the cost of all the aspects of building a road. Horan said a lot has been said about special districts in regard to handling certain services that should be handled by government as opposed to being handled by home owners. Things have been brought up such as stormwater utilities, etc.. He asked how our plan will address those types of issues. Koch said the plan is not about repair or maintenance. It's only about the capital costs for growth. Our City doesn't really get involved in the capital costs for stormwater because with everything that is developed, we require the developer to pay the full cost for the stormwater management system. The only time we have any expenditures is with public facilities such as the park. What we need to look at, and another thing that the utility will accomplish, is not only taking over the maintenance of the stormwater system but to analyze whether there are any remedial capital ,..... ....... ~, . Planning and Zoning Board Minutes January 2, 1991 Page 4 improvements needed. The entire current stormwater system is being digitized on the Cadd mapping system. They will have an overlay on the map that will show all the installations. They will be able to analyze where there may be problems. In the plan, we're not required to set out a budget for repair and maintenance or for anything that private industry is required to fund. We will be indicating our plans for the stormwater utility and to monitor the system to determine whether or not we will be getting into some repairs or construction to upgrade the system. But that will be paid for through the utility. Koch said we are going into a mandatory collection system on solid waste. An ordinance is being drafted to require mandatory pickup. Recycling will be going into effect in January, 1991. We have to reduce the volume per capita of trash by 30 percent in five years starting from October 1 of 1989, so that by the end of 1994 we're supposed to have reduced the amount of trash actually taken to the landfill by 30 percent. At least 15 percent has to be recyclable material. The other 15 percent can be yard waste, white goods and construction debris. By 1992 they will not be placing any yard waste in the landfill. Discussion. Meeting adjourned at 9:30 P.M.. Respectfully submitted, Caroline McGinley