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Home My WebLink About2009 02 09 Regular 605 Florida Department Of Environmental Protection, Florida Recreation Development Assistance Program (FRDAP)COMMISSION AGENDA ITEM 605 Consent I Informational I I ~ Public Hearing ~ ~ X February 09, 2009 '~~ `'v Special Meeting Mgr. / Dept. Authorization REQUEST: The Parks and Recreation Department is requesting the City Commission to withdraw its Grant Award from the Florida Department of Environmental Protection, Florida Recreation Development Assistance Program (FRDAP) for Central Winds Park Expansion Improvements. PURPOSE: The purpose of this item is to obtain City Commission approval to withdraw the $200,000 matching Grant Award for the FRDAP Grant for Central Winds Park Expansion Improvements. CONSIDERATIONS: • On October 8, 2007, the City Commission approved the execution of a FRDAP Grant for $200,000 for Central Winds Park Expansion Improvements including new center walkway, new restroom, new picnic pavilion, playground renovation, nature trail renovation, and existing passive area restroom renovation. • The City had about 3 years to complete the project or withdraw the grant award. • The total estimated cost of the project was $500,000 requiring $300,000 from Park Impact Fees. Park Impact Fees have not come in. • The project must be totally completed by April 30, 2010. In order to complete the project by the firm deadline, conceptual design must be done at this time. • Staff has a proposal from Highland Engineering to do the design now at a cost of $19,800. There are no Impact Fee Funds available to begin or any other available funding except General Fund Reserve. • Withdraw of the award will not penalize Winter Springs with the FRDAP Program. Many grants are being withdrawn by cities and counties because of their liability to match the grant and fund increased operational costs. • Winter Springs currently has the maximum of 3 FRDAP grants (Trotwood Improvements, this project, and a Permanent Dog Park). The withdraw will allow Winter Springs to submit the same project or another needed project for FRDAP consideration in September 2009, should Parks Impact Fee Funds materialize. Agenda Item Regular 605 February 9, 2009 Page 2 FUNDING: N/A RECOMMENDATIONS: Parks and Recreation is recommending withdraw of the FRDAP Grant award for Central Winds Park Improvements. ATTACHMENTS: Attachment #1 Highland Engineering Proposal COMMISSION ACTION: ATTACHMENT 1 HIGHLAND ENGfNEER/NG, INC. November 26, 2008 Brian Fields, P.E. City Engineer City of Winter Springs 1126 East State Road 434 Winter Springs, FL 32708 Re: Proposal for Consulting Engineering Services Central Winds Park -Practice Field Restroom/Pavilion Building and Sidewalk Additions Conceptual Design Phase Services Proposal Number: 08-099.1 Dear Mr. Fields, On behalfof Highland Engineering, Inc. (HEI), thankyouforthe opportunityto presentthis proposal relatedto the proposed Central Winds Park -Practice Field Restroom/Pavilion Building and Sidewalk Addition project. The proposed project improvements are understood to include a new building designed to include restroom, equipment storage, and an "open-air" pavilion. The proposed improvements are also to include new pedestrian sidewalks extending from the existing entrance road westward along the route depicted on the Central Winds Park Master Plan to the west top of bank of the existing drainage ditch located to the west of the practice fields, and extending from the grassed parking lot located south of the practice fields northward to the proposed Restroom/Pavilion Building. It is also understood that a portion of the proposed sidewalk length will be improved with electrical service pedestals for special events. SCOPE OF WORK The scope of work addressed by this proposal include only the conceptual design phase series, which are defined as follows: A. Site inspection/meeting with staff regarding the location/orientation of the proposed site/building improvements. B. Prepare preliminary water demand and wastewater flow estimates based on the developed conceptual site/building plan. C. Provide building space planning and conceptual exterior building design services as follows: Restroom/Pavilion Building Concept Floor Layout and Program Spreadsheet a. Prepare one concept plan addressing the building total area, room identifiers, and covered gathering areas. This plan will address the area and physical features of the proposed plaza immediately adjacent to the restroom building. b. Programming Document/Spreadsheet: Prepare simplified programming document describing the facility breakout square footages. 3361 Rouse Road • Suite 240 • Orlando, Florida 32817 • Office (407J 275-7877 • Fax (407) 275-7901 Mr. Brian Fields 08-099.1 November 26, 2008 Page 2 2. Restroom/Pavilion Building Exterior Design Development a. Prepare one concept building elevation plan corresponding with the above defined concept building plan. The deliverable work product will be a hand-drawn plan for .each elevation. Upon approval by City staff, a CADD drawing will be prepared for each building elevation. b. Prepare a plan defining proposed building exterior material development /color development corresponding with the concept building elevation plans. D. Preparation of one Conceptual Site Plan. E. Preparation of a budgetary construction cost estimate, including allowances for "soft" costs. F. Meeting with staff to present the conceptual plans. G. Preparation of revision to the conceptual plans based on staff review comments. H. Preparation of project related documents for presentation of the conceptual site plan and building space planning and conceptual exterior building design details to the Board of City Commission. The deliverable work product will be acolor/presentation plan forthe developed building floor plan and the building elevation plans, which will include a landscape conceptual view for each elevation. BASIS OF PROPOSAL This proposal is based on the following conditions and assumptions: A. Additional professionals working under contract to HEI include Cuhaci and Peterson (architectural/landscape design services). B. Preparation ofthree-dimensional plan views/exhibits forthe Proposed Building Concept plans are not included as part of the scope of work, but can be provided for an additional fee if required by City staff. Mr. Brian Fields November 26, 2008 Page 3 COMPENSATION 08-099.1 A. Labor costs related to the above proposed services shall be performed on a lump sum fee basis in the amount of $19,800. Monthly invoicing for lump sum fees will be billed on a percent completion basis. B. Reimbursable expenses, such as postage, courier, tolls, mileage, photocopies, plotting and printing of drawings and specifications incurred in connection with the proposed scope ofwork shall be billed at a rate of 7.0 percent of the invoiced labor cost. C. Additional services authorized bythe Clientshall beperformed on atime-and-material basis pursuant to the attached Standard Labor Cost Sheet (Exhibit "A") unless a separate negotiated lump sum fee amount is agreed upon. We appreciate the opportunity to submit this proposal for your consideration. If this proposal is acceptable, please execute and return one copy for our records. Sincerely, HIGHLAND ENGINEERI ,INC. ~.. ~~,- _~ __ ~- ,, -'" , fi- "Je~e'ry,M/. Banker, P.E. ~fice~%President X:\Proposals\08-099.1 Fields.doc This proposal is hereby accepted and authorization to proceed is hereby given: Authorized Signature Date Print Name Title Exhibit A Standard labor & Reimbursable Exaense Cost Summary Sheet LABOR CATEGORY LABOR RATES ($/hr) Principal 160.00 Project Manager 150.00 Sr. Engineer 135.00 Engineer 110.00 Jr. Engineer 85.00 Sr. Design Technician 95.00 Design Technician 85.00 Construction Administrator 80.00 Engineering Assistant 75.00 Administrative Professional 70.00 Clerical 60.00 REIMBURSABLE EXPENSE COSTS Item Cost Mileage $0.585/mile Copies /Plots (black /white) 8.5" x 11" $0.15/sheet 8.5" x 14" $0.15/sheet 11" x 17" $0.30/sheet 12" x 18" $0.35/sheet 24" x 36" $1.00/sheet Copies /Plots (color) 8.5" x 11" $1.50/sheet 8.5" x 14" $1.50/sheet 11" x 17" $2.25/sheet 12" x 18" $2.50/sheet 24" x 36" $30.00/sheet Postage Standard US mail Actual Cost Overnight mail Actual Cost+15% Facsimile $0.50/sheet Reference Documents (ie., codes, maps, etc.) Actual Cost + 15% Permit Fees Actual Cost + 15% Courier Actual Cost Rates and Unit Costs Effective Through December 31, 2008